Coordinator of Clerical Support

5 months ago

Winnipeg, Canada City of Winnipeg Full time

Under the general direction of the Manager of Finance and Administration the Coordinator of Clerical Support (CCS) - Finance is responsible for supervising, planning, coordinating, and compliance of all finance-related activities undertaken by clerical staff within the Public Works Department - centralized in the Finance and Administration division. The emphasis is on development, implementation and oversight of consistent and transparent financial processes and procedures necessary for efficient and effective processing of finance transactions. The CCS will supervise a pool of clerical staff processing all financial transactions for the department. In addition, the position will provide leadership, guidance and support to a variety of finance and business initiatives, as well as provide timely frontline expertise and support including user training, advising and providing guidance to users, and assisting users in resolving problems. The development and maintenance of internal controls to safeguard the Department’s assets from mismanagement or misappropriation is also an important function of this position.

This senior financial position will bring the required business acumen and financial expertise to oversee a pool of clerical staff processing accounts payable, work orders, accounts receivable, cost tracking, inventory control, work/asset management, recoveries and all other finance-related transactional type activities for the Public Works Department.

There is an overall expectation that all financial transactions will be processed efficiently, on a timely basis and consistent with Council Policies and Financial Administrative Standards. In particular, payments to suppliers are made on a timely basis in accordance with the City’s contractual terms and conditions for payment. The position will be expected be highly involved in re-engineering clerical process flows to improve efficiency while ensuring proper internal controls are preserved.

**Additional Information**:
Due to the complexity and wide scope of the Public Works Department, this position is expected to display independence of action and sound professional judgement in running day to day activities of the clerical pool. The position will be actively involved in strategic decisions that affect financial activities within the Department. The CFS is expected to provide valuable input on a wide range of operational issues, including systems upgrades, improving processing efficiency and ensuring adequate internal controls in systems/processes.

**As the **_Coordinator of Clerical Support - Finance_** you will**:

- Oversees daily clerical activities ensuring that they are provided in compliance with financial accounting standards and all City policies, and ensuring that accounting, financial and administrative transactions are processed efficiently, accurately and on a timely basis, including year-end processes and annual reports.
- Provides leadership, supervision and direction for divisional clerical staff undertaking financial activities.
- Provides timely frontline expertise and system support as well as user training to advise and assist users with problems in a complex and integrated environment.
- Provides on-going delivery, maintenance and support of operational processes and procedures necessary for the overall delivery of Finance programs and services and ensures the accuracy, reliability and integrity of financial systems and data. Identifies and investigates weaknesses in all departmental financial systems, presents alternative solutions and coordinates system implementation.

**Your education and qualifications include**:

- Bachelor’s Degree in Commerce, Finance, or an equivalent combination of education, training and experience.
- Professional accounting designation in good standing is preferred.
- Minimum five (5) years’ progressive experience with independent management of day to day accounting functions and financial processes in a large complex organization. Including but not limited to overseeing/managing accounts payable, accounts receivable, revenues, year-end.
- Experience in preparing, analyzing, auditing and/or interpreting financial and statistical reports.
- Experience working with enterprise financial systems at a senior level.
- Strong leadership abilities along with previous experience supervising staff including performance management activities, building capacity, promoting continuous learning and development skills.
- Strong interpersonal skills with the ability to establish and maintain positive working relationships with employees at all levels of the organization, external contacts, and the public.
- Strong organizational skills with the ability to plan, prioritize and meet deadlines.
- Strong problem-solving skills while working under mínimal supervision.
- Strong knowledge of accounting and control systems and/or standards with experience developing and implementing new systems and processes.
- Knowl

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