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Administrator/receptionist

3 months ago

Mississauga, Canada Bramgate Automotive Full time

**The Role**
**Are you an experienced Administrator/Receptionist looking to take the next step-up in your career? If so, we have a new challenge for you.**

**ADMINISTRATOR/ADMINISTRATOR**

**Our Company**
Bramgate Automotive Inc. has been in business since 1967 for more than 56 years. We celebrate diversity and we encourage growth within our growing organization. Give us your best and we will give you ours
- **Our vision is to make every customer experience easy, efficient, and enjoyable.**_

We are proud winner of:

- Canadian AutoWorld Employer of Choice (CAWEOC) Award - 2020, 2023
- Canada’s Top 25 Best Dealership to work for by Automotive News -2018-2019.

**The Benefits**
- State-of-the art facility. Air-conditioned spaces
- Outstanding leadership and support
- Professional training and processes
- Large customer base
- Benefit package, life, dental, health, RRSP, pension plan and EAP
- Collegial workplace atmosphere
- Career advancement opportunities

**Key Responsibilities**:
**Duties**:

- Greeter -Service and Sales Support:_
- Greet customers entering the dealership in a prompt, friendly and professional manner. As the first point/or last point of contact onsite, provide a consistent, high standard of customer experience that conforms with Bramgate’s promise.
- Personally, direct customers to the relevant department (i.e., introduce to Parts, Service, Sales, etc.)
- Offer all customers refreshments upon arrival through the Showroom or when circulating customer waiting areas.
- Attend the daily Sales team meetings to be aware of appointments or other events.
- Coordinate between the BDC and Sales team for any e-leads or appointments made.
- Ensure Sales Executive is assigned, prepared, and mirror hang tags are completed and handed off at least 30 minutes prior to appointment times.
- Record traffic of all people walking into the showroom/Sales department per Company procedures.
- Assign new walk-in customers to the next Sales Executive based on the rotation established for each shift by Sales Manager.
- Other duties as required.
- Reception Coverage:_
- Participate and ensure Company safety practices.
- Greet customers and visitors in a professional, friendly, and effective manner, answer queries and provide information.
- Announce visitors according to Company procedures.
- Promptly answer telephone in a warm and inviting manner.
- Operate a multi-line telephone system, transferring calls to appropriate sales representative or department.
- Coordinate and process customer payments, customer accounts, petty cash, and cheque requisitions.
- Prepare the daily bank deposit based on prior day cash receipts.
- Coordinate and processes all necessary documentation and payments for the service department.
- Perform various clerical and administrative duties.
- Distributes mail and coordinates all courier pickups.
- Organize, maintain, and coordinate Company records and files in their proper locations.
- Where necessary, assist in the compilation of data for various reports.
- Maintain the reception area in a tidy and presentable manner.
- Other duties as required.

Sales Administration duties:
Sales Administration:

- Assign stock number to vehicles when Bill of Lading is received, then stock into vehicle inventory system.
- Responsible for post-delivery Fleet processing (including Rentals and FNL), code cheque/EFT for deposit.
- Receive Dealer Trade Requests, prepare invoices and manually enter all vehicle statistics into Reynolds and Reynolds when vehicle is on site.
- Arrange for licensing of all Sales Demo’s, Service Loaners.
- Compile and submit Vehicle Damage Report.
- Sort and distribute mail every morning. Prepare mail for courier pick-up.
- Assist in other accounting functions, payroll, reporting, etc. as required.
- Assist with organizing social and special events, private sales, etc.

**What you bring to the role**

The key skills and qualities of a Greeter/Receptionist/Administrator:

- High school diploma or equivalent.
- Office Administration diploma would be considered an asset.
- 2 plus years of direct work experience as a Receptionist/Customer Service.
- Cashier experiences. Dealership experiences an asset.
- Able to write simple correspondence, including memos, letters, etc.
- Knowledge of vehicles, equipment, and/or services offered.
- Strong knowledge of Microsoft Office products, including Excel and Word.
- Able to maintain filing systems and basic database.
- Superior telephone manners and strong interpersonal skills.
- Team commitment.
- Strong customer service orientation.
- **Full time hours are 8am-4pm - Monday to Friday.**

We thank all applicants. Only those selected will be contacted.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Store discount
- Vision care

Flexible Language Requirement:

- Englis