Payroll and Accounting Specialist

5 months ago

Aurora, Canada Blue Door Full time

**Blue Door**

Blue Door is a not-for-profit registered charitable agency governed by a volunteer Board of Directors. We have been an integral part of our community providing essential emergency housing services since 1982.

**Reasons to Join Blue Door**
- Comprehensive Benefits & RRSP
- Work-life Balance
- Paid Time off such as personal needs days and generous vacation time
- Wellness Committee events such as yoga, luncheons, and holiday activities

**Payroll and Accounting Specialist**

Reporting to the Director of Finance, this person is responsible for accurate and timely payroll processing, including reconciliation and year-end tax preparation, for Blue Door. The incumbent will collaborate with HR, monitor payroll expenses, identify cost-saving opportunities, and contribute to financial analysis. The person will support month-end and year-end financial activities, addressing employee inquiries and assisting in external audit preparation for Blue Door.

**What does a Payroll and Accounting Specialist do?**
- Responsible for timely processing of all aspects of bi-weekly and weekly payroll in ADP and Sage. This includes but is not limited to day-to-day processing, ROE prep, manual cheque/off-cycle payroll processing, preparing journal entries, processing third-party remittances, and responding to general ledger inquiries.
- Perform professional analysis and reconciliation of payroll-related transactions.
- Prepare and issue year-end employee tax slips or forms in compliance with relevant tax regulations and submit government filings accurately and punctually to meet all required deadlines.
- Monitor and analyze expenses related to payroll against the budget, providing insights to aid in the preparation of cost forecasts and budgets.
- Proactively identify cost-saving opportunities and efficiency improvements within the payroll process.
- Reviews operating budget monthly, comparing actual performance to budget; analyses variances and identifies problem areas to the Director, Finance, and to the Senior Manager, Finance.
- Prepares for review by senior management, numerous year-end and other periodic reports as required by major funding sources; identifies financial requirements associated with each grant and works with the Director, Finance Manager, and/or Program Directors as necessary to ensure compliance.
- Assist in reporting deadlines (annual, semi-annual, quarterly, monthly) as required by various Blue Door funders/grantors.

**What you bring to the table**
- Bachelor’s degree in accounting, Finance, or related field.
- 1+ years of payroll experience especially in ADP and Sage
- Completion or in pursuit of the Payroll Compliance Practitioner (PCP) certification, in affiliation with the National Payroll Institute.
- Strong knowledge of payroll regulations, tax laws, and compliance requirements.
- Exceptional attention to detail and ability to maintain confidentiality.
- Proficient in using payroll software and Microsoft Office - Excel.
- Excellent communication and interpersonal skills

**Salary information: $50,000 to $60, 000 per year**
- In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and Blue Doors AODA Policy, accommodation will be provided in all parts of the hiring process. Applicants need to make their needs known in advance._

**Salary**: $50,000.00-$60,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
- Wellness program
- Work from home

Schedule:

- Monday to Friday

Application question(s):

- Please list your post-secondary education as it relates to this position.

**Experience**:

- Not For Profit: 1 year (required)
- Sage accounting software: 1 year (required)
- Accounting: 1 year (required)
- Finance: 1 year (required)
- ADP: 1 year (required)

Work Location: Hybrid remote in Aurora, ON L4G 6V7

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