Executive Assistant

4 weeks ago


ChathamKent, Canada HBA Bookkeeping & Accounting Inc. Full time

**Full Job Description**

Receptionist/Administration

**Location**:Chatham, ON

**Type**:
Full-time

Permanent

HBA Bookkeeping & Accounting Inc. is a full cycle accounting practice focused on delivering professional advice and service to our clients across Ontario and assisting with their overall financial health. HBA Bookkeeping & Accounting Inc. is looking for an Executive Assistant who can work in a Receptionist/Administration capacity to provide support to the office, maintain efficient and effective day-to-day operations and transactions, and ensure that the client’s experience with the company exceeds their expectations.

**Duties and Responsibilities**:

- Ensure efficient and effective daily operation of the office.
- Handle client account administration, including client inquiries and requests.
- Actively contact clients to schedule meetings, virtually or in-office.
- Prepare various forms, materials, and paperwork.
- Handle confidential documents with the utmost discretion, ensuring compliance with internal and industry regulatory requirements.
- Responsible for ensuring all databases, software and spreadsheets are updated and maintained.
- Complete mailings as needed.
- Responsible for general office maintenance, including ordering supplies as needed.
- Other general office administrative duties as assigned.

**Experience and Qualifications**:

- Post-secondary education in Office Administration or equivalent.
- Strong attention to detail and good organizational skills.
- Ability to work in a fast-paced environment.
- Excellent work ethic.
- Demonstration of an exceptionally professional and friendly attitude.
- Excellent written and oral communication skills in English.
- Ability to work efficiently with limited direction and in a team environment.
- Good time management and prioritization skills.
- Relevant experience working within an administrative department is an asset.
- General knowledge of accounting rules is an asset.

Our employees are provided with a friendly, rewarding and team-oriented environment to develop their careers. We provide opportunities that help individuals grow their knowledge and expand their experience.

**TO APPLY**:
Thank you for your interest in HBA Bookkeeping & Accounting Inc.
- HBA Bookkeeping & Accounting Inc. is an equal opportunity employer committed to making accommodations available upon request throughout the entire recruitment process._

**Benefits**:

- Opportunities to work with experienced and professional colleagues.
- Ongoing professional development. Opportunity to expand knowledge and skills.
- Opportunities to participate in company activities.

Schedule:

- 8-hour shift
- Day shift

**Salary**: $17.00-$19.00 per hour

**Benefits**:

- Company events
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday
- Overtime

Supplemental pay types:

- Bonus pay
- Overtime pay

Ability to commute/relocate:

- Chatham-Kent, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (required)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

Application deadline: 2023-04-04
Expected start date: 2023-04-14


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