Administrative Lead

2 weeks ago

Abbotsford, Canada Viridian People Solutions Full time

**THE ROLE**:
Location: Abbotsford, BC

Hours: Full-Time, Maternity Leave Coverage

Reporting to:Managing Partner / BC Veterinarian

On behalf of our client, Poultry Health Services Ltd., we are seeking an Administrative Lead who is committed to providing excellent customer service to both internal and external partners and clients. Poultry Health Services Ltd. consists of a team of dedicated professionals who love what they do while providing industry-leading veterinary and health management services for the commercial poultry industry. Using scientific and evidence-based medicine, they strive to improve bird health, welfare and quality for their clients across Canada.

**WHAT'S IN IT FOR YOU**:

- Competitive salary offering ($45,000 - $50,000, dependent on qualifications and experience).
- Participation in the health benefits program, including a fitness allowance.
- Vacation entitlement.
- Professional development is encouraged.
- Be part of a flexible, collaborative and high performing culture that provides ongoing growth opportunities and genuinely takes care of their people so they can take care of the clients.

**RESPONSIBILITIES**:
Key responsibilities include, but are not limited to the following:

- Active participation in scheduling field visits for the week.
- Be the first point of contact for clients and customers who are visiting the clinic.
- Maintenance, preparation, and disinfection of diagnostic equipment, field kits, and vehicles.
- Inventory management and preparation for product pickup.
- Creating purchase orders and invoicing for products.
- Helping to support accurate medical records and confidentiality.
- Shipping and receiving diagnostic samples and prescription/over the counter products.
- Keeping office area clean and fully stocked with supplies.
- General administrative duties as required.
- Ad hoc projects and other duties as assigned.

**PREFERRED SKILLSET AND PROFILE**:

- Must have high attention to detail and have advanced analytical and problem-solving skills.
- Must be able to take initiative and be self-motivated.
- Must be adaptable, flexible, and possess a positive attitude.
- Outgoing personality with a sense of humour.
- Strong organizational and time management skills.
- Lead by example and take accountability.
- Ability to handle confidential data with discretion and good judgment.
- Relationship builder with team, suppliers, clients, and business partners.
- Demonstrated strength in fostering collaboration with colleagues.
- Ability to demonstrate empathy with clients while ensuring quality outcomes.
- Experience of working within tight deadlines and turnaround times.
- Able to adapt to changing situations and make decisions that support the team and client needs.

**QUALIFICATIONS**:
In addition to the above details, other qualifications include:

- Intermediate proficiency with the Microsoft Office suite of products.
- Experience using accounting software (e.g. Sage).
- Have a minimum of 3-5 years of experience in a similar role.
- Class 5 driver’s license.
- Must be legally able to work in Canada.
- Successfully complete a criminal back check process.

**Job Types**: Full-time, Fixed term contract
Contract length: 18 months

Pay: $45,000.00-$50,000.00 per year

**Benefits**:

- Extended health care
- Paid time off
- Wellness program

Schedule:

- 8 hour shift
- Monday to Friday

Application question(s):

- This is currently a temporary mat leave coverage - is this acceptable?

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Administrative: 3 years (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

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