Administrative Support

4 weeks ago

Regina, Canada University of Regina Full time

Faculty/Department Faculty of Arts Unit Arts-Dean's Office Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary

Get ready to embark on an exhilarating journey at the heart of the Faculty of Arts

As a crucial member of our team, you’ll support all administrative and academic operations, ensuring seamless efficiency and top-notch service. With a keen eye for detail and a knack for navigating shifting priorities and deadlines like a pro, you’ll be at the forefront of delivering unparalleled support, all while championing intercultural awareness and excellence in every interaction.

**What You’ll Do**:

- Provide reception duties by phone, electronic communications, walk-ins, and virtual platforms to students, staff, faculty members, and the community at large;
- Schedule appointments;
- Assist with the coordination and organization of events, workshops, conferences, or guest speakers;
- Coordinate and set up meetings, prepare agendas and meeting materials, record and distribute meeting minutes;
- Prepare/format/copy correspondence and materials;
- Maintain budget records using FAST, reconcile/monitor accounts and prepare/interpret reports;
- Initiate process of accounts payable either by purchase requisitions or with procurement card and reconcile as needed;
- Track statistics and provide relevant reports;
- Assist with writing, editing, and proofreading materials;
- Generate and distribute decision letters;
- Complete and/or verify forms (eg. reimbursement claim, grade change, etc.);
- Update social media sites and websites;
- Liaise with other university offices and Federated Colleges as needed;
- **Plus More**:Be ready to take on additional related tasks as assigned - your role is dynamic and essential to our success

**Why Join Us?**

At the University of Regina, we’re more than just a campus - we’re a community

Join our team and enjoy:

- **Meaningful Impact**:Your work directly contributes to creating a better environment for students, faculty, and staff.
- **Professional Growth**:We support your development, offering opportunities for advancement and learning.
- **Work-Life Balance**: We value your well-being and know your personal life is most important
- **Dynamic and Inclusive Workplace**:We value diversity and inclusivity. You’ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
- **Innovation Culture**:We encourage fresh ideas and innovative thinking.
- **Competitive Compensation**: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Benefit Pension Plan, and much more

Join us and be part of a dynamic environment where every day brings new challenges and opportunities for growth

Position Requirements

**What You’ll Bring to this Position**:

- Graduation from Grade 12, supplemented by the successful completion of a one-year business certificate or other post-secondary education;
- Three years of successful experience providing administrative support directly related to the duties listed above; An equivalent combination of education and experience may be considered.

**Skills That Will Ensure Your Success in the Role**:

- Ability to deliver excellent service in a courteous, cooperative, and confidential manner with all clients, including the general public, faculty, staff, and students;
- Demonstrated knowledge of office practices, principles, and procedures;
- Demonstrated experience working in complex databases (eg. Banner, Advisor-Degree Audit, CASPUR, FAST, etc.) and document management systems (Content);
- High level of organizational skills and ability to prioritize, handle multiple tasks efficiently, and meet deadlines while maintaining a keen attention for details;
- Experience in budget monitoring, reconciliation, projections, reporting, and knowledge of accounting principles;
- Experience in managing a calendar for a senior executive and maintaining staff calendars (scheduling meetings and appointments);
- Experience in records management and tracking of information;
- Must have experience providing customer service with demonstrated superior customer service skills;
- Demonstrated knowledge of appropriate methods to deal with confidential material;
- Excellent ability to communicate clearly and concisely both orally and in writing;
- Demonstrated ability to create, compose, and edit a variety of written and electronic material;
- Ability to work with mínimal supervision and make informed, independent decisions in accordance with policies and procedures;
- Demonstrated ability to deal effectively and sensitively with people;
- Must be able to work under pressure, handle a multiplicity

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