Igp Administration Assistant

2 weeks ago

Vancouver, Canada University of British Columbia Full time

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Administrative Support 3 (Gr6)

Job Title

IGP Administration Assistant

Department

Dental Clinic | Faculty of Dentistry

Compensation Range

$3,881.00 - $4,082.00 CAD Monthly

Posting End Date

February 17, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

To provide administrative support and scheduling coordination for the IGP module. The incumbent will provide support in administrative areas with an emphasis on daily clinic scheduling support.

Organizational Status

Receives work assignments from the IGP Module Coordinators as well as the Clinic Administrative & HR Manager. The incumbent will build strong and productive relationships with the Clinical Faculty members.

Work Performed
- Identifying daily clinic instructor shortages (due to absences) and identify replacements.
- Confirming the finalized schedules, prior to the start of clinic.
- Updating AXIUM and the OSCAR database to reflect instructor absences.
- Running reports and compiling statistics from the Axium patient management system.
- Processing complex clinical instructor payment calculation reports.
- Updating the IGP Wiki with F&Q of the week.
- Updating the scheduling spreadsheets.
- Liaising with the Module Coordinators to arrange the cohorts.
- Scheduling meetings with discipline coordinators.
- Assisting with question banking for the DENT 430 and DENT 440 OSCE courses by editing and uploading to the IGP Instructors Connect Site.
- Confirm lecturers and clinical instructors for IGP orientation sessions.
- Providing timely information to the Program Assistants to update the Curriculum Database.
- Running report of the online Instructor course and follow up with instructors who have not completed the course.
- Composing a variety of correspondence, documents and spreadsheets.
- Attending various meetings and composing and distributing minutes.
- Assists with ordering catering for meetings.
- Provide backup to other CUPE staff.
- Performs other related duties as required.

Consequence of Error/Judgement

The incumbent must be able to work independently and within a team and exercise considerable judgment, tact and discretion. Ability to communicate effectively and to be highly responsive and flexible. Errors in performance of the above-related duties could have a significant impact on the effectiveness, image, and reputation of the Faculty of Dentistry.

Supervision Received

This individual will be expected to work independently in accordance with established objectives; and exercise initiative and judgment in performing all work related functions.

Supervision Given

May assist with assigning tasks to student workers.

Minimum Qualifications

High School graduation, plus one year of post-secondary education, plus four years of related experience, or an equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Understanding of scheduling instructors in a teaching clinic would be a strong asset. Experience working in a dental or medical office would be preferred. Ability to maintain accuracy and attention to detail.Ability to accurately maintain appointment calendars, and schedule appropriate appointments.Ability to compose correspondence, reports, presentations, and other written materials using clear concise business English.Ability to effectively use standard office software at an intermediate level (Outlook, MS Word, MS Excel). Advanced Excel skills are preferred.Ability to effectively and accurately manage multiple tasks and priorities in a very busy environment.Ability to perform word processing at 50 words per minute.Ability to respond appropriately to inquiries in person, on phone, and in writing, and make appropriate referrals.Ability to communicate effectively verbally and in writing.Ability to work effectively independently and in a team environment.Ability to exercise tact and discretion.Ability to deal with a diversity of people in a calm, courteous, and effective manner.Ability to develop and maintain cooperative and productive working relationships.

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada kipling media Full time

    Company Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada kipling media Full time

    Company Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada kipling media Full time

    Company Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada kipling media Full time

    Company DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada kipling media Full time

    Company DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada kipling media Full time

    Company Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada kipling media Full time

    Company DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada kipling media Full time

    Company Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...

  • Administrative Assistant

    1 day ago

    Vancouver, Canada Kipling Media Full time

    Company DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada kipling media Full time

    Company DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...

  • Administrative Assistant

    3 weeks ago

    Vancouver, Canada kipling media Full time

    Company DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...

  • Administrative Assistant

    1 week ago

    Vancouver, Canada EightSix Network Inc Full time

    Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put into them....

  • Administrative Assistant

    4 weeks ago

    Vancouver, Canada West Coast Women's Show Full time

    **About us** West Coast Women's Show is a small business in Vancouver, BC. We are professional, agile, inclusive, and our goal is to provide a platform that celebrates and empowers women.. Our work environment includes: - Work-from-home days - Growth opportunities **Administrative Assistant** **Job Summary** - **Hours**: 9am to 4pm. - **Days**: Monday...

  • Administrative Assistant

    4 days ago

    Vancouver, Canada University Canada West Full time

    Position Job Title: Administrative Assistant Location: Vancouver Reports To: Manager, Administrative Services Primary Purpose The primary purpose of the Administrative Assistant is to provide quality service to students, staff and visitors through the delivery of receptionist and general admini

  • Administrative Assistant

    6 days ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 3 (Gr6) Job Title Administrative Assistant Department Office Administration | Operations and Administration | UBC Sauder School of Business Compensation Range $4,319.00 - $4,540.00 CAD Monthly Posting End Date July 31, 2023 Note: Applications will be...

  • Administrative Assistant

    2 days ago

    Vancouver, Canada BC Cancer Full time

    **Administrative Assistant** **Job Summary**: In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this...

  • Administrative Assistant

    4 weeks ago

    Vancouver, Canada Fresh Direct Produce Full time

    Do you have what it takes to join a fast-paced sales team? Are you a highly organized, analytical, and detail-oriented individual who loves a challenge? We are looking for a full-time Sales Administrative Assistant to join our team! Reporting to the Sales Manager, the Sales Administrative Assistant will ensure daily administrative responsibilities and...

  • Administrative Assistant

    6 days ago

    Vancouver, Canada Palmer IP Inc. Full time

    **About us** Palmer IP is a company of US and Canadian professionals located in Coal Harbour, providing intellectual property services to an array of university, industry and corporate clients. We are currently seeking an experienced administrative assistant to join our team. Our paraprofessionals are critical to our success. They perform the...

  • Administrative Assistant

    5 days ago

    Vancouver, Canada University Canada West Full time

    **Position Job Title**:Administrative Assistant **Location**:Vancouver **Reports To**:Campus Manager **Hours**:Various Hours **About University Canada West**: University Canada West is an innovative business and technology-oriented, dynamic, and growing institution that was founded in 2005. Based in Downtown Vancouver, the university is defined by its...

  • Administrative Assistant

    6 days ago

    Vancouver, Canada University Canada West Full time

    Position Job Title: Administrative Assistant Location: Vancouver Reports To: Manager, Administrative Services Primary Purpose The primary purpose of the Administrative Assistant is to provide quality service to students, staff and visitors through the delivery of receptionist and general administrative support for the campus. Under the Campus...