Project Coordinator

3 weeks ago

Metro Vancouver Regional District, Canada TransLink Full time

**Marketing Statement**:
A career at TransLink and our family of companies means working with people with a wide range of skills and perspectives, all teaming up towards a common goal: preserving and enhancing the region's world-envied quality of life. Together, we connect the region and enhance its livability by providing a sustainable transit and transportation network, embraced by our communities and people.

At TransLink we are dedicated to building a workforce that reflects the diversity of the communities in which we live. We’re committed to fostering an inclusive, equitable and accessible workplace, recognizing the unique value and skills every individual brings.

Looking for a great place to work where your contributions are valued and you can make a difference in a vibrant city? At TransLink, one of BC’s Top Employers, you'll help make Metro Vancouver a better place to live, built on transportation excellence. Put your future in motion

**Responsibilities**:
Plans and develops projects; assists in defining and determining goals, objectives, work packages, schedules, and risks related to the proposed project; identifies technical resources and seeks assistance or information and input as needed; assists in determining the need for external resources; assists in developing, planning, and monitoring budgets; coordinates administrative activities to facilitate project funding; coordinates project evaluations; assists in identifying success measurement standards for each project and/or phase.

Plans, coordinates, and attends project-related meetings, taking notes and preparing minutes as requested; recommends courses of action to assist projects to adhere to goals, objectives, and deadlines; develops and prepares procurement specifications; organizes and tracks product delivery, warranty, and installation in accordance with project milestones; assists to resolve project issues and recommends solutions to address budget, scheduling, technology, methodology, and other issues based on Project Management Body of Knowledge (PMBOK) processes and/or similar; develops status reports; provides input for changes in departmental procedures, processes, and policies.

Coordinates information sharing between stakeholders and serves as a liaison for both internal and external communications to keep the parties updated during the scope of the project; ; monitors and maintains project plans, tracking lists, and other project related documents and data; participates in the development, monitoring, and administration of project schedule and budgets, approves invoices for payment within defined authority levels, and reviews and reconciles monthly variance reports; prepares internal and external correspondence; drafts, edits, and proofreads various documents; prepares special reports, analyses, and recommendations pertaining to assigned projects; prepares special forms, tools, and written procedures; researches information and summarizes statistical and other findings obtained from special surveys and studies.

Participates in the evaluation and selection of project consultants; coordinates contract evaluation and selection processes; coordinates activities between the project team and outside consultants/vendors; monitors and tracks contractor/vendor activities for timeliness and contract compliance; monitors the quality of vendor services and identifies issues to more senior levels.

Provides information regarding areas of expertise; provides training to other staff regarding project management techniques, software utilization, or other areas as assigned; plans, assigns, prioritizes, and reviews the work of assigned subordinate staff; assists with department technical activities.

**Qualifications**:
Education & Experience

The requirements of this job are acquired through a Diploma/Certificate in Computer Science or Business Management. Or comparable mix of education and experience. Some Project Management courses are mandatory. Plus three (3) years of related experience

Other Requirements:
Prior experience in project management with demonstrated strong analytical skills when developing and recommending business improvements and change initiatives.

Excellent demonstrated organizational and time management skills.

Excellent communication skills with the ability to persuade others.

**Other Information**:
CAPM or similar certification is considered an asset

Experience with Microsoft Project Online/Web is considered and asset

Intermediate Excel skills

Recruitment Process: An applicant will be required to demonstrate their suitability for this position by meeting the minimum level of qualifications and experience in order to be invited into the selection process. A standard interview format will be used including general, scenario and behavioural descriptive interview questions.

**Work Schedule**:
37.5 hours per week.

**Work Designation**:
Hybrid

This position offers the flexibility of working both on-site and

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