Part-time Administrative Coordinator

1 month ago


Ottawa, Canada Wellington West Business Improvement Area Full time

The Wellington West Business Improvement Area is looking for a **highly organized people-person with strong bookkeeping, software, and written communication skills - plus a lot of energy and passion for your local community **to help us keep our small Wellington Street West office organized, friendly, and responsive to our merchants and community members.

So, if you are looking for a fast-paced opportunity and like the idea of meeting and working with hundreds of local businesses and community leaders, this job is for you

**What we’re offering**
- **Part-time position**: 15-22.5 hours per week - times and days negotiable.
- **Salary**: $20-25/hr, depending on experience.
- **Reporting to**: Executive Director.
- **Contract**:3-month contract with the possibility for extension.

**What you will gain experience with**:

- **Office administration**: you’ll help us organize and run our office calendar, event-promotion, file management, member directory, and customer relations systems.
- **Board & Committee relations**: you will be the key liaison for our Board and three committees, scheduling, corresponding, and taking minutes for 3-4 meetings per month.
- **Budget & Finance**: you'll help us track our budget, process invoices, manage contracts and documents, and deal with a range of suppliers from media to creative agencies, charity partners to landscapers.
- **Event coordination**: you'll have fun and work hard helping us juggle lots of small events, receptions, promotions, and consultations, as well as being a key logístical force behind larger events like TASTE of Wellington West.

**Required qualifications and skills**:

- **Education**:a college certificate or university degree
- **Experience**: a strong track record of work, training, and/or volunteering in comparable positions
- **Communications: excellent writing and grammar skills** are absolutely required. Additional design, retail, software, or marketing skills would also be helpful to mention.
- **Comfort with digital platforms**: let us know about any professional experience with social and web platforms.
- **Bookkeeping skills**: we need someone who is proactive and well organized. Spreadsheet software knowledge is a definite plus.
- **Strong community knowledge**: in particular, involvement withHintonburg and Wellington Village merchants, issues, and community partners would be very helpful.
- **Bilingual skills could be helpful** - but note that our office operates in English.

**Ensure: Only PDF files please, which must include your name in the file name (i.e. “Resume.pdf” will be rejected)**

Wellington West BIA is an equal opportunity employer. We welcome applicants of all genders, ethnicities, and social backgrounds. Thank you in advance for your interest, but we will only contact those who will be invited for interviews.

**Job Types**: Part-time, Fixed term contract

**Salary**: $20.00-$25.00 per hour

**Benefits**:

- Casual dress
- Flexible schedule
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Ottawa, ON: reliably commute or plan to relocate before starting work (required)

Work Location: One location



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