Advising Assistant

2 weeks ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Student Affairs -> Office of the Registrar and Enrolment Management- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 23 November 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1- Salary Grade- $4,180.00 - $4,309.00- Additional Posting Information:
- N/A- Salary posted will be pro-rated based on FTE- Classification- PB7- Hours of Work- Monday to Friday, 8:30am to 4:30pm- Start Date- 12/1/2023- End Date- 3/29/2024- Employee Group:
- CUPE 951 - Term- # of Hires Needed- 1- Category- Administrative and Support Services- About this OpportunityStudent Affairs is committed to creating a vibrant and engaging learning community to inspire and enrich the lives of our students in support of the University of Victoria’s vision “to be a university of choice for outstanding students, faculty, and staff from BC, Canada, and around the world”. The Student Affairs portfolio includes: Office of the Registrar and Enrolment Management; Wellness, Recreation and Athletics; Campus Engagement; and Student Development and Success.

The Academic Advising Centre helps undergraduate students in the Faculties of Humanities, Science and Social Sciences at the university navigate and ensure that their graduation requirements are complete, whether they are newly admitted, first year or current undergraduates.
- Job SummaryAs a member of the team the Assistants participate in programs, initiatives and events hosted by the Centre, Student Affairs and/or the university that support students in these faculties.
As a result of the nature of the duties and responsibilities of this position, occasional evening and weekend work may be required.
- Job Requirements**Skills**:

- A genuine interest in the student experience;
- Commitment to UVic's strategic goals regarding student recruitment and retention;
- Ability to maintain concentration and accuracy in highly demanding, multi-tasking environment;
- The capacity for processing a high volume of work in a high process environment;
- A dedication to maintaining a high level of accuracy;
- Intermediate skills in use of UVic student information systems or equivalent

Specialized Knowledge/Education:

- the Academic Calendar including familiarity with approximately 189 academic program options available in Humanities, Science and Social Sciences, faculty regulations, policies of the Academic Advising Centre and the University of Victoria, office protocols.
- the BC Freedom of Information and Protection of Privacy Act as it relates to student records

**Experience**:

- Demonstrated experience in the use of Microsoft Office (Word, Excel, PowerPoint) and complex database(s) (e.g. Banner).
- Experience providing customer service.
- Experience working in an administrative or clerical position in a high volume office setting.
- Preference may be given to work experience gained in a post-secondary or comparably large and complex organization.

We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

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