Administration - Office Administrator

6 months ago

Brampton, Canada MCA Dental Full time

As an Office Administrator employed by MCA Dental Group, you are responsible for:

- Ensuring that patients are warmly welcomed and promptly attended to:

- Checking and updating patient information for each scheduled appointment;
- Checking patients in for their appointments;
- Communicating with patients while they wait, including letting them know if the schedule is running late;
- Ensuring that the reception area is well presented, welcoming and organized;
- Accurately entering all patient information into dental software, gathering relevant details and appropriately completing all required records ;
- Handle patient calls and inquiries regarding appointments, confirmations, changes and cancellations;
- Returning messages in a timely manner;
- Optimizing the efficiency of the patient appointment schedule, identifying gaps in the clinical schedule and making recommendations to the Office Manager and the Regional Operations Manager overseeing the practice’s performance.
- Managing patient tracking system and ensure accuracy for hygienists and dentists;
- Making follow-up calls to patients after treatment, as required;
- Handling patient referrals and other patient-related correspondence;
- Maintain professional and respectful relationships with patients, colleagues and other dental and medical professionals;
- Corresponding with insurance companies, including sending and receiving predeterminations;
- Collecting and receiving payments from patients and insurance companies and recording them accurately in the general ledger;
- Complying with firm policies regarding payment plans and payment collection;
- Assisting treatment coordinator (if applicable) and office manager with additional tasks, such as communicating with patients regarding the cost of major treatment plans prior to their appointment;
- Tracking various data points and create reports as required;
- Assisting with accounts receivable management (within practice guidelines);
- Printing and balancing end-of-day reports, including verifying that dental software end-of-day reports match POS reports;
- Making bank deposits as required.
- Understanding and complying with health and safety legal requirements;
- Participating in team meetings and contribute where appropriate;

  • Law Office Administrative Assistant

    4 weeks ago

    Brampton, Ontario, Canada Bhinder Law Office Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Bhinder Law Office. As an Administrative Assistant - Legal Support, you will play a critical role in ensuring the smooth operation of our office.Key ResponsibilitiesScheduling and CoordinationSchedule and confirm appointments with clients and...

  • Dental Office Administrator

    5 months ago

    Brampton, Canada Brampton Dental Office Full time

    Come join our amazing team! We are searching for a detail-oriented, experienced **Dental** **Office Receptionist** on a full-time basis. The Dental Office Receptionist will play a key role in executing the day to day administration and coordination of the dental office. The person we are looking for loves welcoming and interacting with patients and working...

  • Dental Office Administrator/receptionist/assisstant

    5 months ago

    Brampton, Canada Dr M Dental office Full time

    Responsibilities: - Manage and maintain office supplies and inventory - Coordinate and schedule meetings, appointments, and travel arrangements - Assist with the preparation of reports, presentations, and other documents - Maintain filing systems and ensure documents are organized and easily accessible - Support team members with administrative tasks as...

  • Administrative Coordinator

    3 weeks ago

    Brampton, Ontario, Canada Bhinder Law Office Full time

    Job Title: Administrative Assistant, LegalWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Bhinder Law Office.Responsibilities:Provide administrative support to our legal team, including scheduling appointments, maintaining filing systems, and preparing correspondence.Assist with the preparation and review of...

  • Legal Administrative Assistant

    2 weeks ago

    Brampton, Ontario, Canada Kahlon Law Office Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Kahlon Law Office. As an integral part of our office, you will provide administrative support to our lawyers and ensure the smooth operation of our daily activities.Key ResponsibilitiesScheduling and Coordination: Schedule and confirm...

  • Law Office Assistant

    4 weeks ago

    Brampton, Ontario, Canada Kahlon Law Office Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Kahlon Law Office. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our law office.Key ResponsibilitiesScheduling and Coordination: Schedule and confirm appointments, meetings, and court...

  • Legal Administrative Assistant

    2 weeks ago

    Brampton, Ontario, Canada Kahlon Law Office Full time

    Job Title: Legal Administrative AssistantWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Kahlon Law Office. As a key member of our support staff, you will be responsible for providing administrative support to our legal professionals, ensuring the smooth operation of our office.Key...

  • Administrative Coordinator

    1 month ago

    Brampton, Ontario, Canada Kahlon Law Office Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and reliable Administrative Assistant to join our team at Kahlon Law Office.Key Responsibilities:Office Administration: Determine and establish office procedures and routines, schedule and confirm appointments, answer telephone and relay telephone calls and messages, and answer electronic...

  • Administrative Coordinator

    1 month ago

    Brampton, Ontario, Canada Kahlon Law Office Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and reliable Administrative Assistant to join our team at Kahlon Law Office.Key Responsibilities:Office Administration: Determine and establish office procedures and routines, schedule and confirm appointments, answer telephone and relay telephone calls and messages, and answer electronic...

  • Legal Administrative Assistant

    2 months ago

    Brampton, Ontario, Canada Kahlon Law Office Full time

    {"h2": "Job Summary", "p": "We are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Kahlon Law Office. As a key member of our administrative staff, you will provide critical support to our lawyers and ensure the smooth operation of our office.Responsibilities:", "ul": [{"li": "Schedule and confirm appointments...

  • Legal Administrative Assistant

    2 months ago

    Brampton, Ontario, Canada Kahlon Law Office Full time

    {"h2": "Job Summary", "p": "We are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Kahlon Law Office. As a key member of our administrative staff, you will provide critical support to our lawyers and ensure the smooth operation of our office.Responsibilities:", "ul": [{"li": "Schedule and confirm appointments...

  • Legal Administrative Assistant

    3 weeks ago

    Brampton, Ontario, Canada Kahlon Law Office Full time

    Job Title: Legal Administrative AssistantWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Kahlon Law Office.Job Summary:The Legal Administrative Assistant will provide administrative support to our lawyers and staff, ensuring the smooth operation of our office. This includes scheduling appointments,...

  • Administrative Assistant

    1 month ago

    Brampton, Ontario, Canada Godwit Law Office Professional Corporation Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Godwit Law Office Professional Corporation. The successful candidate will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesScheduling and CoordinationCoordinate and schedule...

  • Administrative Assistant

    1 month ago

    Brampton, Ontario, Canada Godwit Law Office Professional Corporation Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Godwit Law Office Professional Corporation. The successful candidate will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesScheduling and CoordinationCoordinate and schedule...

  • Administrative Assistant

    1 month ago

    Brampton, Ontario, Canada Godwit Law Office Professional Corporation Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Godwit Law Office Professional Corporation. The successful candidate will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesScheduling and CoordinationCoordinate and schedule...

  • Administrative Assistant

    1 month ago

    Brampton, Ontario, Canada Godwit Law Office Professional Corporation Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Godwit Law Office Professional Corporation. The successful candidate will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesScheduling and CoordinationCoordinate and schedule...

  • Legal Administrative Assistant

    3 weeks ago

    Brampton, Ontario, Canada Kahlon Law Office Full time

    Job Title: Legal Administrative AssistantWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Kahlon Law Office.Job Summary:The Legal Administrative Assistant will provide administrative support to our lawyers and staff, ensuring the smooth operation of our office. This is a permanent, 30-hour per week...

  • Legal Administrative Assistant

    3 weeks ago

    Brampton, Ontario, Canada Kahlon Law Office Full time

    Job Title: Legal Administrative AssistantWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Kahlon Law Office.Job Summary:The Legal Administrative Assistant will provide administrative support to our lawyers and staff, ensuring the smooth operation of our office. This is a permanent, 30-hour per week...

  • Administrative Officer

    3 weeks ago

    Brampton, Ontario, Canada CROSS MILES CARRIER INC. Full time

    Job Title: Administration OfficerCROSS MILES CARRIER INC. is seeking a highly organized and detail-oriented Administration Officer to join our team. As an Administration Officer, you will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key Responsibilities:Administrative Support:...

  • Administrative Officer

    3 weeks ago

    Brampton, Ontario, Canada CROSS MILES CARRIER INC. Full time

    Job Title: Administration OfficerCROSS MILES CARRIER INC. is seeking a highly organized and detail-oriented Administration Officer to join our team. As an Administration Officer, you will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key Responsibilities:Administrative Support:...