Health Services Administrative Assistant

1 month ago


Thunder Bay, Canada Independent First Nations Alliance Full time

**POSITION OVERVIEW**

Reporting to the Health Services Project Co-Ordinator, the Administrative Assistant will provide administrative support for the Health Services program and staff.

**ROLES AND RESPONSIBILITIES**
- Scanning, filing and data entry
- Ensuring phone inquiries are taken care of in a timely manner.
- Co-ordinating and documenting meeting minutes with internal staff, and IFNA stake holders.
- Support proposal submission process with review, edits and constructive feedback
- Updating community nursing stations of any changes.
- Provide administrative support to communities, and IFNA Health Services Staff.
- Ensure document guidelines are being followed when handling medical information.
- Maintain the highest standards in the areas of: professionalism, ethics and patient confidentiality.
- Experience and understanding in providing culturally relevant and competent care with Indigenous peoples.
- Other duties as assigned by the Health Services Manager
- Completion of secondary school would be an asset
- Experience working in administration
- Strong written and verbal communication
- Ability to multi-task and problem solve
- The ability to speak Ojibwe, Oji/Cree would be considered an asset
- Ability to use MS Office including Word, Excel and Outlook
- Ability to adapt readily to stressful situations and to meet tight deadlines
- Ability to problem solve and work independently.
- Strong interpersonal skills, including excellent listening skills

**ADDITIONAL REQUIREMENTS**
- Ability to speak one or more local dialects from within IFNA communities considered asset.

**Deadline**: April 19, 2023

Salary will depend on a variety of factors, including schooling and experience

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Thunder Bay, ON: reliably commute or plan to relocate before starting work (preferred)

Work Location: One location



  • Thunder Bay, Canada Matawa Health Co-Operative Full time

    **ADMINISTRATIVE ASSISTANT (MENTAL HEALTH TEAM)** **JOB DESCRIPTION** - Must be “fully vaccinated” against COVID-19. (In Ontario, a “fully vaccinated individual” is defined as one who has received the required number of doses as outlined by Health Canada and they have received their final dose of the COVID-19 vaccine at least 14 days ago.) Must...


  • Thunder Bay, Canada Dilico Anishinabek Family Care Full time

    Share This: **Positions available: 1 - Permanent Full Time**: **Closing date: January 17, 2023**: Under the direction of the Health Service Managers, the Administrative Assistant is responsible for administrative support for Dilico’s Health Services in accordance to the programs’ policies and procedures. Qualifications and Requirements: Medical Office...


  • Thunder Bay, Canada NorWest Community Health Centres Full time

    Chronic Disease Self-Management Program Administrative Assistant 1 FTE Thunder Bay Site One of a network of provincial community health centres, the NorWest Community Health Centres is a community based, non-profit organization funded by Ontario Health, emphasizing access to primary health care and prevention programs and services. We are currently seeking a...


  • Thunder Bay, Canada NorWest Community Health Centres Full time

    City and District of Thunder Bay Ontario Health Team Administrative Assistant Full-Time, Temporary (12 Months) The City and District of Thunder Bay (CDTB) Ontario Health Team (OHT) is seeking a self-motivated, organized and passionate individual to the support the OHT in implementing foundational structures, processes and projects that will improve care for...


  • Thunder Bay, Canada YES Employment Services Full time

    **Summary**: Under the supervision of the Service Delivery Manager, the Administrative Assistant is an integral part of the team as the first point of contact for the client. It is imperative that each and every client is greeted by a friendly and knowledgeable Administrative Assistant. The Administrative Assistant’s duties include offering administrative...


  • Thunder Bay, Canada Thunder Bay District Health Unit Full time

    End Date - February 24, 2023 - 4:30pm The Thunder Bay District Health Unit is seeking a full-time permanent, Administrative Assistant in the Corporate Services Division. Reporting to the Director of Corporate Services, the Administrative Assistant is responsible for providing general clerical and confidential secretarial services to the Director and...


  • Thunder Bay, Canada Home and Community Care Support Services North West Full time

    _CARE AND BE CARED FOR - THIS IS YOUR HOME_ **Are you an experienced administrative professional that drives effectiveness, efficiency and smooth coordination? Do you have experience with issues management and carrying out complex administration operations? Are you passionate about exceptional health care and driven by a desire to help others?** If so,...


  • Thunder Bay, Canada NorWest Community Health Centres Full time

    1 FTE Executive Assistant Contract to March, 2027 Noojmawing Sookatagaing Ontario Health Team (OHT) **Position Summary**: Noojmawing Sookatagaing OHT is seeking a dedicated Executive Assistant to play a key role in supporting the work of the OHT. Reporting to and supporting the Implementation Lead, this position offers a dynamic work environment and suits...


  • Thunder Bay, Canada Hospice Northwest Services Full time

    Job Summary: We are seeking an Administrative Assistant to join our team (12 mth contract) with possibility of extension. Under the direction of the Executive Director, the Administrative Assistant is the first point of contact for clients at Hospice Northwest Services. The Administrative Assistant supports clients by streamlining phone calls to the...


  • Thunder Bay, Canada Independent First Nations Alliance Full time

    Are you passionate about providing administrative support to ensure the smooth operation of health services programs? We're seeking a dedicated individual to join our team as a Health Services Administrative Assistant. This role requires exceptional organizational skills, attention to detail, and strong communication abilities to facilitate administrative...


  • Thunder Bay, Canada DMC Mining Services Full time

    Our core values: Zero Harm, Teamwork, Results Driven, Courage and Accountability. **Summary**: DMC is currently looking for an Administrative Assistant to join our team on a permanent basis in our Thunder Bay location. The Administrative Assistant will be responsible for providing a wide range of clerical and administrative support to the Engineering...


  • Thunder Bay, Canada YES Employment Services Full time

    This is a full-time position, Monday to Friday, 9:00am to 5:00pm. This is a temporary position with potential to become permanent. **Summary**: Under the supervision of the Service Delivery Manager, the Administrative Assistant is an integral part of the team as the first point of contact for the client. It is imperative that each and every client is...


  • Thunder Bay, Canada Wesway Full time

    _Wesway is a local, non-profit organization which provides personalized respite services for families who are caring for a family member with a disability or chronic health condition. Wesway offers a competitive salary and a dynamic team-oriented work environment._ **Administrative Assistant #NU-08-2023** - One Permanent Position Available - 35 hours per...


  • Thunder Bay, Canada Wesway Full time

    _Wesway is a local, non-profit organization which provides personalized respite services for families who are caring for a family member with a disability or chronic health condition. Wesway offers a competitive salary and a dynamic team-oriented work environment._ **Administrative Assistant #NU-06-2023** - One Permanent Position Available - 35 hours per...


  • Thunder Bay, Canada Ministry of the Solicitor General Full time

    Attention Health Care Professionals! Do you have knowledge of nursing administration, and health care programs and operations? If so, bring your knowledge of healthcare and your strong leadership skills to the role of Assistant Health Care Manager at the Thunder Bay Jail, Ministry of the Solicitor General. As the Assistant Health Care Manager, you will...


  • Thunder Bay, Canada Ministry of the Solicitor General Full time

    Attention Health Care Professionals! Do you have knowledge of nursing administration, health care programs and operations? If so, bring your knowledge of healthcare and your strong leadership skills to the role of Assistant Health Care Manager at the North Bay Jail, Ministry of the Solicitor General. As the Assistant Health Care Manager, you will ensure...


  • Thunder Bay, Canada Dilico Anishinabek Family Care Full time

    Share This: **Why should YOU choose Dilico?**: - Optional Flexible schedule to support work-life balance - OMERS Pension plan available to all employees - Competitive salaries - Generous paid vacation time for Permanent employees - Paid time off at Christmas above paid vacation time - EFAP available to all employees and their families - Benefit plan that...


  • Thunder Bay, Canada Matawa Health Co-Operative Full time

    **Job Posting-** **Position: Mental Health Intake Worker** **Background**: Incorporated in 2017, the Matawa Health Cooperative (MHC) is a Matawa First Nation owned and controlled health co-operative that provides health care services to enhance existing health services to achieve long-term health and well-being for all members within the nine (9) Matawa...


  • Thunder Bay, Canada TIL-KA Construction DKI Full time

    **Summary of Position**: Reporting to the Operations Manager, the Administrative Assistant will focus on tasks and responsibilities that will support the Finance and HR functions to ensure build and maintain the smooth operation of activities for a growing company. **Essential Duties & Responsibilities**: Administrative Responsibilities include, but not...


  • Thunder Bay, Canada Dilico Anishinabek Family Care Full time

    Share This: **Positions available: 1 - Permanent Full Time**: **Closing date: August 8, 2023**: Under the direction of the Dilico Health Manager(s), the Clinical Administrative Assistant assists in the daily operation of Health Services and responsible for administrative support for Dilico Health Services in accordance to the programs policies and...