Legislative Services Coordinator/deputy Clerk

1 month ago

Woodstock, Canada County of Oxford Full time

**POSITION**:Legislative Services Coordinator/Deputy Clerk (Competition #2023-29)**

**LOCATION**: Corporate Services

**EMPLOYMENT STATUS**:Temporary Full-time (until approx. March 2024)

**REPORTING TO**: Clerk

**UNION AFFILIATION**:Non-Union

**WAGE RATE**:$39.68/hr - $49.60/hr ($72,217.60 - $90,272.00/annually)

***:
Responsible for the safekeeping of all official records and safeguarding the corporate assets for the County and administering requests under the Municipal Freedom of Information and Protection of Privacy Act and the Personal Health Information Protection Act. Acts as Deputy Clerk, supporting the statutory and administrative duties of the Clerk in accordance with the Municipal Act and all relevant Acts, statutes, by-laws and procedures.

**KEY ACCOUNTABILITIES**:
Coordinates and facilitates the following legislative services:

- Maintains and administers the corporate records management policy and procedures.
- Responsible for paper and electronic records management, including retention, destruction and accession. Performs file retrievals upon request on and offsite and maintains inventory of all records.
- Acts as Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) coordinator, including receiving and administering all requests under MFIPPA and PHIPA, performing privacy audits, and assisting in investigating, documenting and reporting privacy related incidents and breaches, where required.
- Monitors organizational compliance with Accessibility for Ontarians with Disabilities Act, and makes recommendations to the Director of Corporate Services.
- In conjunction with the clerk, supports the following duties and services:

- Administers the Council and Lay Appointment process, ensuring membership criteria is met per the specific Terms of Reference and coordinating advertising for lay appointments.
- Ensures timely disposition of resulting actions, correspondence and unfinished business follow up, the identification of department reports requiring by-law preparation, and as necessary, providing certified copies of resolutions and by-laws.
- Coordinates agendas, attends, records proceedings and prepares minutes of various Council Committees including Striking, Ad Hoc and Steering Committees, ensuring timely disposition of resulting actions.
- Prepares resolutions, by-laws, agreements and reports for presentation to Council including the preparation of notices, coordination and distribution of agenda material and any relevant research.
- Support the organization’s programs and services by promoting the County’s Strategic Plan, Future Oxford Community Sustainability Plan, best practices, internal policies, and applicable legislation, to meet service excellence standards and uphold Oxford’s vision, mission and values.
- In the absence of the Clerk, assumes sole responsibility for the role, responsibilities, statutory and administrative duties including designated as signing officer. Attends Council meetings and records proceedings and minutes as required.
- Acts as a Commissioner of Oaths as outlined in the Commissioners for Taking Affidavits Act.
- Administers staff training and advises on and applies policies and procedures related to records management, privacy and risk management.
- Assists with drafting and/or reviewing polices, by-laws, and contracts, if required, to ensure compliance with provincial legislation, regulations, insurance requirements and best practices.
- Assists in regular County insurance program review and policy renewal process.
- Liaises with insurance adjuster, insurer and County staff on all insurance and incident claims and with insurance company on all general insurance matters.
- Maintains records, monitors and reports all corporate insurance, legal and incident claims, with the exception of WSIB claims.
- Ensures confidentiality in all aspects while executing the duties of this role.
- Performs other duties as assigned.

**MINIMUM QUALIFICATIONS**:

- Post-secondary education in Records and Information Management or related discipline.
- Demonstrated progressive records management experience. Experience working in a municipal environment with The Ontario Municipal Records Management System (TOMRMS) is an asset.
- An equivalent combination of education and experience may be considered.
- Ability to demonstrate the required competencies for this position in alignment with Oxford County’s competency framework.
- Knowledge of relevant legislation, statutes and regulations related to municipal and program specific operations including MFIPPA and PHIPA, Accessibility for Ontarians with Disabilities Act and the Municipal Act.
- Demonstrated ability to deal with multiple deadlines and changing priorities while taking direction from multiple individuals.
- Demonstrated knowledge of and the ability to collaborate with internal and external partners to deliver services and outcomes.
- Demonstrated ability to work both independently and collaborati

  • Public Service Clerk

    2 days ago

    Woodstock, Canada County of Oxford Full time

    **POSITION**: Public Service Clerk/Associate Supervisor (Competition #2023-95) **LOCATION**: Innerkip (Public Service Clerk) & Various Branches (Associate Supervisor) **EMPLOYMENT STATUS**: Temporary Part-Time (ending approximately March 2024) - Public Service Clerk: up to 9 hrs/wk - Associate Supervisor: varies from 0-20 hrs/wk based on need **REPORTING...

  • Summer Student

    7 days ago

    Woodstock, Canada City of Woodstock Full time

    **Responsibilities**: Reporting to the Accounting Coordinator/Deputy Treasurer, the Finance Summer Student will assist with the following: - Month-end general ledger account reconciliations. - Assistance with implementation of new software initiatives. - Back-up support for Finance Clerks during vacation & peak transactional cycles. - Documentation and...

  • Accounting Clerk and Customer Service Representative

    1 week ago

    Woodstock, Canada Demeter Veterinary Services Full time

    **Responsibilities may include the following**: - Provide accounting and clerical support to the accounting department - Type accurately, prepare and maintain accounting documents and records - Prepare bank deposits, general ledger postings and statements - Reconcile accounts in a timely manner - Daily enter key data of financial transactions using...

  • Grocery Clerk

    1 month ago

    Woodstock, Canada Woodstock Foodland Full time

    **Grocery Clerk (DAY SHIFT AVAILABILITY)** The Grocery Clerk is responsible for maintaining product displays, stock levels, and the general appearance of the grocery department. Provides customer service which may include packing groceries, locating products, and answering general inquiries. **JOB DESCRIPTION**: - Maintains product displays by executing...

  • Real Estate Law Clerk

    1 month ago

    Woodstock, Canada White Coad LLP Full time

    **White Coad LLP** is a well-established law firm serving the Oxford County and surrounding area, with offices located in Woodstock, Norwich, Delhi, Ayr and Stratford. We are committed to providing efficient and effective legal advice on real estate transactions. We are seeking an experienced **Real Estate Clerk** to join our real estate team on a full-time...

  • Real Estate Law Clerk

    1 month ago

    Woodstock, Canada White Coad LLP Full time

    **White Coad LLP** is a well-established law firm serving the Oxford County and surrounding area, with offices located in Woodstock, Norwich, Delhi, Ayr and Stratford. We are committed to providing efficient and effective legal advice on real estate transactions. We are seeking an experienced **Real Estate Clerk** to join our real estate team on a full-time...

  • Scale Clerk

    3 days ago

    Woodstock, Canada Lafarge Canada Full time

    Whatever you do, you'll make a difference at Lafarge Canada. Because we know that your passion and curiosity are the natural resources the world needs. Thanks to our teams' energy, commitment and ideas, we are reinventing how the world builds to make Canada greener and smarter for all. Scale Clerk **Requisition ID**:6494**Location**:Woodstock, ON, CA, N4S...

  • Outreach Services Clerk

    1 month ago

    Woodstock, Canada County of Oxford Full time

    **POSITION: Outreach Services Clerk (Competition #2023-46)** LOCATION: Corporate Services - Library Mobile Unit - Oxford County EMPLOYMENT STATUS: Temporary Full-time (until approx. December 31, 2024) REPORTING TO: Outreach/Teen Librarian UNION AFFILIATION: Non-Union WAGE RATE: $23.84 - $29.80/hr ($43,388.80-$54,236.00 /annually) ***: Be part of the...

  • Scale Clerk

    4 weeks ago

    Woodstock, Canada Lafarge Canada Inc Full time

    Why work for Lafarge?: As the global leader in innovative and sustainable building materials, we’re committed to shaping a **greener**, **smarter** and **healthier** world. At Lafarge Canada Inc., **safety** comes first, **collaboration** matters and **diversity** is celebrated with people who share our desire to continually **make our materials...

  • Scale Clerk

    3 days ago

    Woodstock, Canada Holcim Full time

    Overview The Scale Clerks primary objective is the successful and safe shipment of materials to the customer. Their second objective is providing the customer with a professional level of service by upholding Lafarge Brand appearance and courteous communication. In addition to these objectives they will assist in PO creation, work orders, payroll, and...

  • Service Coordinator

    1 month ago

    Woodstock, Canada Uvalux International Inc. Full time

    Uvalux Tanning and Support is Canada's largest distributor of commercial tanning equipment, lotion and supplies. Named one of Canada's Top 50 Small and Medium employers, we are an exciting, family owned business that values people and provides a culture where you can grow and develop. We have an opening for a Service Coordinator in a fast paced, fun...

  • Logistics Clerk

    6 hours ago

    Woodstock, Canada Cooke Inc. Full time

    Cooke is a global seafood company with operations in North America, Europe, South America and Australia. Our company’s success is driven by our dynamic, highly skilled, and innovative management team, supported by dedicated employees who live in coastal communities and contribute to the local area’s economy and sense of community. The RoleAs a result of...

  • Service Coordinator

    2 weeks ago

    Woodstock, Canada Uvalux Tanning & Support Full time

    Uvalux works hard to bring Salons, Spas and Fitness Centers the very best in everything Tanning, Beauty, Suncare, and Beyond. Named one of Canada's Top 50 Small and Medium employers, Uvalux is Canada’s largest wholesale distributor in our growing industry, we are proud to be a family owned and operated company that began our story over 45 years ago. Every...

  • Program Coordinator

    4 weeks ago

    Woodstock, Canada VON Canada (Ontario) Full time

    **Requisition Details**: Employment Status: Permanent, Part Time (0.6 FTE) Program Name: RAI CHA Number of Hours Bi-Weekly: 45 Work Schedule: Days On Call: Yes **Job Summary**: The Coordinator is responsible for providing support to the Manager(s) and for providing leadership and coordination of the day-to-day operations within the framework of VON...

  • Supervisor of Integrated Housing Services

    4 weeks ago

    Woodstock, Canada Oxford County Full time

    **CAREER OPPORTUNITY** **POSITION: Supervisor of Integrated Housing Services (Comp #2024-24)** **LOCATION**: Human Services - Oxford County Administration Building **EMPLOYMENT STATUS**: Permanent Full-time **REPORTING TO**:Manager of Human Services **UNION AFFILIATION**:Non-Union **WAGE RATE**:$44.78/hr - $55.97/hr ($81,499.00 - $101,865.00...

  • Clerk Deli-FT

    2 weeks ago

    Woodstock, Canada Store Careers Full time

    Requisition ID: 182783  Career Group: Store Careers  Job Category: Retail - Deli  Travel Requirements: 0 - 10% Job Type: Full-Time Country: Canada (CA)  Province : Ontario City: Woodstock Embark on a rewarding career with Sobeys Inc., celebrated among Canada’s Top 100 employers, where your talents contribute to our commitment to...

  • Program Coordinator, Hospice and Bereavement

    1 month ago

    Woodstock, Canada VON Canada (Ontario) Full time

    **Requisition Details**: Employment Status: Regular, Full Time (1.0 FTE) Program Name: Hospice and Bereavement Number of Hours Bi-Weekly: 75 Work Schedule: Days On Call: Yes **Job Summary**: The Coordinator is responsible for providing support to the Manager(s) and for providing leadership and coordination of the day-to-day operations within the framework...

  • Human Resources Coordinator I

    1 month ago

    Woodstock, Canada City of Woodstock Full time

    The City of Woodstock is a dynamic and growing community of 46,000 located in the heart of southwestern Ontario at the crossroads of highways 401 and 403. A growing community, Woodstock has kept its small-town flavor while offering the types of amenities typically found only in larger cities. Woodstock has roots in both agriculture and manufacturing; as the...

  • Project Coordinator

    4 weeks ago

    Woodstock, Canada Black & McDonald Limited Full time

    **BUILD YOUR CAREER AT BLACK & MCDONALD** Black & McDonald is an integrated, multi‑trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With one hundred...

  • Grocery Clerk

    2 days ago

    Woodstock, Canada Metro Inc. Full time

    Position Title: Grocery Clerk - Part Time Position Type: Permanent Requisition ID: 34079 Banner: Food Basics Employment Type: Part-Time Be in the action and help make the difference when serving our customers. Become a brand ambassador and share your passion for food with our customers! Our **grocery** team is fundamental to Food Basics overall success...