Administrative Advisor
2 weeks ago
**Cowichan Tribes**
**Administrative** **Advisor**:
**Reference No. ADM-ADM-AA-0324**
**PURPOSE**:Reporting to the Deputy Chief Administrative Officer (DCAO), the Administrative Advisor provides a full range of high-level administrative support to the Chief Administrative Officer and Deputy Chief Administrative Officer (DCAO). This is a full time, 35 hour per week permanent position with some local travel required.
**COMPENSATION AND BENEFITS**:Cowichan Tribes offers an excellent benefit and pension plan available after successful completion of the probationary period. The position includes paid training, paid vacation and paid sick leave. Depending on experience, the position starts at $36.83 - $39.08 per hour ($67,036.35 - $71,130.48 annually).
**RESPONSIBILITIES**:
- Prepare documents, such as letters, correspondence, memos, contracts, reports, and proposals for the CAO and DCAO’s review and approval
- Conduct research and create regular reports.
- Update internal databases
- Keep the CAO and DCAO’s calendars updated, including adding events, scheduling, coordinating and rescheduling appointments as needed
- Maintain electronic and paper documents and filing system
- Oversee flow of information and ensure time sensitive matters are brought to the attention of CAO and DCAO
- Track, and distribute a variety of internal paperwork, such as finance and human resources documents, and meeting minutes
- Support the CAO and DCAO in a variety of administrative duties such as copying, filing, and binding
- Relay messages and direction to Directors from the CAO and DCAO
- Act as the point of contact between community and the CAO and DCAO
- Record and transcribe meeting minutes as directed by the CAO and DCAO
- Coordinate meeting details, such as preparing the agenda, confirming member attendance, securing a meeting location, and other relevant details as required
- Coordinate travel and accommodations for off-site meetings and training
- Suggest more efficient ways to run the office and troubleshoot malfunctions
- Review and recommend changes to policies
- Collaborate with the Events Coordinator to oversee community and department event details, such as agenda, participants, location, and other relevant details
- Other related duties as required
**EDUCATION** **AND** **EXPERIENCE**:_(please_** **_attach_** **_all_** **_required_** **_documents)_**
- Certificate in Business Administration or equivalent training or experience is required
- Diploma in Business Administration or equivalent training or experience is considered an asset
- 3 years’ experience in high level Administrative support
- Experience working in a First Nations community is an asset
- Satisfactory Criminal Record Check
- BC Class 5 Driver’s License and Driver’s abstract
- Effective December 1, 2021: full vaccination against COVID-19 is required to be eligible for employment at Cowichan Tribes. Employees must show Proof of Vaccination as a mandatory condition of employment
**KNOWLEDGE, SKILLS, AND ABILITIES**:
- Knowledge of Cowichan Tribes programs
- Solid experience of proper document preparation
- An understanding of the Cowichan Tribes cultural protocols, and cultural, political, business and operating environments is a strong asset
- Extensive knowledge of Microsoft Office programs, online platforms and cloud systems
- Ability to research and compile detailed information
- Strong oral, written, presentation, and interpersonal communications, organizational skills, and problem solving skills
- Experience exercising discretion and confidentiality with sensitive company work
- Time management with the ability to multitask different tasks simultaneously
- Flexible and willing to carry out additional duties during periods of high workload or covering leaves of absence, illness, or emergencies
**Reference #ADM-ADM-AA-0324**
Cowichan Tribes Human Resources Department
Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience : 3 years to less than 5 years
-
Hul'q'umi'num Language and Culture Advisor
Found in: Jobillico Premium CA C2 - 6 days ago
Duncan, Canada ApplytoEducation Full timeApplications are being accepted for the position of:HUL'Q'UMI'NUM' LANGUAGE AND CULTURAL ADVISOR Under the general supervision of the Principal or Delegate, provides a range ofHul’q’umi’num’ Speaking People’s cultural education and Hul’q’umi’num' language learningopportunities to students and adults including teachers, administrators and...
-
Educational Advisor
7 days ago
Duncan, Canada Vancouver Island University Full time**Educational Advisor**: The Cowichan Campus of Vancouver Island University plays a significant role in Duncan, the Cowichan Valley, and neighboring communities by offering a diverse range of practical and innovative educational programs and services tailored to the unique needs of the local community. The campus is dedicated to supporting learners in their...
-
Branch Operational Support Advisor
5 days ago
Duncan, Canada First West Credit Union Full timeWe are currently seeking a Branch Operational Support Advisor to join our team. **Here’s what would be included as a part of your typical day** - **Branch Operations**:Acts as the primary resource for branch/hub staff on issues on retail and business services operational and technical issues; provides advice and support to staff and works to resolve...
-
Educational Advisor, Counsellor
7 days ago
Duncan, Canada Vancouver Island University Full time**Educational Advisor, Counsellor**: The Cowichan Campus of Vancouver Island University plays a significant role in Duncan and the Cowichan Valley by offering a diverse range of practical and innovative educational programs and services tailored to the unique needs of the local community. The campus is dedicated to supporting learners in their transition to...
-
Receptionist
1 week ago
Duncan, Canada MNP Full timeInspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as a Receptionist. This diverse team of professionals directly contributes to the success of the firm by supporting internal and...
-
Service Manager
3 days ago
Duncan, Canada P&R Truck Centre Full timeP&R Truck Centre is the Western Star and Freightliner dealer for southern Vancouver Island, as well as the Mitsubishi Fuso and Doepker Trailer dealer for Vancouver Island, and Trail King Trailer dealer for British Columbia. Celebrating over 44 years in business we pride ourselves on providing exceptional customer service to our customers from Victoria to...
-
Service Manager
3 days ago
Duncan, Canada P&R Truck Centre Full timeP&R Truck Centre is the Western Star and Freightliner dealer for southern Vancouver Island, as well as the Mitsubishi Fuso and Doepker Trailer dealer for Vancouver Island, and Trail King Trailer dealer for British Columbia. Celebrating over 40 years in business we pride ourselves on providing exceptional customer service to our customers from Victoria to...
-
Co-op Student, Assurance
2 days ago
Duncan, Canada MNP Full timeInspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Assurance & Accounting team as a Co-op Student. This diverse team of professionals are dedicated to exceeding clients’ unique needs within a...
-
Financial Client Services Specialist
Found in: Jooble CA O C2 - 2 weeks ago
Duncan, BC, Canada Canadian Imperial Bank of Commerce Full timeFinancial Services Associate page is loaded Financial Services Associate Apply locations Duncan, BC time type Full time posted on Posted 2 Days Ago job requisition id 2408978 We’re building a relationship-oriented bank for the modern world. As a member of the Personal and Business Banking Team, you’ll partner with Financial Advisors to help high...
-
Financial Services Associate
2 weeks ago
Duncan, Canada Canadian Imperial Bank of Commerce Full timeFinancial Services Associate page is loaded Financial Services Associate Apply locations Duncan, BC time type Full time posted on Posted 2 Days Ago job requisition id 2408978 We’re building a relationship-oriented bank for the modern world. We need talented, passionate...
-
Financial Services Associate
2 weeks ago
Duncan, Canada Canadian Imperial Bank of Commerce Full timeFinancial Services Associate page is loaded Financial Services Associate Apply locations Duncan, BC time type Full time posted on Posted 2 Days Ago job requisition id 2408978 We’re building a relationship-oriented bank for the modern world. We need talented, passionate...
-
Financial Services Associate
2 weeks ago
Duncan, Canada Canadian Imperial Bank of Commerce Full timeFinancial Services Associate page is loaded Financial Services Associate Apply locations Duncan, BC time type Full time posted on Posted 2 Days Ago job requisition id 2408978 We’re building a relationship-oriented bank for the modern world. We need talented, passionate...
-
Financial Services Associate
Found in: Jooble CA O C2 - 2 weeks ago
Duncan, BC, Canada Canadian Imperial Bank of Commerce Full timeFinancial Services Associate page is loaded Financial Services Associate Apply locations Duncan, BC time type Full time posted on Posted 2 Days Ago job requisition id 2408978 We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC,...