Part-time Administrative Assistant
2 weeks ago
Department:
Operations Management (Kerry Surman)
Position Type:
Part-Time Support
Salary Range:
$26.15-$30.30-Hourly
Scheduled Weekly Hours:
24
Anticipated Start Date:
May 23, 2023
Length of Contract:
N/A
Posting Information
Posting Closing Date:
May 9, 2023
Please note: jobs are posted until 12:01 am on the job closing date.
**Job Description**:
Reporting to the OPMG Chair, the incumbent provides administrative support to the Chair, faculty and department staff.
Duties and Responsibilities:
Provides administrative support to the Chair by:
- Organizing and maintaining a variety of files and record keeping systems,
- Providing first point of contact support for the Chair regarding student and staff issues and inquiries, including scheduling of meetings and provision of GeneSIS data
- Entering full-time leave data for the Chair's approval in role of Timekeeper in Workday
- Scheduling meetings for Chair with coordinators, department, Program Councils and Program Advisory Committees
- Taking minutes at Program Council and Program Advisory Committee meetings, incorporating revisions, and distributing to external and internal stakeholders
- Processing departmental invoices in Workday
- Preparing and organizing documentation for faculty and staff hiring processes and performance review process
- Screening, sorting and distributing incoming mail and parcels
Provides administrative support to department faculty by:
- Coordinating the process for text and e-text book orders with faculty and coordinators.
- Following up with the College bookstore to ensure orders are complete and received in a timely manner, and resolving issues with book orders, as required
- Providing information on College Directives and processes such as plagiarism and student misconduct
- Compiling final examination requirements and entering exam loading on GeneSIS
- Ensuring that exam schedules are correct and complete
- Preparing exam invigilation/floaters schedule
Performs a variety of other responsibilities including
- Maintaining photocopying and printer equipment, troubleshooting issues
- Maintaining a sufficient level of classroom and office supplies and ordering supplies, as required.
Performs various other duties, as assigned.
- Coordinating printing requests, and ensuring all requests are received and distributed appropriately
- Coordinating the online grade submission process for the department and troubleshooting issues for faculty
- Organizing office space requirements for full time and part time staff and faculty in conjunction with the School Financial/Business Analyst.
Note: This position requires attendance at Program Advisory Committee meetings approximately 12 times per year. Each meeting concludes at approximately 6:00pm.
Required Qualifications:
- Minimum of a two (2) year diploma in Office Administration or Business;- Minimum of three (3) years of related experience in a responsible administrative support position;- Proficiency in MS Office, Outlook, Word, Excel and Powerpoint;- Proficiency in PeopleSoft, Genesis and Workday is an asset.
Anticipated Weekly Schedule: will be determined upon hire
- This position is paid at Payband E Comparator
- Vacancy is for P19887
- This position is eligible for hybrid work in conjunction with the College's
_Flexible Work Arrangement_.
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