Event Coordinator

3 weeks ago

Surrey, Canada Sheraton Vancouver Guildford Hotel Full time

The Sheraton Vancouver Guildford Hotel is one of Surrey's premier hotels. It is situated on the gateway to Vancouver, overlooking the Coastal Mountain range and the beautiful Fraser Valley. With 279 newly renovated guest rooms, 18 meetings rooms totalling 26,000 square feet, our space offers the utmost flexibility to fit the needs of our guests.

At Sheraton hotels, we create a welcoming place for our community to gather. Sheraton sees the world through the lens of community.

**Together, we are better**. Every one of us is critical to the success of our hotel's larger mission. It is the energy of the collective that fuels us, unites us, and brings us together. We believe in the **Power of We**.

Be inspired by what’s possible and discover your own future. Be challenged, grow and achieve your ambition. At Marriott, be yourself. Begin your purpose, belong to a global community, and become the best version of you. At Marriott..**Be you**.

We are looking to grow our teams with individuals who share our energy and enthusiasm for creating exceptional guest service and would like to join our dynamic world of hospitality.

**POSITION PURPOSE**

As the primary administrative support to the Director of Catering and Event Management, the Event Coordinator assists in the overall efficient operation of the Sales & Convention Services Department resulting in increased revenue generation from both Sales Managers & Event Managers.

**ESSENTIAL FUNCTIONS**

Responsibilities include Administration of all Marriott standard programs for Catering & Convention services and is responsible for all administrative duties related to the day to day operation of the catering/event sales department to include but not limited to:

- Assist in screening and assigning incoming electronic leads (includes but not limited to: MarRFP, MI-LEADS, C-vent, Star-cite, Tourism Vancouver, Tourism Surrey)
- Qualify incoming calls and transfer to appropriate member of the Sales & Event Management Catering Team
- Responsible for one stop selling & servicing of short lead catering only business 3 to 50 people inside of a 30 day window.
- Brand Loyalty program administrator
- Administrate function floor & event related parking exemptions (complimentary & pre-paid parking arrangements)
- Weekly New Week distribution (EOs, floor plans, allergy forms and event summary to the floor)
- Daily distribution to include but may not be limited to change orders, allergy forms, floor plans, daily function reports
- Attend scheduled operational EO check meeting and act as liaison
- Assist Event Managers as requested with contracts and other administrative needs related to the success of conference planning for guests which may include following up with clients on outstanding rooming lists, final guarantees and event details
- Maintenance of all office files (Group & Catering included)
- Sales & Catering PMS key operator - maintain data base and menu input and update (data entry)
- Update and maintenance of the on-line Menu database
- Responsible for the production of the final layout for all printed catering menus, wine lists and other collateral produced for clients generated from the catering sales office
- Responsible for blocking space and servicing all in-house meetings; Tour breakfast & SMERFE groups requiring storage space and breakfast rooms
- Tour Forecast weekly update and distribution; assist in creating Group Tour Resumes
- Reach out to sports teams who do not currently have any organized catered food & beverage services and solicit them to book team meals
- Work closely with the Marketing Coordinator to support all additional outside Sales Activities and entertaining such as client loyalty receptions, sales trips & blitzes.

Act as a liaison between the Event managers and client in the pre-sell process allowing the sales managers more time for solicitation and off property sales calls. Providing assistance and generating supporting documents to include but not limited to;
- Assist with account maintenance by producing welcome cards & amenities
- Responsible for updating all sales & catering merge documents in the property Sales PMS
- Assist in information gathering and supporting documents for annual Sales budget & marketing plan
- Attend weekly sales meetings

**SUPPORTIVE FUNCTIONS**

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel.
- Assist Director of Catering and Event Management and/or Director of Sales & Marketing in growing revenues.
- Assist Sales & Catering team in sales & marketing activities.
- Professionally represent the hotel at client based/ industry/community functions to support the sales effort
- Participate as team player with all departments.
- Assist with reports and/or competition data col

  • Event Coordinator

    1 month ago

    Surrey, Canada Isha Events & Co. Full time

    Job Overview: We are seeking a highly organized and detail-oriented Event Coordinator to join our team. As an Event Coordinator, you will be responsible for planning, organizing, and executing various events. This role requires excellent time management skills, strong customer service abilities, and the ability to negotiate and communicate effectively. If...

  • Event Coordinator

    1 month ago

    Surrey, Canada Big Phat Indian Weddings Full time

    **About us** We are professional, customer-centric, and fast-paced. Our work environment includes: - Growth opportunities - International workforce - Company perks - On-the-job training - Flexible working hours We are looking for an experienced Event Coordinator to organize all aspects of an event, from the initial planning to booking last minute...

  • Events Coordinator

    1 month ago

    Surrey, Canada Southridge School Full time

    Southridge is a co-ed, K - 12 independent day school located in South Surrey, BC. The school is home to 680 students and 130 faculty and staff. We have a tradition of developing well-rounded students with a balance of knowledge and goodness, inspiring students to go out into the world and make a difference. Southridge is affectionately described as ‘a...

  • Events Coordinator

    1 month ago

    Surrey, Canada Southridge School Full time

    Southridge is a co-ed, K - 12 independent day school located in South Surrey, BC. The school is home to 680 students and 130 faculty and staff. We have a tradition of developing well rounded students with a balance of knowledge and goodness, inspiring students to go out into the world and make a difference. Southridge is affectionately described as ‘a...

  • Events Coordinator

    1 month ago

    Surrey, Canada Southridge School Full time

    Southridge is an independent day school located in South Surrey, BC. The school is home to 680 students enrolled in Kindergarten through Grade 12. Our mission is to develop well-rounded students with the love of learning, integrity, character and confidence to realize their full potential and make a difference in the world. Southridge is affectionately...

  • Events Coordinator

    1 month ago

    Surrey, Canada Southridge School Full time

    Southridge is an independent day school located in South Surrey, BC. The school is home to 680 students enrolled in Kindergarten through Grade 12. Our mission is to develop well-rounded students with the love of learning, integrity, character and confidence to realize their full potential and make a difference in the world. Southridge is affectionately...

  • Golf Events Coordinator

    1 month ago

    Surrey, Canada Hazelmere Golf Course Full time

    Hazelmere Golf and Tennis club requires a Golf Events Coordinator. This key person will plan and execute golf tournaments ensuring a high level of satisfaction with any event hosted at the facility. **Job Summary** The golf events coordinator works with new and returning clients to plan and execute any golf event on the property. This includes coordinating...

  • Marketing & Events Coordinator

    1 week ago

    Surrey, Canada Absolute Results Productions Ltd Full time

    **Surrey/Langley (hybrid setup, 3 days in-office per week)** **WE NEED** Absolute Results is looking for an energetic Marketing & Events Coordinator to join this growing team in Surrey, BC. The Marketing and Events Coordinator is a commercial people person with an interest in community and event management. If you are passionate about cars and have strong...

  • Events & Communications Coordinator

    1 month ago

    Surrey, Canada Kwantlen Polytechnic University Full time

    Kwantlen Polytechnic University KPU offers all learners opportunities to achieve success in a diverse range of programs that blend theory and practice, critical understanding, and social and ethical awareness necessary for good citizenship and rewarding careers.  KPU strives to implement initiatives that will attract, support, engage, and retain KPU’s...

  • Coordinator, Communications

    4 days ago

    Surrey, Canada Kwantlen Polytechnic University Full time

    Employee Group: **Support Staff (BCGEU)** - Hours of Work (BCGEU): **8:30 AM - 4:30 PM** - # of openings: **1** - Hours Per Week (BCGEU): **35** - Pay Level: **11 - BCGEU Pay Grid** - Days of Work (BCGEU): **Monday, Tuesday, Wednesday, Thursday, Friday** - Employment Type: **Permanent Full Time** - Internal Closing Date: **February 12, 2023** - Travel...

  • Event Coordinator

    1 month ago

    Surrey, Canada Prestige Full time

    We are a property management company with a large portfolio of properties. We have been approached by many clients that are interested in booking events with us. We saw this as a unique opportunity and are currently seeking: 1. Someone that can help coordinate various events from clients 2. Create a social media presence 3. Handle all communication with...

  • Event Coordinator

    1 month ago

    Surrey, Canada Lava Events Inc. Full time

    Education: No degree, certificate or diploma - Experience: 1 year to less than 2 years **Tasks**: - Promote conference and meeting services or special events - Develop marketing and communication plans - Recruit, hire and supervise staff and/or volunteers - Prepare, present and manage budgets - Determine requirements for hospitality services, signage,...

  • Events and Tasting Bar Coordinator

    1 month ago

    Surrey, Canada Everything Wine Full time

    We're currently searching for a friendly, outgoing and engaging Events & Tasting Bar Coordinator. When you apply, please tell us why you think you'd be a fit for our team! Must be 19 years of age or older. Some evening and weekend work is required. Must be able to lift 30lbs. **Location with positions available**: - **Surrey** Part-time or...

  • Event Coordinator

    1 week ago

    Surrey, Canada Sri Sai Enterprises Inc Full time

    Work Term: Permanent - Work Language: English - Hours: 35 to 40 hours per week - Education: Bachelor's degree - Experience: 5 years or more - or equivalent experience **Tasks**: - Promote conference and meeting services or special events - Inspect and select sites - Develop marketing and communication plans - Develop media strategies and public relations...

  • Event Coordinator

    1 month ago

    Surrey, Canada Purple Fox Events LTD. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years **Tasks**: - Develop risk management plans - Promote conference and meeting services or special events - Inspect and select sites - Develop marketing and communication plans - Develop media strategies and...

  • Sports Event Administrator

    1 month ago

    Surrey, Canada Canadian Amateur Sport Society Full time

    **Key Responsibilities**: - **Event Planning and Coordination**: - Collaborate with our team to plan, organize, and execute sports events, including but not limited to tournaments, championships, and promotional activities. - Coordinate logistics, such as venue design, scheduling, participant registration, and equipment planning. - **Participant...

  • Event Staff

    1 month ago

    Surrey, Canada Darshan Builders Full time

    We are seeking 2 enthusiastic individuals to join our team as Event Staff. As an Event Staff member, you will play a crucial role in ensuring the success of our event and providing exceptional customer service to attendees. This is a great opportunity for individuals who enjoy working in a fast-paced and dynamic environment. **Duties**: - Provide excellent...

  • Event Sales Coordinator

    7 days ago

    Surrey, BC, Canada Burhillgolfandleisure Full time

    Sales & Events Executive (Maternity Cover) - Burhill Golf Club - Walton-on-Thames, Surrey Salary £27,500 per annum (OTE of £35,000 per annum) Sales & Events Executive (Maternity Cover) - Burhill Golf Club - Walton-on-Thames, Surrey Job Type:  Full Time - Maternity Cover (1st July 2024 - 30th September 2025) Rota basis. Flex needed for weekend and...

  • Corporate Event Planner

    1 month ago

    Surrey, Canada Strategic HR Services Inc. Full time

    Are you a master multitasker with a passion for organizing and creating unforgettable experiences? Our client is seeking a dynamic Administrator/Event Planner to join our team and help deliver exceptional events while managing administrative tasks seamlessly. **Responsibilities**: - Plan, coordinate, and execute a wide range of events, including corporate...

  • Manager, Game Presentation

    1 month ago

    Surrey, Canada BC Lions Full time

    **BC LIONS FOOTBALL CLUB**: **Manager, Game Presentation & Events (**Full Time)** **Marketing Department** **Key Responsibilities & Essential Functions**: - Responsible for all aspects of “Game Day” presentation and fan interaction inside and outside the stadium. - Creates first-class entertainment features to ensure Lions fulfillment and fan...