Administrative Assistant 3

4 days ago

Halifax, Canada Province of Nova Scotia Full time

**Department**:Communities, Culture, Tourism & Heritage

**Location**:HALIFAX

**Type of Employment**:Permanent

**Union Status**:Exclusion - Non Union - NSPG

**Closing Date**:09-Aug-23 (Applications are accepted until 11:59 PM Atlantic Time)

**Department Overview**:
The Department of Communities, Culture, Tourism and Heritage supports communities across the province to be welcoming, inclusive and accessible, providing a great quality of life for Nova Scotians and a memorable experience for visitors. We value the collective diversity of our heritage and our people and believe in the transformative nature of culture to help create healthy, active, growing communities.

The Culture and Heritage Development Division provides support to the arts and culture sector, the live events sector, the creative industries (film and television, music, craft, publishing, performance), the heritage sector.

We are looking for an administrative assistant responsible for supporting the division, the office of the Executive Director, as well as providing support to three divisional directors, the Arts Nova Scotia Board of Directors, and the Creative Nova Scotia Leadership Council.

**About Our Opportunity**:
Typical duties of this position include:

- organizes and manages the Executive Director’s schedule, provides travel co-ordination, coordinates resources and overall planning, and briefs the Executive Director in preparation for various meetings.
- Support the Arts Nova Scotia Board of Directors and the Creative Nova Scotia Leadership council by scheduling meetings and taking minutes.
- Coordinates the division’s budget, provides financial support and procurement advice, monitors forecast documents. Develop, maintain, and update various databases to ensure easy and reliable access to information.
- Develops, administer and coordinate systems for recording and tracking ministerial briefings; monitor incoming/outgoing letters, issues, briefing notes, determining and coordinating action items for follow-up, monitoring for compliance with deadlines and conduct information gathering for media issues, initiatives and briefing notes.

**Primary Accountabilities**:
The Department of Communities, Culture, Tourism and Heritage supports communities across the province to be welcoming, inclusive and accessible, providing a great quality of life for Nova Scotians and a memorable experience for visitors. We value the collective diversity of our heritage and our people and believe in the transformative nature of culture to help create healthy, active, growing communities.

The Culture and Heritage Development Division provides support to the arts and culture sector, the live events sector, the creative industries (film and television, music, craft, publishing, performance), the heritage sector.

We are looking for an administrative assistant responsible for supporting the division, the office of the Executive Director, as well as providing support to three divisional directors, the Arts Nova Scotia Board of Directors, and the Creative Nova Scotia Leadership Council.

**Qualifications and Experience**:
Exceptional interpersonal skills and proven ability to communicate effectively within a diverse, client-focused setting is a must.

Key for success in this role is the capacity for decisive action, attention to detail and the ability to organize and manage a heavy workload.

A shared passion for and knowledge of Nova Scotia’s culture and heritage will be considered an asset

**Equivalency**:
**Benefits**:
Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.

**Working Conditions**:

- Normal work week is 35 hours/week, 7 hours/day
- May be required to work overtime on occasion

**What We Offer**:

- Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
- Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
- Countless career paths
- Department specific flexible working schedules

**Pay Grade**:_ _EC 05

**Salary Range**:_ _$1,874.72 - $2,343.39 Bi-Weekly

**Employment Equity Statement**:
Current government employees may access this posting through the link below:

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