Invoicing Administrator

4 months ago

Grande Prairie, Canada CDN Controls Ltd Full time

**Overview**:
CDN Controls Ltd. is a fully integrated provider of instrumentation, electrical, automation, communication, combustion and emissions, and meter proving services throughout Western Canada. We are a globally recognized business celebrated for our tenacious full service approach and relentless pursuit of industry dominance and excellence. At CDN Controls, we understand that our employees are the biggest asset in our success, and we take great pride in selecting employees who are team oriented, driven and eager to succeed.

Our growing company is currently looking to hire an Invoicing Administrator to join our team. This role is responsible for invoicing our jobs and service calls from inception through execution to closeout.

**As our Invoicing Administrator, you will be responsible to**:

- Create and enter Job numbers & SCID’s, verify job numbers for field staff for assigned customers and respond to requests for clarification or amendments to invoices.
- Prepare, verify, and process all maintenance & construction invoices and recognize discrepancies and fix those discrepancies prior to submitting to client for approval.
- Verify coding and obtain signatures for approval and follow up, as necessary.
- Submit revision requests for changes or removals on tickets information and coding as required.
- Assist the Controller and/or CFO in the collection of past due invoices for assigned Customers as required.
- Update and manage all customer files in the SharePoint.
- Provide daily updates to clients on tickets, material and submit reports for individual clients reflecting hours worked for the month or as required.
- Update and cost track jobs that are directly run through our branch as required.
- Communicate with AP and Orders regarding outstanding purchase orders
- Balance jobs upon closeout
- Other duties as assigned.

**Qualifications Required**:

- 2+ years of experience in similar administrative role
- Experience in office administration and bookkeeping procedures.
- Ability to maintain a high level of accuracy and attention to detail in preparing and entering job numbers and invoices.
- Demonstrated analytical and problem-solving skills.
- Intermediate level expertise with Excel, Word, Outlook, and knowledge of GP Dynamics (Great Plains) or similar accounting systems.
- Ability to work as a team and collaborate to solve minor or complex invoicing concerns.

**Why CDN Controls?**

Our goal is to ensure CDN Controls is the best place for you to work. That means we are committed to appreciating, developing and empowering our employees

Some of the benefits you can expect at CDN are:

- Belonging to a strong team; we challenge each other day in and day out
- On the job training to set you up for success
- Mentorship from talented industry leading professionals, driven to grow
- Competitive pay, benefits and RRSP program
- Vacation and flex days
- Flexible work arrangements
- Opportunities to advance in your profession or trade.
- Win as a team
- Are committed to excellence
- Take care of everything (one stop shop)
- Act with honesty, loyalty and respect
- Hire talented people, driven to grow

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