Coordinator of Clerical Support

6 months ago

Winnipeg, Canada City of Winnipeg Full time

Under the general direction of the Manager of Finance and Administration the Coordinator of Clerical Support (CCS) - Finance is responsible for supervising, planning, coordinating, and compliance of all finance-related activities undertaken by clerical staff within the Public Works Department - centralized in the Finance and Administration division. The emphasis is on development, implementation and oversight of consistent and transparent financial processes and procedures necessary for efficient and effective processing of finance transactions. The CCS will supervise a pool of clerical staff processing all financial transactions for the department. In addition, the position will provide leadership, guidance and support to a variety of finance and business initiatives, as well as provide timely frontline expertise and support including user training, advising and providing guidance to users, and assisting users in resolving problems. The development and maintenance of internal controls to safeguard the Department’s assets from mismanagement or misappropriation is also an important function of this position.

This senior financial position will bring the required business acumen and financial expertise to oversee a pool of clerical staff processing accounts payable, work orders, accounts receivable, cost tracking, inventory control, work/asset management, recoveries and all other finance-related transactional type activities for the Public Works Department.

There is an overall expectation that all financial transactions will be processed efficiently, on a timely basis and consistent with Council Policies and Financial Administrative Standards. In particular, payments to suppliers are made on a timely basis in accordance with the City’s contractual terms and conditions for payment. The position will be expected be highly involved in re-engineering clerical process flows to improve efficiency while ensuring proper internal controls are preserved.

**Additional Information**:
Due to the complexity and wide scope of the Public Works Department, this position is expected to display independence of action and sound professional judgement in running day to day activities of the clerical pool. The position will be actively involved in strategic decisions that affect financial activities within the Department. The CFS is expected to provide valuable input on a wide range of operational issues, including systems upgrades, improving processing efficiency and ensuring adequate internal controls in systems/processes.

**As the **_Coordinator of Clerical Support - Finance_** you will**:

- Oversees daily clerical activities ensuring that they are provided in compliance with financial accounting standards and all City policies, and ensuring that accounting, financial and administrative transactions are processed efficiently, accurately and on a timely basis, including year-end processes and annual reports.
- Provides leadership, supervision and direction for divisional clerical staff undertaking financial activities.
- Provides timely frontline expertise and system support as well as user training to advise and assist users with problems in a complex and integrated environment.
- Provides on-going delivery, maintenance and support of operational processes and procedures necessary for the overall delivery of Finance programs and services and ensures the accuracy, reliability and integrity of financial systems and data. Identifies and investigates weaknesses in all departmental financial systems, presents alternative solutions and coordinates system implementation.

**Your education and qualifications include**:

- Bachelor’s Degree in Commerce, Finance, or an equivalent combination of education, training and experience.
- Professional accounting designation in good standing is preferred.
- Minimum five (5) years’ progressive experience with independent management of day to day accounting functions and financial processes in a large complex organization. Including but not limited to overseeing/managing accounts payable, accounts receivable, revenues, year-end.
- Experience in preparing, analyzing, auditing and/or interpreting financial and statistical reports.
- Experience working with enterprise financial systems at a senior level.
- Strong leadership abilities along with previous experience supervising staff including performance management activities, building capacity, promoting continuous learning and development skills.
- Strong interpersonal skills with the ability to establish and maintain positive working relationships with employees at all levels of the organization, external contacts, and the public.
- Strong organizational skills with the ability to plan, prioritize and meet deadlines.
- Strong problem-solving skills while working under mínimal supervision.
- Strong knowledge of accounting and control systems and/or standards with experience developing and implementing new systems and processes.
- Knowl

  • Clerical Support Specialist

    4 weeks ago

    Winnipeg, Manitoba, Canada Health Sciences Centre Full time

    Position Overview:The Health Sciences Centre is seeking a highly skilled Clerical Support Specialist to provide administrative support to the Manager(s) of Patient Care. This role involves processing job postings, maintaining position control, and ensuring that the Manager(s) are aware of staffing levels.Responsibilities:Process job postings and related...

  • Clerical Substitute

    2 weeks ago

    Winnipeg, Canada Winnipeg School Division Full time

    Clerical Substitute Positions 2024-2025Winnipeg School Division is seeking applications from experienced administrative/office professionals to lead the day-to-day responsibilities of a demanding office. This vital role will engage and support students, staff and families, follow the daily routines, meet deadlines and ensure the office is functioning...

  • Bilingual Frontline Clerical Support Staff

    3 weeks ago

    Winnipeg, Canada Manitoba Government Full time

    **Bilingual Frontline Clerical Support Staff**: CL3 Clerk 3 TerM/Full-time Manitoba Justice Manitoba Court Operations, Courts Division Winnipeg MB Advertisement Number: 43379 Salary(s): CL3 $1,758.85 - $2,067.70 bi-weekly Closing Date: December 6, 2024 The Manitoba government recognizes the importance of building an exemplary public service...

  • Norberry Board Office

    3 months ago

    Winnipeg, Canada The Louis Riel School DivisionLe Division Scolaire Louis Riel Full time

    **REPOST ED** **Clerical Coordinator** **BULLETIN NUMBER: 371/E/24 DATE POSTED: September 13, 2024** **SCHOOL: LOUIS RIEL SCHOOL DIVISION NORBERRY BOARD OFFICE** **COMMENCING**: As soon as can be arranged **COMPENSATION**:$56,210 - $63,107 annually **HOURS**:35 hours per week, 12 months per year **JOB SUMMARY**: Reporting to the Manager of Accounting, this...

  • Clerical Substitute

    2 weeks ago

    Winnipeg, Manitoba, A3C, Manitoba, Canada Winnipeg School Division Full time

    Clerical Substitute Positions 2024-2025 Winnipeg School Division is seeking applications from experienced administrative/office professionals to lead the day-to-day responsibilities of a demanding office. This vital role will engage and support students, staff and families, follow the daily routines, meet deadlines and ensure the office is functioning...

  • Clinical Administrative Support Coordinator

    4 weeks ago

    Winnipeg, Manitoba, Canada Health Sciences Centre Full time

    At Health Sciences Centre, we are committed to providing exceptional patient care and creating a positive work environment for our staff.Salary: $45,000 - $65,000 per year, depending on experience.Job DescriptionThe Clinical Administrative Support Coordinator plays a vital role in supporting the Manager(s) of Patient Care by providing clerical support and...

  • Recruitment and HR Support Clerk

    6 months ago

    Winnipeg, Canada City of Winnipeg Full time

    Under the general supervision of the Senior Human Resource Consultant, the Recruitment and HR Support Clerk is responsible for the provisions of clerical and administrative services in support of recruitment, labour/employee relations and classification activities for the Winnipeg Fire Paramedic Service (WFPS). This position also provides general clerical...

  • Coord Fin Serv

    5 days ago

    Winnipeg, Canada City of Winnipeg Full time

    Under the general direction of the Assistant Controller - Community Services, the Coordinator of Financial Services (CFS) is responsible for planning, coordinating and compliance of all financial aspects relating to his/her assigned divisions within the Community Services department. The emphasis is on providing timely, independent, and objective financial...

  • Office Coordinator

    4 weeks ago

    Winnipeg, Manitoba, Canada FAST FLEET SOLUTIONS LTD. Full time

    About the RoleFast Fleet Solutions Ltd. is seeking a highly organized and detail-oriented Office Coordinator to join our team. As an Office Coordinator, you will play a crucial role in ensuring the smooth day-to-day operations of our office.ResponsibilitiesAdministrative Support: Provide administrative support to our team members, including preparing...

  • Healthcare Support Coordinator

    2 weeks ago

    Winnipeg, Manitoba, Canada Winnipeg Regional Health Authority Full time

    Company Overview: Winnipeg Regional Health Authority is a comprehensive healthcare system providing various services through an integrated network of sites, services, and organizations.Salary: The estimated annual salary for this role ranges from $69,300 to $83,900 based on the provided hourly rates ($20.090, $20.694, $21.314, $21.952, $22.612, $23.291) and...

  • Clerical Support

    6 months ago

    Winnipeg, Canada QSI Interiors Ltd. Full time

    **Responsibilities** - Administer and manage mail, courier packages and phone calls - Direct visitors and manage the reception area, kitchen, copy room and long term filing areas - Type, format, proofread and print various types of documentation - Enter time cards and billings in accounting system - Matching, coding and cost verifying payables - Document...

  • ClericalAdministrative Support

    3 months ago

    Winnipeg, Canada destinationone Consulting Full time

    destinationoneConsultingspecializesin recruitment across diverse sectors including Healthcare HealthTech Government Municipalities NonProfits Legal Public AccountingFood and more. We are proactively building a data bank foropportunities in these fields. By applying you ensure ourrecruiters can quickly match you with suitable roles when...

  • Administrative Assistant

    2 weeks ago

    Winnipeg, Manitoba, Canada Winnipeg Regional Health Authority Full time

    **Job Overview**The Winnipeg Regional Health Authority is seeking a highly skilled Administrative Assistant to provide program support services.**About the Role**This position provides clerical support to Managers and programs, including processing job postings, maintaining position control, and registering new hires in orientation sessions. The successful...

  • Clerk C

    6 months ago

    Winnipeg, Canada City of Winnipeg Full time

    Under the general supervision of the Technical Support Officer, the Contractor Licensing, CPFS and Purchasing Clerk is responsible for clerical / administrative functions directly related to the administration of the Contractor Licensing Program on behalf of the Chief Inspectors. The position also manages and coordinates centralized property file search...

  • Clerk B

    3 months ago

    Winnipeg, Canada City of Winnipeg Full time

    Under the general direction of the Manager, Human Resources, the Clerk B - Human Resources Support Clerk performs administrative duties for the Human Resources Division such as managing all Workers Compensation Claims, maintaining all filing systems for the division (position files, personnel files, and medical files), provides administrative support to all...

  • Coordinator of Operational Support

    2 weeks ago

    Winnipeg, Canada City of Winnipeg Full time

    Reporting to the Manager of Vehicles for Hire, the Coordinator of Operational Support is responsible for providing operational support to the vehicles for hire division, and the coordination and direction of divisional support services and initiatives to promote the efficiency and effectiveness of VFH operations through: - Winnipeg Wheelchair Accessible...

  • Clerical Support Agent

    6 months ago

    Winnipeg, Canada Shutterfly Full time

    **Description** At Lifetouch (part of the Shutterfly family of brands), we believe there is extraordinary power in the self-expression. Built on the tradition of Picture Day, Lifetouch has captured the unique personalities of children and families for more than 85 years. What Youll Do Here: **Event Bag Assembly** - Assembles and creates bags with all...

  • Administrative Support Specialist

    4 weeks ago

    Winnipeg, Manitoba, Canada destinationone Consulting Full time

    destinationone Consulting is a leading recruitment agency specializing in diverse sectors, including Healthcare, HealthTech, Government, Municipalities, NonProfits, Legal, and Public Accounting.Location: Various locations across ManitobaThis Administrative Support Specialist role provides essential administrative and office support to ensure the smooth...

  • Business Office Coordinator

    4 weeks ago

    Winnipeg, Manitoba, Canada Manitoba Full time

    About the JobWe are seeking a highly organized and detail-oriented Business Office Coordinator to join our team at Manitoba. This is a permanent full-time position, working 35 hours per week.Job SummaryThe successful candidate will be responsible for coordinating the flow of information within the team, scheduling appointments, managing contracts, and...

  • Administrative Support Specialist

    2 weeks ago

    Winnipeg, Manitoba, Canada Winnipeg Regional Health Authority Full time

    About UsAt Shared Health, we strive to deliver high-quality healthcare services across Manitoba. Our organization is responsible for planning and coordinating patient-centered clinical and preventive health services, as well as delivering province-wide health services and supporting administrative functions for Manitoba health organizations.Job OverviewWe...