Internal/external - Administrative Systems

3 weeks ago

Victoria, Canada West Shore Parks and Recreation Full time

**Internal/External Job Posting**

**POSITION: Administrative Systems Assistant**
**SALARY: $32.60 to $34.69 per hour plus benefits (Jan.2024 rates)**_ _**
**CLASSIFICATION: J10, Administrative Clerk I**
**HOURS OF WORK: Primarily Tuesday to Friday, 11:30am to 7:00pm, with the ability to work a variety of**

**shifts, including days, afternoon, evening, or weekends as required for operational**
**needs - flexibility is required.**

**STATUS: Regular part-time**
**CLOSING DATE: April 18th, 2024, at 12:00PM**
**COMPETITION #: 24-32**

**SUMMARY**
Reporting to the Administrative Systems Specialist, the Administrative Systems Assistant performs system
administration, providing technical consultation and problem-solving assistance. Duties and responsibilities
include resolving user problems, coaching, training, generally assuming control of the day-to-day
administrative operations in accordance with established policies and procedures. The Administrative Systems
administrative software.

**JOB DUTIES & ACCOUNTABILITIES**
- Responsible for ensuring consistent procedures; assisting with the administration and maintenance of

internal software programs.
- Addresses IT issues in software systems affecting management, programmers, maintenance, parks,

reception, online registration, and ticketing; assists in resolving functionality problems or identifying
alternative methods to achieve the desired results.
- Attend various inter-departmental meetings ensuring smooth communication in the absence of the

Administrative Systems Specialist.
- Assist Administrative Systems Specialist to develop and customize computer generated reports using
- Develops procedures for incorporating new technology into daily operations (i.e. cash handling).
- Develops and establishes administrative methods and procedures and provides input on the development

of new and revised policies.
- Monitoring and reporting on status of outstanding accounts receivable accounts and initiating collection

activities and other related duties assisting the finance department as required.
- May be required to assist the finance department during peak times, budgeting and year end processes.
- Other related duties as required.

**QUALIFICATIONS**
- Administrative or business diploma with a minimum of two years of relevant experience in a computerized

software environment, problem solving, building, and documenting process and policy.
- Background in accounting, and solid understanding standing of general account procedures.
- Project management experience: demonstrated ability to manage a variety of projects and meet

deadlines.
- Strong analytical skills with the ability to work independently, prioritize, organize and multi-task to meet

operational requirements.
- Ability to establish and maintain effective working relationships, within a team environment and inter
- departmentally in a multi-disciplinary team.
- Ability to be flexible, decisive and deal with constantly changing work patterns and priorities.
- Demonstrated interpersonal and conflict resolution skills.
- Excellent communication skills and the ability to work well in a multi-disciplinary team is required with a

focus on providing exceptional customer service, as well as operational effectiveness and efficiency.
- Knowledge of recreation/leisure program activities is desirable.

**A clear and current criminal record check is a condition of employment and is the financial responsibility of**

**APPLICATIONS**
Resumes and cover letters quoting competition **24-32** to be received prior to **April 18th, 2024,** at 12:00PM,
**Attention**: Human Resources, West Shore Parks & Recreation Society, 1767 Island Highway, Victoria BC V9B 1J1

**Posted**:April 9th, 2024
All **regular** status employees and their immediate family members are eligible for an annual membership
valued at $998. This includes access to the pool, weightroom, drop-in fitness classes, and skating rink.

**Benefits for regular employees include the following**:
**Annual Vacation**_: _**Year 1 - prorated based on 15 days per year and increases with years of service._ _
**Sick Leave**_: _**Year 1 - prorated based on 12 days per year and increases with years of service. Carry over
provision from year to year, based on collective agreement.**_ _**
**Personal Emergency Family Leave** - 3 days per year
**Access to Employee & Family Assistance Program (EFAP)**:confidential counselling***
**Long Term Disability Insurance**
**Participation in the Municipal Pension Plan **- plan your retirement**_ _**
**Extended Health & Dental**: optional benefits
- **Extended Health Plan**
- **Dental Plan**

**Group Life Insurance**
- **Basic Group Life Insurance Accidental Death & Dismemberment**
- **Optional Dependent Life Insurance**: optional benefit

**Optional Group Life Insurance and optional Accidental Death & Dismemberment**: optional benefit

  • Internal/external - Administrative Systems

    4 days ago

    Victoria, British Columbia, Canada West Shore Parks and Recreation Full time

    Internal/External Job PostingPOSITION:Administrative Systems AssistantSALARY:$32.60 to $34.69 per hour plus benefits (Jan.2024 rates)_ _**CLASSIFICATION:J10, Administrative Clerk IHOURS OF WORK:Primarily Tuesday to Friday, 11:30am to 7:00pm, with the ability to work a variety ofshifts, including days, afternoon, evening, or weekends as required for...

  • Systems Specialist

    2 months ago

    Victoria, Canada Terracom Systems Ltd. Full time

    Terracom Systems is seeking a Systems Specialist to join our team with the installation, service, and maintenance of integrated low voltage systems. These systems include access control, CCTV, intrusion, structured cabling, nurse call, networking infrastructure, and commercial audio-visual. DESIRED SKILLS & QUALIFICATIONS - Required experience with Access...

  • System Administrator

    2 weeks ago

    Victoria, Canada James Evans and Associates (JEA) Full time

    The System Administrator - Linux contributes to the successful operation of the IT infrastructure by providing installation, configuration, troubleshooting, security and performance-related system support services. Accountabilities: 1. Performs system administration activities: - Responds to, identifies and resolves or escalates issues reported by users. -...

  • Project Administrator

    2 weeks ago

    Victoria, Canada Urban Systems Full time

    **About the Opportunity** Our Victoria branch is looking to add an enthusiastic full-time Project Administrator to provide support to our professional services consulting team. In this role, you will help to ensure that we are seen as an organization that takes its work seriously from inception to completion, with a professional and creative approach. Come...

  • Internal/external - Reception Team Lead, Pt

    6 days ago

    Victoria, Canada West Shore Parks and Recreation Full time

    **Internal/External Job Posting** **POSITION: Reception Team Lead** **SALARY: $30.49 per hour plus benefits (Jan 2024 rate)**_ _** **CLASSIFICATION: J08, Clerk IV** **HOURS OF WORK: Approximately 50 hours bi-weekly rotating with the other Reception Team Leads. Each** **role will need to have the availability to work daytime, evening and weekend...

  • Internal/external - Aquatic Instructional Team

    2 weeks ago

    Victoria, Canada West Shore Parks and Recreation Full time

    **Internal/External Job Posting** **POSITION: Aquatic Instructional Team Leader Sub** **SALARY: $28.54 per hour plus 14% in lieu of benefits (Jan 2024 rate)** **$29.11 per hour plus 14% in lieu of benefits (July 2024 rate)**_ _** **CLASSIFICATION: JB08, Instructional Team Leader I** **HOURS OF WORK: Evening and weekends** **Must be available for seasonal...

  • Administrative Systems Specialist, Regular Full-time

    2 months ago

    Victoria, Canada West Shore Parks and Recreation Full time

    **Internal/External Job Posting** **POSITION: Administrative Systems Specialist** **SALARY: $37.74 to $42.76 per hour + benefits (2023 rates)**_ _** **CLASSIFICATION: J15, Administrative Systems Specialist** **HOURS OF WORK: Primarily Monday to Friday, with the ability to work a variety of shifts, including** **afternoon, evening, or weekends as required...

  • Internal/external - Reception Team Lead, Pt

    4 days ago

    Victoria, British Columbia, Canada West Shore Parks and Recreation Full time

    Internal/External Job PostingPOSITION:Reception Team LeadSALARY:$30.49 per hour plus benefits (Jan 2024 rate)_ _**CLASSIFICATION:J08, Clerk IVHOURS OF WORK:Approximately 50 hours bi-weekly rotating with the other Reception Team Leads. Eachrole will need to have the availability to work daytime, evening and weekend shiftsbased on the rotation and on...

  • Internal/external - Aquatic Instructional Team

    4 days ago

    Victoria, British Columbia, Canada West Shore Parks and Recreation Full time

    Internal/External Job PostingPOSITION:Aquatic Instructional Team Leader SubSALARY:$28.54 per hour plus 14% in lieu of benefits (Jan 2024 rate)$29.11 per hour plus 14% in lieu of benefits (July 2024 rate)_ _**CLASSIFICATION:JB08, Instructional Team Leader IHOURS OF WORK:Evening and weekendsMust be available for seasonal training.STATUS:AuxiliaryCLOSING...

  • Business Systems Analyst

    2 weeks ago

    Victoria, Canada Quartech Systems Ltd. Full time

    Quartech is an IT solutions and consulting company located in beautiful British Columbia, with offices in Victoria and Vancouver. With over 35 years of IT sector experience we provide customized technology solutions, design and develop software, technology integration, and end-to-end Cloud Solutions on the MS Dynamics 365 platform. Quartech works in Agile...

  • Administrative Systems Specialist, Regular Full-time

    5 days ago

    Victoria, British Columbia, Canada West Shore Parks and Recreation Full time

    Internal/External Job PostingPOSITION:Administrative Systems SpecialistSALARY:$37.74 to $42.76 per hour + benefits (2023 rates)_ _**CLASSIFICATION:J15, Administrative Systems SpecialistHOURS OF WORK:Primarily Monday to Friday, with the ability to work a variety of shifts, includingafternoon, evening, or weekends as required for operational...

  • Intermediate Systems Administrator

    2 weeks ago

    Victoria, Canada Certn Full time

    **Intermediate Systems Administrator (IT)**: **A Little Bit About Us**: - We are a growing global technology company that is looking to reinvent the way organizations build Trust in People with technology and AI-backed background checks. We are proud to share that we recently secured 105 million in funding, were named #2 in Deloitte’s Technology Fast 50...

  • Intermediate Systems Administrator

    3 weeks ago

    Victoria, Canada RebalanceMD Full time

    **Intermediate Systems Administrator** RebalanceMD is seeking to add a full-time member to our IT team. RebalanceMD is a leading-edge health care business that is enabled by innovative IT solutions - and we are looking to build out our IT team to support our growth and expansion initiatives. In addition to ongoing administration and support, our new team...

  • Internal/external - Skating Team Lead

    6 days ago

    Victoria, Canada West Shore Parks and Recreation Full time

    **Internal/External Job Posting** **POSITION: Skating Team Lead** **SALARY: $25.84 per hour + 14% in lieu of benefits = $29.46 per hour (Jan 2024 rate)** **$26.35 per hour + 14% in lieu of benefits = $30.04 per hour (July 2024 rate)** **CLASSIFICATION: JB07, Program Instructor V** **HOURS OF WORK: Must be able to work weekends and evenings - Wednesdays,...

  • External Relations

    2 months ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Faculty of Law- Posting Close Date- 19 February 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $57,286.00 - $74,482.00- Additional Posting Information- N/A- Salary posted will be pro-rated based on FTE- Classification- SG7- Start Date- 3/15/2023- End Date-...

  • Internal/external - Bartender, Auxiliary

    4 weeks ago

    Victoria, Canada West Shore Parks and Recreation Full time

    **Internal/External Job Posting** **POSITION: Bartender** **SALARY: $16.94 per hour plus 14% in lieu of benefits = $19.31 per hour (Jan.2024 rates)** **$17.40 per hour plus 14% in lieu of benefits = $19.84 as of June 1st NEW minimum wage**_ _** **CLASSIFICATION: JB03 - Lounge Attendant** **HOURS OF WORK: Primarily evenings and weekends - Grizzlies games,...

  • System Administrator

    2 weeks ago

    Victoria, Canada BC Pension Corporation Full time

    **System Administrator - Storage/Backup** **Job Type** **Location** Regular full time Victoria, BC Canada **Competition** **Union/Excluded** PC22:47477 Excluded **Salary Range** **Criminal Record Check** Up to $114,400.00 per annum Required **Closing Date** January 10, 2023 **Additional** An eligibility list to fill future vacancies may be...

  • Coordinator - Benefits Administration

    2 months ago

    Victoria, Canada Camosun College Full time

    **GENERAL** Under the direction of the supervisor and as a key member of the Finance department’s leadership team, the Coordinator, Benefits Administration is responsible for the college’s day-to-day benefits administration. The Coordinator selects the appropriate financial treatment for a variety of benefit transactions and activities to ensure the...

  • Internal/external - Afterschool Care Team Leader

    2 days ago

    Victoria, Canada West Shore Parks and Recreation Full time

    **Internal/External Job Posting** **POSITION: Afterschool Care Team Leader** **SALARY: $29.46 per hour = $25.84 per hour + 14% in lieu of benefits (Jan.2024 rates)** **CLASSIFICATION: JB07, Program Instructor V** **HOURS OF WORK: Monday to Friday, 1:30 to 6:00PM from the end of August to the end of June each school** **year. Some flexibility in start and...

  • Internal/external - Daycare Sub

    2 months ago

    Victoria, Canada West Shore Parks and Recreation Full time

    **Internal/External Job Posting** **POSITION: Daycare Substitute** **SALARY: $21.62 per hour + 14% in lieu of benefits = $24.64 per hour (JB05 Jan 2024 rate)** **$25.84 per hour + 14% in lieu of benefits = $29.45 per hour (JB07 Jan 2024 rate)** **CLASSIFICATION: JB05-JB07** **HOURS OF WORK: Monday - Friday between 7:30AM and 5:30PM.** **Subbing...