School Administrative Assistant

2 weeks ago

Vancouver, Canada Claren Academy Full time

**School Administrative Assistant**

Claren Academy, a small, progressive independent school located in Yaletown, Vancouver, is seeking a flexible individual who is comfortable working with children and performing school related administrative tasks. This posting is full-time with a total of 40 hours per week. This job is best suited for a person who is willing to take on new responsibilities as needed, enjoys working in a child-centred environment, is flexible, organized and enjoys working as part of a school team. As a small independent school that operates in a non-unionized environment, our staff works closely together as a team, often jumping in and assisting others when needed. This job is available for the upcoming 2023-2024 school year and the first official day of work would be August 21, 2023.

**Weekly Schedule**:

- Monday to Friday 8:00am to 3:30pm and some after school supervision until 5:00 (days TBD)

**Job Duties**:
**Child Supervisor**
- Supervise students during morning and afternoon recess and lunch times (indoors and outdoors daily regardless of weather)
- Under the direction of a teacher or principal work with small groups of students or assist students that need extra support (mínimal)
- Assist students engaging in appropriate play activities at recess times and potentially help students solve problems in appropriate and peaceful ways
- Assist in organizing and supervising students at the end of day pick up with parents or escorting students to after school programs

**Administrative Assistant**:

- Communicating daily with parents in a professional, organized, and timely manner to organize morning and afternoon pick ups and drop offs, absences, and after school programming
- Assist teachers in administrative tasks such as photocopying, organizing materials, creating manipulatives, etc.
- Coordinate biannual ordering of school uniforms for families including ordering deadlines, creating invoices and documenting payments
- Coordinating Roundhouse after school care and other after school programs that may arise throughout the year
- Use of MyEd BC, a student data management system that involves daily input of student attendance, annual mandatory funding reports, end of year student grades, registration and withdrawals, and the start of year setup
- Assist with the sourcing of school materials and vendors as needed
- Maintain an inventory and restocking of stationary, and art and cleaning supplies
- Clean and organize common work areas such as kitchen, staff room, meeting areas, etc.
- Filing teacher resources and office paperwork as needed
- Assist in organizing events at the school (ie spring concert)
- Communicating with school vendors for bookings and/or ordering supplies
- Assist in maintaining and organizing the classroom and main libraries
- Assist with updating after school dismissal schedules and extracurricular registration
- Coordinating school wide hot lunch program
- Other assigned administrative duties as they arise

**Required Qualifications**:

- Strong English communication skills
- Excellent conflict resolution skills
- Healthy physical fitness and ability to walk to and from parks
- Willingness to perform a Criminal Record Review

**Desired Qualifications and Aptitudes**:

- ECE certification
- First Aid Training
- Experience with MyEd BC
- Experience working with elementary aged children
- Willingness to jump in and help out when needed
- Flexibility and willingness to learn new skills
- Ability to collaborate and communicate effectively with a team of staff assistants and teachers
- Ability to prioritize shifting tasks during a dynamic school day
- Comfortable being the first point of contact for current and prospective families at our school

**Salary**: $50,000.00-$55,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Vancouver, BC V6B 1J4: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

Application deadline: 2023-05-15
Expected start date: 2023-08-21

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