Administrative Assistant

5 months ago

North York, Canada Ace Acumen Academy Full time

Ace Acumen Academy is a Designated Learning Institution (DLI) and Private Career College is association with St. Clair College that works exclusively with International students and provides them a recognized Ontario Public College credential. The College is focused on preparing graduating learners with exceptional employability skills who are positioned to contribute to the growth and success of the economy and various industries within our community, across the country and around the world.

**PERKS / Why Join Us**:

- Company culture that encourages trust, communication and teamwork
- Transparent and collaborative work environment supports inclusion
- Semester-Based evaluations to provide metrics for individuals to receive performance acknowledgement awards.
- Structured calendar provides schedules performance reviews and opportunities for professional development and career advancement

Reporting to the Manager of Compliance, the Administrative Assistant position within the Quality Assurance and Compliance Department is responsible for supporting the day-to-day activities of the department through administrative, data management, communication, and policy implementation tasks.

**Job Duties would include but are not limited to**:

- Administrative support with annual Ministry audits.
- Administrative support managing ISP designation requirements.
- Organize and maintain electronic and physical files, records, and databases related to policy procedures (academic misconduct, non-academic misconduct etc.)
- Retrieve and compile data or reports as requested.
- Create presentations for stakeholders as directed.
- Create training documents related to policy implementation.
- Manage the database for student academic misconducts.
- Manage the database for student non-academic misconducts.
- Manage the training/ certifications records.
- Coordinate internal communication related to appeal panels.
- Policy revision proofreading.
- Review academic documents/ policies/ procedures for revisions as directed.
- Audit academic and non-academic procedures and associated files as directed.
- Maintain confidential and sensitive information with discretion.

**QUALIFICATIONS**:

- Experience working in a fast-paced environment within a Post-Secondary Education setting is preferred
- Experience working with International Students is an asset
- Passionate to meet and exceed established metrics; proficiency in the use of spreadsheets and calculation of statistics
- Great attention to detail and the ability to work with mínimal supervision
- Good written and oral communication skills.
- Good problem identification and conflict resolution skills.
- Good planning and organizational skills with ability to prioritize competing projects and meet timelines.
- Detail orientated and meticulous handling of ongoing projects and tasks
- Flexibility to travel between Campus locations
- Excellent communication and interpersonal skills

**This position is expected to work on-site at the College's campuses; **_**this is NOT a remote position**_

**ACE ACUMEN IS COMMITTED TO EQUITY IN EMPLOYMENT AND EDUCATION**

**COVID-19 considerations**:
Ace Acumen is adhering to government mandated protocols relating to COVID-19 along with screening of visitors to our campuses, practicing social distancing & use of masks, hand sanitizers, increased sanitizing procedures & safety signage reminder

**Benefits**:

- Extended health care
- On-site parking
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- North York, ON M3B 3M1: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (required)

**Experience**:

- post-secondary work environment: 2 years (required)
- Data management: 2 years (required)
- administrative, communications and policy review: 2 years (required)

Work Location: In person

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