Leasing & Site Administrator

1 week ago

North York, Canada BentallGreenOak Full time

**Leasing and Site Administrator**

**North York, ON**

**Who We Are**: BentallGreenOak is a leading, global real estate investment management advisor and a globally-recognized provider of real estate services. BentallGreenOak serves the interests of more than 750 institutional clients with expertise in the asset management of office, industrial, multi-residential, retail and hospitality property across the globe. BentallGreenOak has offices in 27 cities across thirteen countries with deep, local knowledge, experience, and extensive networks in the regions where we invest in and manage real estate assets on behalf of our clients in primary, secondary and co-investment markets. BentallGreenOak is a part of SLC Management, which is the institutional alternatives and traditional asset management business of Sun Life.

BentallGreenOak promotes a corporate culture that attracts and retains the highest caliber people. We encourage opportunities for growth, development, and promotion by providing our employees with the resources to work effectively and continually strive to perform better. We are committed to a safe and sustainable work environment.

**The Opportunity**: The Leasing & Site Administrator will be responsible for the day-to-day leasing and administration of the property.

**What you will do**:

- Respond to leasing inquiries in order to secure an appointment to view the property
- Professionally and courteously handle all telephone and ‘walk-in’ enquiries from residents
- Assist in the maintenance of the customer database and ensure that all leads traffic and interactions are documented appropriately
- Provide administrative support
- Maintain a comprehensive knowledge of product, including availability of suite types and layouts, common areas and amenities of the building, surrounding neighborhood and value-added services provided
- Carry out other duties and/or procedures related to the marketing, rental and administration of suites as may be assigned from time to time
- Assist in maintaining a high level of client satisfaction and public relations which will include all forms of communications with the residents
- As part of the overall team, maintain goodwill of customer during service period and promote the organization to existing and potential customers
- Maintain excellent tenant relations within the assigned property
- Provide prompt and courteous service to prospective and current residents, focusing on their individual needs and wants;
- Administering move-in deposits and move-out balances
- Assigns resident parking in addition to issuing visitor parking passes and maintaining an up-to-date log
- Administration of sublets, assignments, and termination notices
- Maintain all resident information received in accordance with Privacy rules and regulations
- Maintaining good resident relations, handling and documenting resident complaints and any emergencies in the building which occur during, over and above office hours
- Process changes to residents, co-tenants, occupants, guarantors, PAP conditions and other administrative matters
- Ensure that all deposits are paid and deposited in a timely manner and entered into the relevant accounts on the property management database
- Assist Community with rental arrears; preparing and delivering rental reminders, follow-up phone calls or door knocking.
- Support in conducting move in, move out and suite turnover inspections.
- Support in preparing resident arrival and key package, in addition to ensuring smooth move-in and move-out coordination, booking elevators where applicable.
- Rectify any resident issues that may arise and escalate as required
- Manage purchase orders - create, receive and ensure accuracy
- Maintain an orderly office area
- Other related duties as required, such duties may include lifting.

**Sustainability**:

- Participate in community and charitable events that involve the property, its tenants or employees;
- Assist in the implementation of BentallGreenOak’s sustainability and engagement programs at the property;
- Embrace and pro-actively support BentallGreenOak's culture of environmental sustainability, and corporate and social responsibility.
- Supports team goals, objectives, operations and strategy for properties outlined by management;
- Other duties within the scope, spirit and purpose of the job, as requested by management.

**Who You Are**:

- Education: A College or University education in a business field would be considered an asset.
- Experience: A minimum of two (2) years of relevant work experience in a busy client facing environment is required, preferably retail, hospitality or property management.
- Knowledge of the Residential Tenancies Act and Residential Lease Agreements an asset
- Attention to detail and accuracy, good judgment, communication skills (listening, verbal and written), initiative and creativity, excellent oral and written communication and presentation skills; ability to develop and s

  • Lease Administrator

    2 weeks ago

    York, Canada Megapro X Properties Full time

    **Lease Administrator** **Position Summary** The Lease Administrator is responsible for providing support to the Leasing Department by assisting in achieving departmental and company objectives as well as providing the highest quality service. The Lease Administrator is responsible for accurate and efficient record keeping and ensuring that tenants’ first...

  • Property Leasing and Deals Administrator

    2 months ago

    North York, Canada Del Condominium Rentals Full time

    **Job description - Property Leasing and Deals Administrator** **Are you ready to work in a dynamic, growing environment within a role that is key to a company’s success?** Del Condominium Rentals (DCRI) Toronto's largest rental property management company providing services and expertise to owners / investors of condominium residences as well as their...

  • Leasing & General Administrator

    3 weeks ago

    North York, Canada Briarlane Rental Property Management Inc. Full time

    This position is full-time with an **immediate start date**. **Essential duties for this role include but are not limited to**: Administration including extensive data entry, distributing correspondence to tenants, answering phones, and other office duties as assigned. - Establishing and maintaining a professional working relationship with tenants, vendors,...

  • Leasing Administrator

    3 weeks ago

    North York, Canada City Buick Chevrolet Cadillac GMC Full time

    City Buick Chevrolet Cadillac GMC is looking for a **Leasing Administrator** to join their team in Toronto. The **Leasing Administrator** will report to the General Manager and will assist with preparation of lease contracts, accounts receivables, insurance renewals and other administrative duties. City Buick Chevrolet Cadillac GMC is a proud member of...

  • Site Administrator

    2 months ago

    North York, Canada Greenwin Corp. Full time

    **Summary**:The Site Administrator is primarily responsible for the administration of the assigned property. The Site Administrator is to provide both existing and potentially new residents with an impeccable level of customer service through processes established by Greenwin Corp. **What you'll get to do**: - Provide administrative support to the site...

  • Site Administrator

    2 months ago

    North York, Canada Greenwin Corp. Full time

    **Summary**:The Site Administrator is primarily responsible for the administration of the assigned property. The Site Administrator is to provide both existing and potentially new residents with an impeccable level of customer service through processes established by Greenwin Corp. **Duties & Responsibilities**: - Provide administrative support to the site...

  • Lease Administrator

    2 months ago

    North York, Canada MANAGED SOLUTIONS Full time

    Commercial Lease Administrator **Salary**: $54,499.00-$57,921.00 per year **Benefits**: - Dental care Flexible Language Requirement: - French not required Schedule: - Monday to Friday Ability to commute/relocate: - North York, ON: reliably commute or plan to relocate before starting work (required) **Experience**: - property management: 1 year...

  • Leasing Consultant

    2 weeks ago

    North York, Canada BentallGreenOak Full time

    **Leasing Consultant (Leasing and Site Administrator)** **North York, ON** **Who We Are**: BentallGreenOak is a leading, global real estate investment management advisor and a globally-recognized provider of real estate services. BentallGreenOak serves the interests of more than 750 institutional clients with expertise in the asset management of office,...

  • Leasing Coordinator

    2 months ago

    North York, Canada Del Condominium Rentals (TRIDEL Group) Full time

    Job Posting Onsite Leasing Coordinator **Are you ready to work in a dynamic, growing environment within a role that is key to a** **company’s success?** Del Condominium Rentals (DCRI) is the leading GTA-based property management company providing services and expertise to owners / investors of condominium residences as well as their tenants. At DCRI,...

  • Residential Leasing Manager

    5 days ago

    north york, Canada Clarity Hiring Full time

    Team Lead, Residential Leasing Permanent, full time Location: North York Pay: 75k Main Responsibilities: Training, onboarding & development of all team members (Residential Leasing Specialist and on-site Residential Operation employees). Provide administrative support to the Leasing team. D

  • Residential Leasing Manager

    6 days ago

    North York, Canada Clarity Hiring Full time

    Team Lead, Residential LeasingPermanent, full timeLocation: North YorkPay: 75k Main Responsibilities: Training, onboarding & development of all team members (Residential Leasing Specialist and on-site Residential Operation employees).Provide administrative support to the Leasing team.Delegate in-house leasing with on-site Residential Operations team...

  • Residential Leasing Manager

    6 days ago

    North York, Canada Clarity Hiring Full time

    Team Lead, Residential Leasing Permanent, full time Location: North York Pay: 75k Main Responsibilities: Training, onboarding & development of all team members (Residential Leasing Specialist and on-site Residential Operation employees). Provide administrative support to the Leasing team. Delegate in-house leasing with on-site Residential Operations...

  • Residential Leasing Manager

    7 days ago

    North York, Canada Clarity Hiring Full time

    Team Lead, Residential LeasingPermanent, full timeLocation: North YorkPay: 75k Main Responsibilities: Training, onboarding & development of all team members (Residential Leasing Specialist and on-site Residential Operation employees).Provide administrative support to the Leasing team.Delegate in-house leasing with on-site Residential Operations team...

  • Residential Leasing Manager

    5 days ago

    north york, Canada Clarity Hiring Full time

    Team Lead, Residential LeasingPermanent, full timeLocation: North YorkPay: 75k Main Responsibilities: Training, onboarding & development of all team members (Residential Leasing Specialist and on-site Residential Operation employees).Provide administrative support to the Leasing team.Delegate in-house leasing with on-site Residential Operations team...

  • Residential Leasing Manager

    5 days ago

    North York, Canada Clarity Hiring Full time

    Team Lead, Residential LeasingPermanent, full timeLocation: North YorkPay: 75k Main Responsibilities: Training, onboarding & development of all team members (Residential Leasing Specialist and on-site Residential Operation employees).Provide administrative support to the Leasing team.Delegate in-house leasing with on-site Residential Operations team...

  • Client Care Specialist

    1 week ago

    North York, Canada Somerville National Leasing Full time

    **Experience the Somerville difference for your career!** **Client Care Specialist (Administration) - North York (Hybrid)** **Join our growing, forward-thinking team! For over 60 years, Somerville has been a name that represents integrity and quality in the transportation industry. Our highly trained sales and service teams have earned a credible...

  • Full Time Leasing Administrator, 2+years Exp.

    4 weeks ago

    North York, Canada The DMS Group Full time

    DMS is one of Canada's premiere real estate services companies managing a wide range of property types providing tenants and landlords with superior service and outstanding value. DMS Property is among Canada's top 10 apartment managers currently managing over 11 million square feet*. The DMS Group is currently seeking a **Leasing administrator **to join...

  • Full Time Leasing Administrator, 2+years Exp.

    2 weeks ago

    North York, Canada The DMS Group Full time

    DMS is one of Canada's premiere real estate services companies managing a wide range of property types providing tenants and landlords with superior service and outstanding value. DMS Property is among Canada's top 10 apartment managers currently managing over 11 million square feet*. The DMS Group is currently seeking a **Leasing administrator **to join...

  • Full Time Leasing Administrator, 2+years Exp.

    2 months ago

    North York, Canada The DMS Group Full time

    DMS is one of Canada's premiere real estate services companies managing a wide range of property types providing tenants and landlords with superior service and outstanding value. DMS Property is among Canada's top 10 apartment managers currently managing over 11 million square feet*. The DMS Group is currently seeking a **Leasing administrator **to join...

  • Regional Leasing Coordinator

    2 weeks ago

    North York, Canada Greenwin Corp. Full time

    **Summary**: Supports the Manager, Leasing and Leasing Specialists on the implementation of innovative sales strategies that secure new tenants and satisfy existing resident renewal requirements. The individual in this role will place particular emphasis on achieving vacancy targets by conducting regular training of Leasing Specialists and analysis of...