Scheduling & Payroll Administrator

4 weeks ago


Nanaimo, Canada Eden Gardens Full time

If you are an individual whose own values and philosophy align with the Eden Philosophy of Care - to create a Human Habitat where life is worth living and elders have a say in their day-to-day care, and where relationships are cherished and encouraged - then you will be an amazing contribution as one of Eden Garden’s Care Partners. As guests in our Elders’ home, we always arrive with the utmost resect and care for our Elders and their living space

Eden Gardens encompasses the Eden Philosophy of Care, which extends to staff as well and holds a strong focus on staff safety, health, and wellness. The Scheduling & Payroll Administrator reports to the Payroll Manager and is a partner in the Administration Team. This critical role is very instrumental in keeping staffing at or above quota levels to support optimal care provisions for our elders.

**Key Responsibilities**:

- Ensuring staffing quotas are met in the building every day, for 250+ employees, in accordance with Licensing and Policy
- Determining shift vacancies, sending out shifts for bid, and awarding shifts based upon seniority levels
- Learning shift rotations; ending and assigning rotations
- Investigating employee inquiries as it relates to their schedules and pay, preparing information documents for payroll adjustments
- Becoming very familiar with the Union Collective Agreement articles as they pertain to staffing
- Completing any other assigned administrative functions and duties
- Preparing of full-cycle bi-weekly payroll for hourly and salaried employees in a unionized environment
- Maintaining accurate records of payroll documentation and transactions
- Responding to payroll-related inquiries and resolving concerns in a timely manner
- Processing new employees, terminations, transfers, and status changes in a tight timeline
- Completing accurate Records of Employment

**Key Skills and Competencies that will Help to Elevate your Success**:

- Critical thinking; being able to see the big picture and end result are musts
- Strong organization, prioritization, and meeting tight deadlines
- Problem solving and sound decision making
- Excellent communication skills, both oral and written
- High level of accuracy and attention to detail
- Strong numerical skills
- Confidentiality
- Ability and comfortability to ask for guidance and support when needed
- Flexibility and adaptability in a fast-changing environment
- Awareness of self-care in order to ensure one’s own mental wellness

**Education and Training Employment Requirements**
- Grade 12 diploma
- Experience in either Payroll or Scheduling is an asset
- Fluent in Microsoft Office, Outlook, and Internet access
- Experience working in a Union environment is considered an asset
- Ability to pass a Criminal Record Check at the Federal Level to work with Vulnerable Populations
- Fully Vaccinated for Covid-19

**Important to Know**:

- This position requires the successful applicant to work every Saturday, with the possibility of an extra day each week
- Availability for vacation coverage is an asset but not required

**Job Types**: Part-time, Permanent
Part-time hours: 7.5 - 15 per week

**Salary**: $26.83 per hour

**Benefits**:

- Casual dress
- Discounted or free food
- On-site parking

Flexible Language Requirement:

- French not required

Ability to commute/relocate:

- Nanaimo, BC V9S 3B6: reliably commute or plan to relocate before starting work (required)

Work Location: In person



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