Receptionist and Service Support, Phsa Corporate

2 weeks ago

Vancouver, Canada PHSA Full time

**Receptionist and Service Support,**

**PHSA Corporate,**

**Vancouver BC**

**As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.**

**Job Summary**

Reporting to the Manager, Multi-Site Building Operations, the Receptionist is the first point of contact for the general public, government representatives from the Ministry of Health and senior staff from other health care organizations. The Receptionist will support a variety of functions dealing with very sensitive and confidential material that often has an impact on the organization. As this position is the first line contact for incoming calls and visitors to the corporate office, strong communication and interpersonal skills are required.

**What you'll do**
- Perform reception duties for the PHSA corporate / CEO office, including receiving and directing visitors, respond to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues.
- Process employee access ID and temporary passes for the 1333 West Broadway location, ensuring appropriate process are followed.
- Create and access spreadsheets, inputs information utilized for the creation of mailing and contact lists; accurately creates and maintains the 1333 West Broadway distribution lists and updates the SharePoint site as needed.
- Order supplies for the corporate office by using on-line ordering and completing purchase requisition and forwarding to Logistics for processing.
- When requested, assist the Board Liaison with the creation of Board material, Board correspondence and Board meeting schedules. Track any relevant Board meeting expenses, coordinate logistics for designated personnel attendance at meetings, and makes any necessary travel and accommodation arrangements as required.
- Monitor/maintain the office equipment and arrange for service calls and/or repairs to be performed as directed.
- Maintain a coordinated and up-to-date calendar for designated meeting rooms by determining urgency and nature of requests, scheduling and making necessary arrangements for equipment, catering and supplies as required, and resolving time conflicts.
- Assist in budget management by monitoring invoices and expenditures, ensuring invoices are authorized to predetermined amounts, and analyzing and reporting variances for the Operations Manager
- Complete and submit a variety of eForms for designated Leaders; and liaises with Finance, Payroll and Human Resources as necessary.

**What you bring**

Education, Training and Experience
- A level of education, training, and experience equivalent to Grade 12 plus completion of relevant business or secretarial courses and three (3) years of recent, related experience.

Skills and Knowledge
- Demonstrated ability to deal with multiple tasks and deliver required results on deadline without close or constant supervision.
- Demonstrated ability to exercise judgment independently.
- Demonstrated ability to communicate, both verbal and written, in an effective professional manner with all levels of staff. Demonstrated ability to work with confidential and sensitive issues.
- Strong attention to detail.
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).

**What we bring**
- Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth and development.
- Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
- Perks include access to fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

**Job Type**: Regular Full-Time

**Location**:1333 West Broadway, Vancouver BC V6H 1G9

**Hours of Work**: 0800-1600

**Requisition** #147835

**What we do**

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