Administrative Assistant, Director of Water

3 months ago

Halton, Canada Halton Region Full time

**Administrative Assistant, Director of Water & Wastewater Treatment**:
At Halton Region, we treat everyone with respect, honesty, fairness and trust. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. Halton Region is committed to providing accommodation to individuals with disabilities throughout the recruitment process.

**As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements including flexibility and better work-life balance for our employees. This position is eligible for our Hybrid Work Program.**

**Posting ID**: 3528
**Department**: Public Works
**Division**: Water & Wastewater Treatment
**Pay Range**: $55,206-$73,615

**Job Type**: Permanent
**Hours of Work**: 35 hours per week
**Work Location**: Mid-Halton Wastewater Treatment Plant, 2195 North Service Road West, Oakville
**Employee Group**: OCT
**Posting Date**:October 4, 2024
**Application Deadline**: October 11, 2024

**Job Summary**:
This position provides administrative support to the Director as well as the other areas within the Water & Wastewater Treatment division.

**Duties & Responsibilities**:

- Coordinate the activities for the Director and Divisional Management team including preparation of Committee and Council reports, memoranda, project schedules and special projects as required.
- Assist with the preparation and monitoring of the divisional budget including the processing of invoices for daily expenditures and special projects and reconciles spending as required. Assists with preparing requests for proposals and obtains approvals of purchase orders.
- Respond to questions/concerns related to the division in a professional and timely manner to ensure each issue is dealt with or referred to the appropriate office/field personnel.
- Coordinate and attend divisional working groups, meetings, workshops and special activities to ensure required attendees are present and minutes are taken and distributed in an accurate and timely manner.
- Tracks and reports on strategic initiatives, including assistance with preparing presentations.
- Provide administrative support and back-up to the other divisions within Public Works including the office of the Commissioner as required.
- Ensure the efficient operation of the Director’s calendar by organizing and scheduling appointments.
- Ensure the efficient operation of the division by maintaining annual vacation planners, booking conferences and conventions and accommodations.
- Manage confidential and administrative files for the Director’s office.

**Skills & Qualifications**:
**Essential**
- Post-secondary education in business/office administration program.
- Minimum of five (5) years of progressive administrative experience.
- Experience with document management, managing budgets and expenses and calendar management.
- Knowledge of SAP.
- Experience with managing calendars, scheduling appointments, and preparing correspondence.
- In accordance with requirements in Ontario Regulation 191/11 - Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.
- Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.

Halton Region serves more than 624,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to delivering high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service focused and award winning employer with a diverse and inclusive work environment.

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