Assistant to Associate Dean

2 weeks ago

Montréal, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.
- Position Summary
- The Post Graduate Medical Education oversees and supports residency and fellowship training programs. The incumbent is responsible for providing flexible, agile, and high-quality support for the Associate Dean, PGME by overseeing all issues related to scheduling, meeting, and to ensure effective prioritization of the Associate Dean’s time.
- Primary Responsibilities:
- Plan, schedule and prioritize the Associate Dean’s agenda and ensure that all meetings and events request are scheduled in a timely manner, based on priorities.-
- Responsible for providing a high level of administrative support to the Associate Dean. Anticipates and responds to a range of administrative needs-
- Liaise with staff, students, and senior administration on behalf of the Associate Dean. Process highly confidential and sensitive information.-
- Provide comprehensive administrative support for various committees, including organizing meetings, preparing agendas, meeting material, briefing notes, speaking notes, presentations and taking accurate meeting minutes.-
- Work closely with other colleagues in the office, and other offices as appropriate, to ensure that the Associate Dean has accurate and up-to-date information prior to meetings and events-
- Follow up on numerous action items and ensures there are no outstanding issues.-
- Administrative support to accreditation (gathering documents, preparing files, and booking meetings for the Associate Dean.)-
- Support the Associate Dean and / or Associate Director of Operations with special projects.- Other Qualifying Skills and/or Abilities- Proven experience with management of complex, multi-faceted agendas.-
- Demonstrated capacity to manage multiple tasks with tight timelines and competing demands-
- Strong organizational skills, is able to prioritize tasks, organize meetings with many high-level executive leaders-
- Experience taking meeting minutes-
- Proof reading and editing documents in English and French-
- Autonomous that requires mínimal supervision to complete tasks-
- Must be able to demonstrate a high level of professionalism and discretion at all times.-
- Meticulous in documenting follow-up actions regarding ongoing files.-
- Contribute effectively to the creation of a positive team environment, with the demonstrated ability to collaborate well with colleagues, including sharing knowledge and skills.-
- Strong knowledge of Microsoft office tools including Outlook, Word, Excel, Power Point and Adobe. Knowledge of MyCourses is an asset.-
- Ability to communicate in both English and French (in writing and verbally)-
- The position is part time: 3 days/week- Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4.
- Minimum Education and Experience:

- DEC III 3 Years Related Experience /

Hourly Salary:



(MUNACA Level H) $33.05 - $40.97
- Hours per Week:

- 20.25 (Part time)
Supervisor:

Advisor to the Associate Dean, PGME
Position End Date (If applicable):

2024-03-30
- Deadline to Apply:

- 2023-12-06
- ._

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