Administration - Office Administrator

7 months ago


Brampton, Canada MCA Dental Full time

As an Office Administrator employed by MCA Dental Group, you are responsible for:

- Ensuring that patients are warmly welcomed and promptly attended to:

- Checking and updating patient information for each scheduled appointment;
- Checking patients in for their appointments;
- Communicating with patients while they wait, including letting them know if the schedule is running late;
- Ensuring that the reception area is well presented, welcoming and organized;
- Accurately entering all patient information into dental software, gathering relevant details and appropriately completing all required records ;
- Handle patient calls and inquiries regarding appointments, confirmations, changes and cancellations;
- Returning messages in a timely manner;
- Optimizing the efficiency of the patient appointment schedule, identifying gaps in the clinical schedule and making recommendations to the Office Manager and the Regional Operations Manager overseeing the practice’s performance.
- Managing patient tracking system and ensure accuracy for hygienists and dentists;
- Making follow-up calls to patients after treatment, as required;
- Handling patient referrals and other patient-related correspondence;
- Maintain professional and respectful relationships with patients, colleagues and other dental and medical professionals;
- Corresponding with insurance companies, including sending and receiving predeterminations;
- Collecting and receiving payments from patients and insurance companies and recording them accurately in the general ledger;
- Complying with firm policies regarding payment plans and payment collection;
- Assisting treatment coordinator (if applicable) and office manager with additional tasks, such as communicating with patients regarding the cost of major treatment plans prior to their appointment;
- Tracking various data points and create reports as required;
- Assisting with accounts receivable management (within practice guidelines);
- Printing and balancing end-of-day reports, including verifying that dental software end-of-day reports match POS reports;
- Making bank deposits as required.
- Understanding and complying with health and safety legal requirements;
- Participating in team meetings and contribute where appropriate;



  • Brampton, Canada Brampton Dental Office Full time

    Come join our amazing team! We are searching for a detail-oriented, experienced **Dental** **Office Receptionist** on a full-time basis. The Dental Office Receptionist will play a key role in executing the day to day administration and coordination of the dental office. The person we are looking for loves welcoming and interacting with patients and working...


  • Brampton, Canada Dr M Dental office Full time

    Responsibilities: - Manage and maintain office supplies and inventory - Coordinate and schedule meetings, appointments, and travel arrangements - Assist with the preparation of reports, presentations, and other documents - Maintain filing systems and ensure documents are organized and easily accessible - Support team members with administrative tasks as...


  • Brampton, Ontario, Canada Source Office Furniture & Systems Ltd. Full time

    At Source Office Furniture & Systems Ltd., we specialize in creating functional and engaging office spaces that inspire productivity. With a wide range of products and an expansive warehouse network, we make it easy for our customers to find what they need.We are seeking a highly organized and detail-oriented Sales Assistant to join our team at our Brampton,...


  • Brampton, Ontario, Canada Godwit Law Office Professional Corporation Full time

    We are seeking an Administrative Support Professional to join our team at Godwit Law Office Professional Corporation.This role is responsible for providing administrative support to our office, ensuring the smooth operation of daily tasks and maintaining a high level of customer service.Key Responsibilities:Schedule and confirm appointments in a timely...

  • Office Administrator

    6 months ago


    Brampton, Canada Majha Developers Limited Full time

    Job Overview: We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for overseeing daily office operations, managing a team, and ensuring efficient administrative support to all departments. Responsibilities: - Supervise and manage a team of office staff, including training,...


  • Brampton, Canada J & G Forwarding Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months - **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative...

  • Administration Officer

    2 months ago


    Brampton, Canada ANHAD CONSTRUCTIONS INC. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 to less than 7 months **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Carry out administrative activities of establishment - Administer policies and procedures related to the release of...

  • Office Administrator

    7 months ago


    Brampton, Canada Weston Premium Woods Full time

    Weston Premium Woods, a division of Richelieu Hardware Canada Ltd., is seeking a dynamic and highly organized** Office Administrator** to join our team. As an integral part of our company, you will play a key role in overseeing and coordinating office operations, ensuring adherence to company policies and procedures. - ** Responsibilities**: - Oversee and...

  • Administration Officer

    6 months ago


    Brampton, Canada 2 8 4 0 9 0 9 O N T A R I O I N C . Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Administer...

  • Office Administrator

    2 months ago


    Brampton, Canada SAWARI INC Full time

    ### Office Administrator ### Duties: - Manage and oversee daily office operations - Coordinate and schedule appointments and meetings - Handle incoming and outgoing correspondence - Maintain office supplies and equipment inventory - Assist with budgeting and financial reporting - Supervise administrative staff and provide training as needed - Ensure...


  • Brampton, Ontario, Canada Bhinder Law Office] Full time

    Overview of the RoleThis position is responsible for providing administrative support to the legal department.Key ResponsibilitiesAssist with various administrative tasks, including data entry, filing, and record-keeping.Provide excellent customer service to clients and colleagues.Develop and maintain accurate and up-to-date records and databases.Perform...

  • Administrative Officer

    6 months ago


    Brampton, Canada Purpose Immigration Services Inc. Full time

    Education: College/CEGEP - Experience: 7 months to less than 1 year **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services...

  • Administration Officer

    2 months ago


    Brampton, Canada GG Developmental therapy services Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year - **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation, relocation, equipment,...

  • Administration Officer

    2 months ago


    Brampton, Canada GG Developmental therapy services Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies,...

  • Administration Officer

    4 months ago


    Brampton, Canada GG Developmental therapy services Inc. Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms,...

  • Office Administrator

    6 months ago


    Brampton, Canada Canadian Comforts Home Services Full time

    Job Summary: "We are a home-based business poised for growth and expansion. The role requires the ability to collaborate comfortably with two process-oriented professionals. Our team is currently in the process of securing a commercial building, with an expected transition in the next few months." We are seeking a highly organized and detail-oriented Office...

  • Administrative Officer

    6 months ago


    Brampton, Canada CHICAGO PIZZA TWIST Full time

    Education: College/CEGEP - Experience: 2 years to less than 3 years **Work setting**: - Restaurant **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services...

  • office administrator

    5 months ago


    Brampton, Canada Mighty Lawn LTD. Full time

    Education: Secondary (high) school graduation certificateExperience: 7 months to less than 1 yearTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation,...


  • Brampton, Canada Wipro Comnet Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year - **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative...

  • Administrative Officer

    6 months ago


    Brampton, Canada First Light Immigration Consultancy Inc. Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Work setting**: - Private sector **Tasks**: - Implement new administrative procedures - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met -...