Office & Data Administrator

1 month ago

Edmonton, Canada Covenant Foundation Full time

Covenant Foundation proudly supports Covenant Health, Covenant Care and Covenant Living and their 155-year legacy of healing the body, enriching the mind and nurturing the soul.

Our foundation partners with the community to help create vibrant communities of health and healing for Albertans from all backgrounds, faiths and circumstances, through every stage of life. With the support of donors, we help transform health care for priorities such as Seniors’ Health, Mental Health, Rural Health, Palliative Care, and Women and Children’s Health. The funds we raise support specialized programs, equipment and training, and enhanced care spaces for 22 Covenant hospitals and continuing care sites across Alberta.

**Covenant Foundation is seeking a** **Data & Office Administrator to join its growing team.**

Collaboration is a vital part of this role. As an enthusiastic team player, you will work alongside leaders and with the foundation’s teams to ensure efficient and effective office operations.

**As our Data and Office Administrator, your primary responsibilities will include**:

- Effectively managing the day-to-day operations of the foundation office including opening and closing of the office; directing phone, in-person and electronic enquiries; and maintenance of supplies and office equipment.
- Maintaining internal staff documents and calendars, and organizing meetings and functions.
- Liaising with building management regarding lighting, temperature, damage and other related matters.
- Administratively supporting human resources (HR) activities such as recruitment and onboarding processes; coordinating information technology (IT) requirements.
- Coordinating applicable HR activities for the foundation team.
- Liaising with internal IT support teams to ensure continuous delivery of quality service to meet the business needs of the foundation.
- Facilitating the acceptance of charitable donations and preparation of bank deposits.
- Working with foundation teams to accurately code activity including incoming revenue and expenses.
- Entering charitable donations into the donor database in alignment with foundation data policies and procedures.
- Completing other duties as required.
- Diploma or certificate in Office Administration, or equivalent work experience in lieu of education.
- Three to five years’ experience in a similar role, preferably within the non-profit sector.
- Proficiency in Microsoft Applications (MS Word, Excel, Outlook, PowerPoint).
- Strong internet search skills.
- Excellent written and verbal communication skills.
- A proven track record of success in meeting coordination.
- Exceptional interpersonal skills that demonstrate poise, tact and good judgment.
- Self-directed, with excellent organizational, problem-solving and time-management skills.
- Strong understanding of protocol, discretion and professionalism.
- A history of being a positive and dynamic team player.

**Why Covenant Foundation?**

We believe in supporting our employees holistically by providing:

- Competitive pay: $45,998 -$70,305 per annum based on a 35-hour work week
- Comprehensive benefit package
- Pension plan
- Flex-spending account

**To Apply**

**Commitment to Diversity, Equity, Inclusion and Accessibility**

**Job Types**: Full-time, Permanent

Pay: $45,998.00-$70,305.00 per year

**Benefits**:

- Company pension
- Dental care
- Extended health care
- On-site gym
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Edmonton, AB

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