Advancement & Events Coordinator

3 months ago

Toronto, Canada The York School Full time

**JOB PURPOSE**

Are you passionate about driving the growth and engagement of an organization by orchestrating unforgettable events and spearheading innovative advancement initiatives?

Reporting to the Director, Advancement, the Event and Advancement Coordinator plays a key role in advancing the School’s philanthropic initiatives while ensuring the seamless execution of advancement events, and regular and consistent connection between York and the parent community. This position is one of five staff members on York’s advancement team that regularly collaborates together and across school departments to ensure operational excellence.

**KEY RESPONSIBILITIES**

Advancement (45%)- With the Advancement team, support the success of York’s Annual Fund, including the Graduating Class Bursary Campaign, to meet or surpass annual targets for revenue and participation amongst families and staff, through campaign monitoring, analysis and donor follow-up-
- Coordinate direct mail appeals for York’s annual giving programs-
- In collaboration with the Advancement team and Marketing & Communications department create compelling video appeals for various advancement campaigns-
- With Advancement team members, maintain an active role in strengthening York’s culture of philanthropy amongst families and staff members by providing examples of impact and the importance of community giving-
- With Advancement team members, maintain operational excellence through advancement related administration on Raiser’s Edge and Google Drive-
- Other duties as requiredEvent Coordination (55%)- Contribute to the development and execution of key advancement department events, which includes coordinating logistics, such as invitations and rentals, and acting as the on-site advancement team member in collaboration with stakeholders to ensure all events are executed smoothly-
- Identify opportunities to partner on and enhance existing events with an advancement lens to further the culture of philanthropy at York-
- Operate within budgets and provide briefs for all identified events, and notify supervisor of any anticipated budget concerns-
- Liaise with the events staff to ensure requests for catering are planned and fulfilled, and detailed instructions for the Facilities and Learning & Innovation (IT) Teams-
- Liaise with the Marketing and Communications department to ensure event communication materials are timely and accurate-
- With the Advancement team, collaborate with school departments on parent engagement opportunities that span from incoming parent onboarding events through to graduation events-
- Execute a slate of creative activations throughout the year to give visibility to York’s philanthropy in action and donor appreciation, both through internal partnerships and standalone events-
- Consult and work with events staff to ensure that events’ procedures and standards of excellence are maintained-
- Other duties as required**QUALIFICATIONS AND SKILLS**- Postsecondary education in relevant field-
- 2-5 years of experience in fundraising and/or events planning and coordinationValid Ontario driver’s license-
- An entrepreneurial and generous spirit, with customer service orientation and a demonstrated ability to collaborate with internal and external stakeholders-
- Excellent written and verbal communication skills-
- Experience in advancement writing and direct communication is considered an asset-
- Strong interpersonal skills and ability to build relationships with staff and community members-
- Exceptional organizational, planning and execution skills-
- Demonstrates good problem-solving skills with a focus on creative resolution and continuous improvement and the ability to manage issues in a calm and solution-oriented manner-
- Has the ability to work within fast-paced environment with short deadlines and manage multiple projects and deadlines and adjust priorities accordingly-
- Experience in a CAIS environment an asset-
- CFRE and/or PMP an asset**EMPLOYEE CORE COMPETENCIES**- Flexibility & Adaptability-
- Breadth of Contribution-
- Relationship Focused-
- Service Orientation-
- Communication & Collaboration Inclusivity-
- Integrity & Trust**WORKING REQUIREMENTS**- The York School Campuses, Toronto Ontario-
- Some early mornings, evenings, and the very occasional weekend will be required during the academic year (early September-end of June)-
- Regular local travel to event spaces, pick up and drop off of rental materials, etc.-
- Lifting approximately 10 kg or less

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