Administrative and Financial Coordinator, Brant

4 weeks ago

Brantford, Canada Brant Community Foundation Full time

Brant Community Foundation is a public charitable foundation governed by a dedicated Board of Directors. It serves the people of Brantford, Brant County, Six Nations of the Grand River and the Mississaugas of the Credit First Nation, by building permanently endowed charitable funds, making grants, and providing leadership that contributes to the health and vitality of the community.

This role is a unique blended Bookkeeper and Administrative Assistant opportunity to continue developing your accounting and administrative career while experiencing a fulfilling work-life balance with a 32.5 hour work week, 9:00 am to 4:30 am. If you thrive in a small, close-knit team and enjoy working in the not-for-profit sector to positively impact our community, we are interested in hearing from you This is a one year contract role with a possibility for extension or permanent employment, however it is not guaranteed and will be based on future operations/business planning.

**What you will be doing**:
You will be a valuable member of our team, blending your bookkeeper and administrative assistant expertise to support the success of our organization. You will also have the opportunity to collaborate closely with the Executive Director and assist our Foundation Committees as needed.

**Key Responsibilities**:

- Bookkeeper and Financial :_
- Manage day-to-day bookkeeping tasks including accounts payable, accounts receivable, payroll processing, and bank reconciliations.
- Assist the Accountant and the Executive Director with tasks supporting financial reporting and budgeting processes. These include assisting with the preparation of month-end closing requirements and annual audit documentation.
- Calculate and record grant adjudication results and maintain historical analysis of all grants and grantees.
- Utilize online accounting software to maintain accurate and up-to-date financial records.
- Maintain confidentiality and professionalism when handling sensitive information.
- Administrative Assistant support:_
- Reception duties, greeting visitors and acting as a welcoming ambassador for the organization, to a variety of community stakeholders.
- Responsible for the seamless day-to-day administrative activities for the Foundation office, and supporting the Executive Director.
- Assisting the Executive Director with Board, Committee and other Stakeholder communications and meetings as needed.
- Assists in preparing for Foundation events and meetings, including logistics, and in communicating information and documentation as necessary.

**Qualifications**:

- Driver's license and access to a vehicle is required, as there will be some driving (locations in very close proximity to the office) as needed.
- Completion of post-secondary degree or diploma in Finance, Accounting, or Business Administration (or equivalent experience).
- Proficiency in MS Office Suite, intermediate to advanced Excel skills.
- Experience with cloud-based accounting software.
- 1-2 years of bookkeeping and office administration experience, preferably in the non-profit sector.

**Skills/Attributes**:

- Strong administrative and organizational skills.
- Solid understanding of bookkeeping and accounting principles.
- Effectively manage time, demonstrating the ability to prioritize tasks efficiently.
- Excellent communication skills and the ability to foster positive interpersonal relationships.
- A proactive approach to problem-solving with a focus on finding effective solutions.
- Enthusiastically engage in projects, and enjoys collaboration within a team environment.
- High standard of professionalism, accuracy, and confidentiality.
- Ability to work independently and as part of a team.

**Why Join Our Team**:

- Connect with community members and contribute to the success of a non-profit organization making a difference.
- A team-oriented culture with supportive and collaborative colleagues.
- Professional growth and learning opportunities in foundation operations and non-profit accounting.
- We enjoy a supportive working environment where your efforts are appreciated and acknowledged.

**Hours of Work and Remuneration**:

- 1-year full-time contract position at 32.5 hours per week, providing an ideal work-life balance. We are committed to supporting your professional development and growth while in this role.

**Job Type**: Fixed term contract
Contract length: 12 months

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Brantford, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you have experience with day-to-day bookkeeping tasks including accounts payable, accounts receivable and bank reconciliations?
- Will you be available to work in our Brantford office 5 days/week?

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- bookkeeping: 1 year (required)
- office administration:

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