Administrative Associate

2 weeks ago

Vancouver, Canada Vancouver Aboriginal Child & Family Services Society Full time

**Status: Regular Full-Time, 21 hours/week; Excluded**
**Program: Infrastructure**
**Location: 2020 Yukon Street or 3284 East **Broadway, Vancouver BC**

**Salary**: $31.37 to $35.48/hour

At VACFSS, we ensure that the rights, safety, well-being and spirit of Indigenous children and families are upheld, honored, and protected. We strive to eliminate oppression, discrimination, and marginalization within our community. We acknowledge and honor the inherent wisdom, capacity, and resourcefulness of our community in designing programs and services to care for our own children and families. Accordingly, we are dedicated to planning, developing, and implementing creative and innovative Indigenous programs and services in collaboration with members of our community and other agencies.
- Join an Agency that strives to provide services to strengthen Indigenous families culturally and spiritually
- Receive a competitive hourly rate of $31.37 to $35.48 PLUS a comprehensive benefits package
- Take on a challenging role that provides membership in the Public Service Pension Plan

The Administrative Associate will provide a range of administrative support tasks to the to the two Director of Integrated Practice and Operations. Duties Include: providing administrative support to the Directors and their related work ensuring communication, information, scheduling and deadlines are maintained. The Administrative Associate will have excellent administrative, interpersonal, and project management skills needed to support the Directors with the full range of responsibilities, from organizing all meeting logistics as well as formatting and collating documents. The Administrative Associate must be able to perform duties using tact, discretion, sensitivity and confidentiality, with high attention to detail exhibiting high level of emotional intelligence, patience and integrity.

This position exercises judgement, discretion and initiative in managing the flow of information related to the Directors. The responsibilities include:

- Prioritizes communication and documents for processing and signature, assist in managing incoming requests for the Directors.
- Maintains the calendar for the Directors, manages cross program meetings for Directors.
- Project Management & Reporting.
- Organizes meeting times/committees; agenda preparation, taking minutes and distribution.
- Coordinates all logistics for meetings such as: booking meeting rooms/facilities, setup catering, etc.
- Tracks all action items noted in the minutes are followed through by designated individuals, both committee members, Directors and Managers.
- Maintains, and monitors administrative systems and processes. (e.g., maintaining legal & financial documents, policies, approvals, tracking and updating manuals.)
- Keeps important information and documents organized physically, and electronically.
- Establish, implement and maintains centralized office management and filing system.
- Update calendars and trouble shoot any booking oversites.
- Arranging travel and accommodation for Directors as required.
- Assists in planning and organizing agency events as requested by the Directors such as annual BBQ, winter solstice, administrative day, social work week and cultural committee.
- Managing data ensuring documentation and information is maintained as per legal requirements.

This position requires a high degree of relational engagement and support based on the Indigenous culture core competencies and the values of respect, strength-based practice, humility, integrity, belonging. Communication and administrative support work occurs within a governance context of the organization. The role requires practical and strong knowledge of organizational administrative support processes and procedures to respond to internal and external stakeholders accordingly.

Performs all other duties related to the Administrative Associate functions as assigned by the Directors in carrying out the mission and mandate of the agency.

**INDIGENOUS CORE CULTURAL COMPETENCIES**:

- Relational Engagement
- Leadership
- Collaborative Planning and Decision Making
- Emotional Competency
- Resilience
- Cultural, Spiritual Expression

**QUALIFICATIONS**:

- Minimum two (2) Year Diploma in an administrative program.
- Three to Five years’ experience providing administrative support in a similar environment.

**OTHER REQUIREMENTS**:

- Knowledge of office practices and procedures.
- Knowledge of various filing systems and maintenance.
- Ability to engage with emotionally heightened clients or clients facing stressful situations.
- Proficiency in Microsoft Outlook and Cisco (multi-line).
- Hands-on experience with office equipment (e.g. fax machines and printers).
- This position may involve extended working hours, evenings and some weekends.
- This position requires the incumbent to be available in the office.
- Ability to type 50 wpm.
- Criminal Record Check and a valid BC Driver’s Licence and acces

  • Administrative Assistant

    4 weeks ago

    Vancouver, Canada Raymond James Financial Full time

    **Administrative Assistant - Casual Associate** - 2302324 - At Raymond James, _**_we _**_develop, _**_we _**_collaborate, _**_we _**_decide, _**_we _**_deliver, and _**_we _**_improve together_. Raymond James Ltd. is Canada’s leading independent investment dealers offering high quality investment products and services to Canadians seeking customized...

  • Contract Administration Associate

    7 days ago

    Vancouver, Canada Langara College Full time

    Interested in a career at Langara College?_ Our employees exemplify Langara's values of excellence, collegiality, innovation and integrity. If you think this position fits your qualifications, we encourage you to apply! Langara College is located in Vancouver, B.C.: applicants to postings must be located in BC or willing to move to BC to accept work with...

  • Scotiamcleod Administrative Associate

    2 weeks ago

    Vancouver, Canada Scotiabank Full time

    Requisition ID: 170783 As a cornerstone business within Scotia Wealth Management®, ScotiaMcLeod has earned a reputation for integrity based on service excellence and trusted investment advice. Our advisors and teams pride themselves on exploring innovative approaches to protecting and growing their clients' assets. When you join ScotiaMcLeod, you’ll be...

  • Associate

    1 month ago

    Vancouver, Canada Luft Financial Inc Full time

    **Licensed Associate Job Description** **Hiring company or person** **Name** - Luft Financial_ **Website** **Job details** **Job type** ☒Full time ☐ Part time ☐Contract **Category** Administrators **Job title** **Licensed Associate** **Summary** The Licensed Associate’s primary focus is to assist the team in the day to day administration...

  • Scotiamcleod Administrative Associate

    4 weeks ago

    Vancouver, Canada Scotiabank Full time

    Requisition ID: 179879 As a cornerstone business within Scotia Wealth Management®, ScotiaMcLeod has earned a reputation for integrity based on service excellence and trusted investment advice. Our advisors and teams pride themselves on exploring innovative approaches to protecting and growing their clients' assets. When you join ScotiaMcLeod, you’ll be...

  • Board Administrator

    4 weeks ago

    Vancouver, Canada Trout Lake Community Centre Association Full time

    The Trout Lake Community Centre Association (TLCCA) is looking for a full-time Board administrator to join our incredible team. **Who We Are** TLCCA is the charity that has been working behind the scenes at Trout Lake Community Centre (TLCC) since 1956. Led by an elected, unpaid Board of Directors and creative community volunteers, TLCCA works closely with...

  • Legal Talent Coordinator

    4 weeks ago

    Vancouver, Canada Lawson Lundell Full time

    Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary and Yellowknife. The firm is recognized and respected by its peers in legal and business publications and was recently named one of **BC’s Top Employers for 2023**. Business in Vancouver also recognized Lawson Lundell LLP as the fastest growing...

  • Associate Lawyer

    3 weeks ago

    Vancouver, British Columbia, Canada Leslie J. Mackoff Law Corporation Full time

    Salary:Mackoff Mohamed is a boutique litigation firm. We have a varied practice of general litigation including commercial, products liability, administrative and personal injury law. Founded in 1992, the firm prides itself on a collegial and diverse working environment. We are looking for an associate of 5-7 years of call with experience in general and...

  • Administrator

    4 weeks ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Administration, Level A Job Title Administrator Department Administrative Leadership | Department of Anthropology Compensation Range $5,063.67 - $7,294.50 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of...

  • Sales Associate

    5 days ago

    Vancouver, Canada Scotiabank Full time

    **Requisition ID**: 172132 Dynamic Funds is a wholly owned subsidiary of Scotiabank, headquartered in Toronto. Dynamic Funds was established as a small investment club in Montreal in 1957, where it was a pioneer in providing professional investment advice to retail investors. Since then, we have evolved to become one of Canada's most recognized wealth...

  • Associate - Electrical

    4 weeks ago

    Vancouver, Canada Smith + Andersen Full time

    **The Vancouver office of Smith + Andersen is seeking an Associate for our Electrical team**. You are a natural leader who thinks outside the box. You’re glad to collaborate with your team as you take on challenges and create innovative design solutions. You are eager to establish solid relationships with clients, and use your building services design...

  • Human Resources Associate

    4 weeks ago

    Vancouver, Canada Langara College Full time

    Interested in a career at Langara College?_ Our employees exemplify Langara's values of excellence, collegiality, innovation and integrity. If you think this position fits your qualifications, we encourage you to apply! Langara College is located in Vancouver, B.C.: applicants to postings must be located in BC or willing to move to BC to accept work with...

  • Network Administrator

    2 weeks ago

    Vancouver, Canada CMHA BC Full time

    **ABOUT THE JOB** Canadian Mental Health Association BC Division is looking for a Network Administrator that provides technical knowledge and expertise around cisco switches, Sophos firewalls, Hyper-V virtualization, windows server security, network backups, managing enterprise network, devices and systems, automating systems, maintaining servers, disaster...

  • Associate

    4 weeks ago

    Vancouver, Canada Royal Bank of Canada Full time

    **Come Work with Us!** At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose. Whether you’re helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work...

  • Human Resources Associate

    7 days ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Human Resources, Level A Job Title Human Resources Associate Department Human Resources Academic Team | VP Academic | Central Human Resources Compensation Range $4,688.67 - $6,754.00 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a...

  • Administrative Support

    4 weeks ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 3 (Gr6) Job Title Administrative Support Department Administrative Management | Department of Computer Science | Faculty of Science Compensation Range $3,881.00 - $4,082.00 CAD Monthly Posting End Date March 6, 2023 Note: Applications will be accepted...

  • Associate Director, Athletics

    2 days ago

    Vancouver, Canada The University of British Columbia Full time

    Job SummaryThis fundraiser position is responsible for generating strategic prospect contact at the major gift level. The Associate Director is responsible for managing a defined development program at an average $1.5+ million level, or resource development activity at an average $1+ million annually. Responsible for managing a minimum of 75-150 prospects,...

  • Account Profile Associate

    4 weeks ago

    Vancouver, Canada Raymond James Financial Full time

    **Account Profile Associate** - 2204730 **Job Summary** This role provides support to the branches and is responsible for ensuring the clients’ profile information is accurate and readily available. **Essential Duties and Responsibilities** - Participate in the general administration of New Account openings, Account Updates to client information,...

  • Donor Relations Associate

    4 weeks ago

    Vancouver, Canada Ecojustice Full time

    **At A Glance** - **Location**:O**nsite** - _4 days/week in office 1 day optional work from home_ - **Hours**:35 Weekly - **Salary**:$50,003.91 - **Reports to: Donor Relations Manager** **About Us** At Ecojustice, we build a case for a better earth every day! We fight, and win, for our planet in court. Our Mission is why people join Ecojustice. People who...

  • Temporary Investment Property Administrator

    4 weeks ago

    Vancouver, Canada FirstService Residential Full time

    **About FirstService Residential**: - FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification,...