Bookkeeper/office Administrator

7 days ago

Delta, Canada The Granville Island Pet Treatery Full time

Job Description: Bookkeeper/Office Administrator

**Purpose**:
The bookkeeper/office administrator will be responsible for full cycle bookkeeping duties, preparation of bank reconciliations, payroll, accounts payable, accounts receivable, tax filings (HST, GST, WSIB, T4, installments), and general office assistance to include customer order entry and shipping. This role is key support to the Owners and is crucial to the functioning of the business and delivering outstanding customer service to its customers.

**Metrics to Measure Results**:
Success in this position will be measuredby:

- Closed month in 10 days or less, zero adjustments or late fees.
- Accurate entry and ensure timely shipping of orders.
- Demonstrated proficiency using software and technologies (QBO, Excel, BigCommerce/Shopify).
- Performance reviews conducted every trimester by direct supervisor.

**Detail Overview of Responsibilities: Bookkeeping and Finance**:
**1.** **A/P**:

- Manage full cycle AP processing.
- Enter payables into system (QBO)
- Ensure payments made on timely basis.
- Clean payables (up to date at all times) when payment clears.
- Investigate all discrepancies with invoice totals and work with Owner to clean up accounts.

**2. A/R**:

- Maintain current A/R accounts. Investigate, adjust and resolve any outstanding balances.
- Process payments received by cheque, credit card, ACH and e-transfer.
- Clean AR upon payment receipt (up to date at all times).

**3. Banking**:

- Monthly bank / visa reconciliation and analysis of accounts and variances.
- Reconcile Cash and Credit payments from Stores on a weekly basis.
- Complete physical bank deposits as required, ensure cash tills in stores is adequately stocked.

**4. Bookkeeping**:

- Prepare monthly financial reports by business unit.
- Various accounting, journal entries, and inventory adjustments.
- Tax remittances and returns. GST, PST and Corp Tax.

**5. Payroll**:

- Responsible to collect time sheets (payroll twice per month).
- Create paystubs, input on-line banking and advise when submitted for approval.
- Monitor payroll on a bi-weekly basis for any payroll deductions etc.
- Prepare payroll & government returns and remittances and payments includingGST, HST, WSIB, Employee Tax.

**6. Human Resources**:

- New employee - review all new hire paperwork.
- Human Resources include processing T4s, ROEs.
- Manage employee HSA plan.
- Maintain vacation, sick leave and attendance records.

**Order Entry and Shipping**:

- Enter new customer information into Drupal/BigCommerce as needed.
- Enter new orders into Drupal/ BigCommerce.
- Liaise with Production Manager.
- Manage export permitting with CFIA.
- Plan and Organize UPS, LTL and Customer shipping.
- Prepare shipping documentation and handover documents to Production Manager.

**Office Organization and Administration**:

- Maintain purchasing and stock of all office supplies.
- Responsible for filing all documents, invoices, ownerships, employee information, etc, daily.
- Ensures that files for A/R, A/P, Banking, Vehicles, taxes, etc. are maintained in good order.
- Document procedures, processes and policies.
- Assist with organization of Company special events - monthly lunches.
- Contribute to and/or complete special projects as assigned.
- All other duties/responsibilities as required, assisting co-workers and owners as required.
- Comply with all company policies/procedures and safety requirements.

**Customer Service**
- Answer telephone enquiries.
- Communicate effectively with customers.
- Gather complete customer lead information from potential customers and inform Owner.
- **The above list is not inclusive; these are some of the current keyresults**_

**Key Success Behaviors and Skills**:

- Strict attention to detail in technical specifications and written communication.
- Performance driven, fast paced and energetic.
- Superior communication and interpersonal skills with staff and customers.
- Strong in math andaccounting.
- Keyboard and data entry skills.
- Highly alert and structured thought process and demonstrates problem solving skills.
- Strong organizational skills, time management and analytical skills.
- Expert with QuickBooks Accounting Online and Microsoft Suite.
- Proficient with computers, technology savvy.
- Performs and demands excellence in quality of work.
- Service and teamwork focused, driven to improve efficiencies.
- Flexible and able to multitask and complete tasks with mínimal supervision.

**Minimum Qualifications and Educational Requirements**:
1. Bachelor’s Degree.

2. CPA Qualification.

3. Min 5 years bookkeeping experience.

4. Min 2 years office admin experience.

**Strong knowledge of the following Software/Technology**:

- QuickBooks Online.
- Microsoft Office Excel and Word.

**Benefits**:

- Employee assistance program
- Paid time off

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Delta, BC: reliably commute or plan to relocate before starting work (r

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