District Student Events Coordinator

4 weeks ago

Vancouver, Canada School District #39 (Vancouver) Full time

Work in BC’s most culturally diverse and urban school district, Vancouver School District No. 39. Set in one of the world’s most livable cities, Vancouver is a community-minded district seeking talented educators, progressive leaders, and skilled support staff to enrich the learning experience of Vancouver’s 50,000 students.

District Student Events Coordinator - Athletics

(Technical & Resource Support D)

**Department**: Superintendent's Office

**Location**: 1580 West Broadway

**Position Type**: Permanent

**Hours of Work**: 7 hours/day, Mon-Fri

**Salary**: $35.85/hour

+ extensive benefits & municipal pension plan

The Vancouver Secondary School Athletic Association (VSSAA) and the Vancouver Elementary Physical Activity Association (VEPAA) represents the Secondary and Elementary schools in Vancouver. These associations offer students inter-school competition in a diverse range of sports for student-athletes in grades four through twelve. The VSSAA is part of the Vancouver Sea to Sky zone which makes up one of nine regional zones in the BC School Sports (BCSS) provincial governance model. The VSSAA currently includes 18 secondary schools and places a high value on student-athlete development, fair play, safety for athletes and coaches, and healthy competition.

**In this role, you will**:
Work in collaboration with school personnel/community partners to plan, organize and manage various athletic events

Provide administrative and organizational direction and support for district committees, teachers and administrators with event planning, budget planning, and the establishment of record keeping procedures

Develop procedures manuals for the organization of events

Represent the Board on a variety of committees to foster collaboration between the district and various sport/athletic groups to generate opportunities for VSB schools

Participate and provide recommendation in the decision-making process involved in the design and delivery of student events and programs in conjunction with district administrators, teachers, volunteers, and event/program organizers

Prepare, generate, and present reports on district athletic activities as required

Provide coaching and support to volunteers and staff members as needed

Supervise volunteers/students in various athletic events

Prepare a variety of charts, records and reports and conduct basic research on relevant topics

Liaise and communicate in person, over the telephone, and through written correspondence, with necessary schools, volunteers, event contacts, media, related organizations, and vendors

Arrange appropriate facility bookings, equipment, invitations, supplies, printing, photography, public relations services and other such matters as required by the varying nature of events

Develop, implement, and maintain proper record systems for student events in order to record and control expenses in accordance with budgets and other requirements

Answer event inquiries from schools, teachers, administrators, and the community

Provide technical and resource support to the District, Division and to schools

Perform clerical duties when required

Perform other duties within the band as assigned

**Qualifications**:
Completion of grade 12 plus a degree in Human Kinetics or Business Administration

5 years of experience in coordinating various athletic events

Volunteer management training and/or experience required

**Excellent skills in the following**: office administration, time management, organization, attention to detail, customer service, interpersonal skills, communication, workshop facilitation and coaching/mentorship required

Ability to establish and maintain effective working relationships with school staff, students, various stakeholders, volunteers and community partners. Ability to work independently as well as part of a multi-disciplinary team

Experience working in a community agency environment and knowledge of educational settings in BC would be an asset

Valid Canadian Interscholastic Athletic Administrators Association (CIAAA) certificate an asset

Must be able to pass the written assessment

Must have a valid driver’s license, access to a vehicle and be willing to travel throughout the district

Cover letter

Resume

The District welcomes qualified applicants who value equity and diversity as essential to excellence. The distinct makeup of the VSB community strives to support the inclusion of all voices. You may wish to share some lived experiences that demonstrate your connections to our diverse student community.
- _____________________________________________

MAKE A FUTURE APPLICATION PROCESS

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