Records Management Specialist

3 months ago

Vancouver, Canada College of Complementary Health Professionals of BC Full time

**Who We Are**

The College of Complementary Health Professionals of BC (CCHPBC, or the College) is located on the traditional, ancestral, and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Nations. The College regulates over 10,000 health professionals across British Columbia., including chiropractors, massage therapists, naturopathic physicians, and traditional Chinese medicine practitioners and acupuncturists.

Formed on June 28, 2024, through the amalgamation of four provincial health profession regulators, the College was established as part of the Ministry of Health’s initiative to modernize the health profession regulatory framework in B.C. Its primary role is to protect public health and safety by licensing and regulating health professionals and the settings in which they practice. This includes ensuring that every health professional within its purview is fully qualified to provide safe and ethical care.

**About This Employment Opportunity**
At the College of Complementary Health Professionals of BC, we believe that efficient information management is the backbone of any successful organization. We pride ourselves on fostering a dynamic and innovative environment where every team member plays a crucial role in our mission. If you’re passionate about organization, an amazing multi-tasker, detail oriented and eager to contribute to a contribute to a collaborative team, we want to hear from you

Reporting to the Executive Director, Strategy & Policy, and working closely with CCHPBC team members, stakeholders, and contractors, the Records Management Specialist will be responsible for developing and implementing strategies to manage and optimize physical and electronic records across multiple systems. This role ensures the accurate and secure handling of documents throughout their life cycle, from creation and classification to storage, retrieval, and archiving. The role also oversees document security by administering access controls and maintaining system integrity. Your expertise will help us maintain compliance, improve workflows and support informed decision making. This is an ideal role for a resourceful and solutions-centric professional with excellent organizational and problem-solving skills.

It is essential for all College staff to contribute to a team approach with a focus on public protection, and delivery of efficient services that align with and allow the College to meet its regulatory, strategic, and operational goals.

**Duties and Responsibilities**
- Develop and implement strategies for integrating four document management systems, utilizing best practices.
- Manage physical and electronic records throughout their life cycle in alignment with the developed strategy.
- Create and maintain record or content classification taxonomies to facilitate information capture, search, and retrieval.
- Oversee security measures for document processing, reproduction, distribution, storage, and archiving.
- Propose recommendations to enhance content management system capabilities.
- Develop, document, and maintain best practices for the use of the document management system.
- Provide consultation to end users regarding issues accessing electronic content.
- Monitor regulatory changes to ensure compliance with records and document management laws.
- Conduct regular audits to ensure compliance with legal and regulatory requirements.
- Prepare support documentation and training materials for end users of the records management system.
- Document and record changes to official documents accurately.
- Create standardized documentation tools and methods for consistency.
- Administer system access rights and revision control to ensure security and integrity of master documents.
- Develop or configure document management system features, including user interfaces, access profiles, and document workflow procedures.

**Qualifications and Skills**
- Bachelor’s degree in information management, Library Science, Business Administration, or a related field
- Specialized courses in records management.
- A minimum of 3 years' experience in records management, information governance, or a related field.
- Strong understanding of records management software and systems, as well as basic IT skills.
- Ability to accurately manage large volumes of documents without errors.
- Skill in creating a records management system by categorizing, indexing, and archiving documents in a logical and efficient manner.
- Ability to write clear policies related to records management.
- Excellent communication skills for consultation and training of end users.
- Competence in analyzing document processes and implementing improvements.
- Understanding of legal, regulatory, and industry-specific document management requirements, including confidentiality, security, and auditing for compliance.
- Familiarity with privacy legislation
- Flexibility to adapt to ne

  • Records Management Specialist

    3 months ago

    Vancouver, Canada College of Complementary Health Professionals of BC Full time

    **Job Title**: Records Management Specialist **Department**: Strategy & Policy **Status**:Full-time; Permanent **Location**:Vancouver, BC **Salary**:$65,000 to $81,900 CDN yearly **Who We Are** The College of Complementary Health Professionals of BC (CCHPBC, or the College) is located on the traditional, ancestral, and unceded lands of the...

  • Financial Record Specialist

    2 months ago

    Vancouver, British Columbia, Canada beBee Professionals Full time $45,000 - $60,000

    We are seeking a detail-oriented Financial Record Specialist to maintain accurate financial records, handle accounts payable and receivable, and ensure the integrity of our accounting practices.Key Responsibilities:Manage and maintain financial records, including ledgers, invoices, and statements.Reconcile bank statements and monitor cash flow.Prepare...

  • Information Technology Infrastructure Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada TEG BAINS SPECIALIST INC. Full time

    Job DescriptionWe are seeking a skilled Information Technology Infrastructure Specialist to join our team at TEG BAINS SPECIALIST INC.OverviewThe successful candidate will be responsible for the maintenance, troubleshooting, and administration of local area networks (LANs), wide area networks (WANs), mainframe networks, and computer workstations and...

  • Records Administrator, Records, Information and

    7 months ago

    Vancouver, Canada CPSBC Careers Full time

    Full-time, permanent Position summary Reporting to the director, records, information & privacy the records administrator is responsible for maintaining the corporate central filing operations, both on-site and off-site, and supporting the administrative needs including the electronic document and records management system (EDRMS) of the Records, Information...

  • Lead Financial Compliance Specialist

    3 weeks ago

    Vancouver, British Columbia, Canada M.Q. MANAGEMENT INC. Full time

    M.Q. MANAGEMENT INC. is seeking a skilled Lead Financial Compliance Specialist to join our team.As a Lead Financial Compliance Specialist, you will be responsible for supervising staff, analyzing clients' financial records, reviewing and examining financial services and institutions to ensure compliance with governing legislation and regulation,...

  • Manager, Records Management

    6 months ago

    Vancouver, Canada Providence Healthcare Full time

    Article Flag: Mandatory Vaccination Please Note: As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be...

  • Regional Administrative Specialist

    6 months ago

    Vancouver, Canada MD Financial Management Full time

    Requisition ID: 200144 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. MD Financial Management, a division of Scotia Wealth Management, has an exciting opportunity for a talented, enthusiastic, and client-focused Regional Administrative Specialist to join our team. As a Regional Administrative...

  • Specialist, Res, Records

    3 months ago

    Vancouver, Canada Langara College Full time

    Interested in a career at Langara College?_ Our employees exemplify Langara's values of excellence, collegiality, innovation and integrity. If you think this position fits your qualifications, we encourage you to apply! Langara College is located in Vancouver, B.C.: applicants to postings must be located in BC or willing to move to BC to accept work with...

  • Payroll Specialist

    3 hours ago

    Vancouver, Canada BZAM Management Inc. Full time

    The Payroll Specialist will report to the Payroll and Benefits Manager. The Payroll Specialist is responsible for accurate and timely processing of payroll and benefits in accordance with company policies and the Employment Standards. ABOUT US: BZAM Cannabis is as awesome as it sounds! Approved by Health Canada, we are a multi-licensed Canadian cannabis...

  • Financial Record Manager

    3 weeks ago

    Vancouver, British Columbia, Canada THAKKAR HOSPITALITY BC-LM INC. DBA TIM HORTONS Full time

    At THAKKAR HOSPITALITY BC-LM INC. DBA TIM HORTONS, we are seeking a detail-oriented Financial Record Manager to join our team.About the RoleWe are looking for a highly organized and reliable individual to manage our financial records in a fast-paced environment with tight deadlines.Key Responsibilities:Manage financial records: The successful candidate will...

  • Marketing Strategist

    6 months ago

    Vancouver, Canada 604 Records Inc Full time

    **Marketing Strategist** The 604 Label group includes **604 Records, Light Organ Records, Comedy Here Often?** And more. 604 Records is one of Canada's leading independent record labels and a multimedia company. With over 20 years in the industry, the label is home to a diverse roster and has developed some of Canada's most renowned artists such as Carly...

  • Accounting Specialist

    4 weeks ago

    West Vancouver, British Columbia, Canada ICB - I CARE BEST INC. Full time

    Job OverviewWe are seeking a highly skilled Accounting Specialist to join our team at ICB - I CARE BEST INC. as a Financial Record Keeper.

  • Regional Manager, Records Management and

    6 months ago

    Vancouver, Canada Providence Healthcare Full time

    Article Flag: Mandatory Vaccination Please Note: As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be...

  • Regional Manager, Records Management and

    7 months ago

    Vancouver, Canada Providence Healthcare Full time

    Article Flag: Mandatory Vaccination Please Note: As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be...

  • Records and Information Manager

    8 months ago

    North Vancouver, Canada Tsleil-Waututh Nation Full time

    JOB SUMMARY: The Records and Information Manager will work within all departments of Tsleil-Waututh Nation (TWN) to maintain records and information management practices for TWN. The Manager will continue to evaluate current records management practices, develop an understanding of the movement of records through TWN, and continue implementation of a program...

  • Specialist - medical

    1 month ago

    Vancouver, BC, Canada Quantum Management Services Ltd. Full time

    Position: Estate Planning Specialist Location: Job Type: Permanent Our client, a leader in the financial industry, is seeking an Estate Planning Specialist (EPS) to join their team on a hybrid basis in their downtown Vancouver office! In this position you will be responsible for collaborating with Investment Advisors to deliver comprehensive...

  • Manager Records Management 2

    6 months ago

    Vancouver, Canada Providence Healthcare Full time

    **Salary**: The salary range for this position is CAD $45.46/Hr. - CAD $65.35/Hr. Article Flag: Mandatory Vaccination Please Note: As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully...

  • Manager Records Management

    3 months ago

    Vancouver, Canada Providence Healthcare Full time

    **Salary**: The salary range for this position is CAD $45.46/Hr. - CAD $65.35/Hr. Summary: The Providence Health Care’s Health Information Management Administration team is hiring! Learn more about the Health Information Management team, check us out here. **About the Health Information Management team** Health Information Management (HIM) is a leader...

  • Financial Record Manager

    4 weeks ago

    West Vancouver, British Columbia, Canada beBee Professionals Full time $45,000 - $60,000

    beBee Professionals in West Vancouver is seeking a detail-oriented Financial Record Manager to join its finance team. This role requires maintaining accurate financial records, handling accounts payable and receivable, and ensuring the integrity of accounting practices.Key Responsibilities:Manage and maintain financial records, including ledgers, invoices,...

  • Financial Record Manager

    2 months ago

    North Vancouver, British Columbia, Canada beBee Professionals Full time $45,000 - $60,000

    beBee Professionals in North Vancouver is seeking a detail-oriented Financial Record Manager to maintain accurate financial records, handle accounts payable and receivable, and ensure the integrity of our accounting practices.Key Responsibilities:Manage and maintain financial records, including ledgers, invoices, and statements.Reconcile bank statements and...