Project Assistant

3 weeks ago

Edmonton, Canada Government of Alberta Full time

**Job Information**:
Job Requisition ID: 34493

Ministry: Forestry, Parks and Tourism

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Regular

Scope: Open Competition

Closing Date: January 12, 2023

Classification: Subsidiary 01B 3625 Administrative Support 5

**About Us**:
We support Albertans in being proud stewards of air, land, water, and biodiversity by leading the work required for the desired environmental outcomes and sustainable development of natural resources.

**Role**:
The Project Assistant is vital to the administrative activities that underlies capital project planning and delivery of the overall Crown Land Capital Program which includes new capital development, major maintenance and life cycle maintenance projects that maintain, refurbish and replace all Crown Land infrastructure outdoor recreation assets in Alberta Parks and Public Lands.

As a Project Assistant (PA), you will:

- Provide project, contract and financial administration services to support the projects planned and developed by the Capital Infrastructure Planning Team and the Project Management and Delivery Team.
- Following the established Capital Program project management process throughout the project life cycle - initiation, assessment, engagement, planning, designing, tender, construction, close out and asset management - to coordinate and implement administrative support for all projects.
- Throughout the project life cycle the major accountabilities and tasks for the Project Assistant would include, shepherding internal project document approvals, assisting in procurement process, setting up contracts, monitoring individual project budgets, processing invoices, identifying payment discrepancies, preparing project reports and updating project information in several information systems.
- Liaise daily with the project team, coordinate work with Team Lead and various other programs, as well as marshal approvals though finance, procurement, contractors, consultants, Ministry representatives and many other project stakeholders.
- Assist in general administrative duties to support IT requests, training packages, process invoices, and oversee expenditure reconciliation.

To be successful in this role, you will need strong verbal and written communication skills to convey information to others about administrative processes, manage time and priorities and build and maintain relationships with others to ensure successful day-to-day operations.

**Qualifications**:
**Education and Experience**:

- High School Diploma plus three years of related capital project administrative experience. Preference is for a Business Administration Diploma; equivalencies will be considered.

**Assets include**:

- Completion of business administration, accounting or financial courses
- Project management fundamentals courses or experience
- Knowledge of Capital Program
- Knowledge or familiarity with the construction and trades industry
- Experience with accounting, budgeting and forecasting
- Experience assisting with HR tasks that relate to staff orientation and training
- Proficient use of MS Office Suite, particularly advanced use of Excel and Word
- Versatility between different software programs and cloud based systems
- Experience using Government of Alberta’s 1GX software
- Love for outdoor recreation and Alberta Parks

**APS Competencies**:
Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in-depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
About the competencies for this role:
**Agility **- You will need the ability to prioritize work and identify tasks that need immediate attention and respond appropriately and be adaptable to changes in procedures and processes.

**Creative Problem Solving** - A certain degree of creativity is required to find ways to streamline processes, reduce duplication and innovate for possible new solutions to enhance efficiency.

**Systems Thinking** - By having awareness of the department’s regulations, policies and procedures related to financial and personnel administration responsibilities, you will have a better understanding how your duties impact day-to-day and forecasting operational needs.

**Build Collaborative Environments** - You will work within a team to support and communicate effectively with others and respond to stakeholders to achieve desired Branch and Ministry outcomes.

**Salary**:
$1,884.99 - $2,307.87 biweekly ($49,198 - $60,235/year)

**Notes**:
This position is a permanent, full-time position with the standard hours of work as 36.25 hours per week, Monday to Friday located in the Edmonton.

What the GoA has to offer to prospective employees:

- Comprehensive benefits plan:

- Pension plan:

- PSPP:

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