Financial Coordinator

3 weeks ago

Vancouver, Canada Alma Mater Society of UBC Vancouver Full time

The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC.

**Position title**: Financial Coordinator
**Reports to**: Associate Vice President, Finance
**Employee status**: Hourly Exempt, Appointed
**Length of term**: May 1, 2024 - April 30, 2025
**Hours per week**: 15
**Compensation**: $18.00 per hour

Position Purpose

The Financial Coordinator works to implement administrative system changes that improve service to student subsidiary organizations (clubs, constituencies, and resource groups) and internal staff.

**Responsibilities**:

- Directly report to the Associate Vice President, Finance
- Prepare project plans, monitor scope and schedule to ensure successful project delivery
- Manage the AMS’s event ticketing and e-commerce platforms
- Troubleshoot financial questions brought upon by club and constituency treasurers
- Work with software solutions provider to implement expense management solutions
- Review and approve credit cards transactions for clubs and constituencies
- Work with the Administration Office to follow up on credit card transactions with cardholders
- Coordinate with payment solutions provider to develop and execute e-commerce solution for use by subsidiaries
- Coordinate with software solutions provider to introduce and train subsidiary treasurers on new financial reporting system
- Establish and complete a sustainable mechanism for an internal audit process of the Society’s fixed assets, including subsidiary organizations
- Coordinate the Clubs, Constituencies, and Resource Groups budget submission process; review the budgets on behalf of Vice President, Finance
- Troubleshoot financial issues brought by clubs or constituency treasurers
- Assist clubs and constituencies in the preparation of their budgets
- Conduct orientation and authorization of all treasurers through the AMS Treasurers Canvas Course
- Update the Treasurer’s Handbook and the AMS Treasurers Canvas Course
- Assist the office of the Vice President, Finance with implementation of new systems
- Communicate with the clubs and constituencies with regards to financial matters
- Other duties as required

Qualifications and Experience
- Must be a currently registered student at UBC Vancouver or one of its affiliated colleges
- Must have previous experience in a financial role within an AMS club, constituencies, or any other subsidiary
- Strong interpersonal and communication skills
- Proven ability in fast-paced financial offices
- Strong organizational skills and detail orientated
- Comfort in working in a technical environment
- Experienced with large scale project management
- Ability to work independently, under pressure and meeting deadlines
- Working knowledge of Microsoft Continia Expense Management, Dynamics GP, 365 Business Central
- Advanced knowledge of AMS fiscal procedures and policies is an asset
- Advanced knowledge of Microsoft Office

**To Apply**:
Please submit a resume and cover letter.

**Application deadline**: 11:59pm Sunday, April 14.

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