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Academic Coordinator

3 months ago

North York, Canada CRESCENT SCHOOL Full time

**Crescent School**

Crescent School has been a leader in boys' education since 1913. Located on a beautiful, 37-acre campus in mid-Toronto, Crescent School has students in Grades 3 through 12.

Our mission, Men of Character from Boys of Promise, enables each student to reach the full potential of his unique abilities. Character development drives everything we do. We are committed to mentoring and relational learning - which bring out the best in boys - and instilling core values of respect, responsibility, honesty, and compassion. We nurture well-being while cultivating excellence in academics, arts, athletics, business, outreach, and robotics.

Our expertise is supported by exceptional resources, including high-tech learning spaces, modern libraries, a professionally equipped theatre, and superb athletic facilities.

**Academic Coordinator**

Reporting to the Deputy Headmaster/Head of School, the Academic Coordinator provides administrative support to the school. This includes scheduling & coordinating meetings/events, leveraging databases and tools to prepare statistical reports, preparing presentations, managing, and filing OSRs, generating transcripts, and providing quality control regarding school correspondence.

**Examples of Duties and Responsibilities**
- Provide administrative support to the academic team throughout the school, and act as a primary contact for students, teachers, parents connected to the different academic initiatives and programs.
- Provide project support and coordination for key initiatives across the academic calendar including Parent-Teacher-Interviews, report cards, intersession week, etc.
- Maintain a professional and welcoming environment for community, stakeholders and members, while supporting daily school operations.
- Provides administrative support for the Executive team and department, by managing calendars, booking meetings with students, families, and university representatives.
- Coordinates the Ontario Student Records (OSRs) and student transcripts, addresses ad hoc requests for materials such as transcripts, graduation verification, and IEP documents, and ensures files are stored according to Ministry guidelines.
- Gathers statistical data on behalf of the academic leadership team and programs providing initial analysis and themes.
- Assists and supports Crescent communities including Belonging (DEIB) at Crescent initiatives.
- Coordinates official visits from external organizations like the Ministry of Education or CAIS
- Provides support for student teacher placements and liaises with OISE.
- Provides administrative support for the Summer Academic Program
- Extracts information from databases and manipulates reports in Excel.
- Assists with Prize Day and Graduation activities.
- Coordinates and provides coverage for testing as needed.
- Assists with the annual calendar planning and attends weekly calendar meetings to review upcoming events and logistics, ensure events are reflected accurately, and address any conflicts.
- Completes other duties as required.

**Job Specific Competencies**
- Strong verbal and written communication skills
- Has experience in a service-oriented work environment with a diverse group of stakeholders.
- Flexibility to support changing school priorities.
- Displays superior attention to detail.
- Has the ability to manage multiple projects and deadlines and adjust priorities accordingly.
- Demonstrates good problem-solving skills with a focus on creative resolution and continuous improvement.
- Displays a high degree of confidentiality when handling sensitive information.

**Knowledge, Education, Experience**
- Postsecondary education
- 2+ years of experience in a similar role, in a school setting preferred.

**Working Conditions**
- This is a 12-month position
- Occasional early mornings, evenings, and weekends may be required

For more information about Crescent School and employment opportunities please visit our website at

Work Location: In person

Application deadline: 2024-03-29