Property Site Coordinator

3 weeks ago

Kitchener, Canada AtkinsRéalis Full time

**Why join us?**

AtkinsRealis provides cutting-edge engineering, procurement, construction and financing solutions to projects in more than 100 countries around the world. From the Canadian Arctic to the Southern African region and Australasia, our multicultural workforce is driven by a fierce pride in their work and a pioneering vision.

AtkinsRealis is truly a global leader in its field and has been chosen to design and build some of the most prestigious projects in the world.

Provide on-site administrative support and facility coordination so that contractual commitments are met as well as keeping site in line with AtkinsRealis policies and procedures. This is a key role which requires the ability to coordinate multiple activities and communicate effectively.
- Management of Key and Access systems.
- Document management of customer/staff paperwork/requests and changes.
- Assist with the general administration of the project agreement in order to meet the associated KPI’s as instructed.

**Location: Kitchener, ON**

**Your role within the team**

To perform this role successfully, the individual will be responsible for but not limited to the following:

- Log calls/jobs in CMMS database. Create, allocate, update, review and close all demand work orders and Preventative maintenance work orders per Helpdesk policy SLA including tracking job progress against KPI’s.
- Interface with Operations Manager, Maintenance Team Leader, Technicians, CSC, PO Coordinator and Project Coordinator in delivery of service requests to meet contract service levels.
- Create Purchase Order requisitions for service day-to-day requests; receive and manages payment of invoices with Accounting Coordinator.
- Record keeping maintained within accordance to quality standards.
- Manage and Issue ID proxy cards, accesses and keys to all staff, visitors, volunteers and subcontractors.
- Coordinates Supplier/Contractor set-up and maintains contractor compliance requirements.
- Generate reports monthly from CMMS Is involved to a lesser extent in the preparation of financial reports - forecasts, budgets, and other data related to their activities such as the status of various contract expirations and related matters.
- Acts as liaison to and assist Facility Manager with budgeting, reporting and tenant relations.
- Attend weekly conference calls; take, prepare and distribute meeting minutes.
- Coordinate meetings including catering and equipment.
- Maintains and communicates effectively with client and on-site associates and ensure that any areas of concern are addressed promptly and thoroughly.
- Performs ad-hoc administrative functions relating to property management as assigned by Facility Manager.
- Performs routine inspections to ensure contractor performance and property site conditions are in keeping with all company policies, procedures and quality assurance.

**Why choose AtkinsRéalis as an employer?**

Because we offer:

- The opportunity to work on various major projects for internal and external clients.
- An exciting environment where work-life balance is important.
- A wide array of learning and development opportunities.
- Competitive pay, flexible benefits, an employee share plan, and a defined contribution pension plan.
- A work environment focused on health and safety.
- Minimum 5 years office related work experience.
- Preferred experience in Property Management
- Solid understanding of accounting principles (AP/AR)
- Experience in contract management an asset.
- Knowledge of software MS Office suite (Outlook, Word, Excel).
- Strong interpersonal skills and ability to communicate verbally and in writing.
- Ability to work on several issues at a time.
- Ability to work in a team environment.
- Ability to obtain federal security clearance.

The masculine gender is used only to simplify the wording.

**Additional Information**:
Appropriate accommodations will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).

Successful applicants will be notified about AtkinsRealis’s accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.

Created by the integration of long-standing organizations dating back to 1911, AtkinsRéalis is a world-leading professional services and project management company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, dec

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