Assistant to The Code Administrator

3 weeks ago


Montréal, Canada Concordia University Full time

**Position Number**: 50000626 / P1652
**Department**: Office of the Dean
**Grade**: GR10
**Campus**: Loyola (NDG)

**Salary**: $33.61 - $40.47 per hour
**Union/Association/HR Policy**: CUSSU

**Posting deadline**: July 11, 2023

Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.

Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.

As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.

**SCOPE**
Reporting to the Code Administrator in the Student Academic Services unit in the Dean’s Office, Faculty of Arts and Science, the incumbent provides administrative, logístical, and data maintenance and analytical support to the Code Administrator in the Faculty.

**PRIMARY RESPONSIBILITIES**
- Assist the Code Administrator in the Faculty of Arts and Science with the preparation, validation, organization and processing of Code dossiers and tribunal files.
- Maintain a detailed database that keeps track of core information of all Code cases and provide analytical support as required and requested by the Code Administrator.
- Communicate and arrange interviews, meetings and phone calls with students, advocates, representatives from the Tribunals Office and course instructors concerning Code matters which frequently require rescheduling and constant follow up.
- Maintain the Code Administrator’s calendar, which frequently requires coordinating with the Office of Tribunals and the Office of the Provost.
- Inform students and faculty concerning proper procedures for Academic Code Cases.
- Search and compile evidence documents and recruit witnesses for upcoming Student Tribunal Hearings.
- Follow-up with professors/instructors on all issues from the point that an incident report is filed until a case is closed.
- Responsible for the archiving and or destruction of all files pertaining to Academic Code of Conduct.
- Maintenance of the Code Administrator's calendar, which frequently requires coordinating with the Office of Tribunals and the Office of the Provost.
- Undertake other tasks as required by the Code Administrator in support of ongoing and future research projects relating to academic misconduct and Code administration.
- Responsible for the maintenance of the FAS Academic Integrity Webpage on the Concordia University website.

**QUALIFICATIONS**
- Diploma of Collegial Studies (3 year technical DEC) in Office Technology or in a field pertinent to the primary responsibilities and four to seven years of relevant work experience.
- Good knowledge (Level 4) of spoken and written English and French in order to write and edit correspondence, provide and interpret detailed information, and deal with complex situations in both official languages.
- Advanced knowledge of Word (to format documents and do mail merges) and of Excel (to create and format spreadsheets including calculating formulas and managing pivot tables). Ability to work with Outlook and the Internet.
- Superior organizational skills and the ability to multitask with the ability to work independently as well as in a team.
- Strong client service orientation.
- Ability to work under pressure and meet strict deadlines; attention to detail.
- Strong communication skills.
- Experience in handling sensitive information.

Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.

**Territorial Acknowledgement**
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.

**Employment Equity**

**Accessibility**

**Immigration Status



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