Executive Administrative Support
2 weeks ago
**Your Opportunity**:
Alberta Health Services has an exciting employment opportunity for an Executive Administrative Assistant working for the Senior Operating Officer in the North Zone, in areas 1 to 4. If your career objectives include working with dedicated and skilled teams in an innovative, progressive, and supportive work environment in the large geographic area of the North Zone, this position will be of interest to you. Reporting to the Senior Operating Officer and working with clinical operational management teams in the zone. Location negotiable within the north zone, and option for hybrid location in north zone. In addition to a competitive rate of pay, AHS currently has a Remote Retention Allowance in place to an annual maximum of $3,000. This allowance is non-pensionable and is payable on an hourly basis for all hours paid at the basic rate of pay.
**Description**:
Composes memos and letters for the Executive (where precedents exist), and proof-reads prepared correspondence for accuracy, grammar and proper format. Reviews signed executive correspondence and forwards to the appropriate portfolio and/or department for action. Directs and guides portfolio and/or departmental administrative support staff on form, accuracy and content of correspondence that requires senior operator's signature. Reviews, tracks and organizes incoming/outgoing correspondence to identify priority items, and responds to requests/complaints. Assigns, reviews, revises, and follows up on Action Requests from other executive or equivalent’s offices. Enters action requests and updates on the tracking system and brings forward on due dates.
- Classification: Executive Admin Support
- Union: Exempt
- Unit and Program: Clinical Operations, Primary Care and Chronic Disease Management
- Primary Location: Peace River Comm Hlth Ctr
- Location Details: Eligible to work remotely within Alberta
- Negotiable Location: Within North Zone
- Employee Class: Regular Full Time
- FTE: 1.00
- Posting End Date: 08-AUG-2023
- Date Available: 05-SEP-2023
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $21.46
- Maximum Salary: $35.79
- Vehicle Requirement: Not Applicable
**Required Qualifications**:
A minimum of a high school completion plus four years progressively responsible related experience is required.
**Additional Required Qualifications**:
Considerable working knowledge of office software databases (Outlook, Excel, Word) in order to respond to action requests, and to prepare and edit correspondence, and respond to stakeholder inquiries.
**Preferred Qualifications**:
Considerable working knowledge of Alberta Health Services systems and processes, Considerable working knowledge of legislation, policies and processes and general office policies and procedures, Excellent knowledge of political sensitivities and the diverse interests of diverse stakeholders; and of financial policies, and legislation governing Freedom of Information and Privacy (FOIP), financial and human resource information systems and expense claim system is essential.
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