Payroll Specialist

3 months ago

Aurora, Canada Bulk Barn Full time

About Us
Established in 1982, Bulk Barn is Canada's largest bulk food retailer with close to 300 stores and growing The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that benefits both our customers and employees.
**Our Values**:

- High Standards
- Passionate
- Committed
- Exciting and Fun
- Supportive
- Customer Oriented

What We Offer
In addition to a competitive compensation program and employer-paid benefits, we also include:

- 32-hour flexible work-week program currently being tested
- Use of top-tier on-site fitness facility at our Corporate Head Office free of charge to employees

ABOUT THE ROLE
Reporting to the Manager, Payroll, Reporting & Analysis and Payroll Team Lead, this position is responsible for ensuring all employees pay are processed accurately, on time and in compliance with the applicable legislation and Company operating policies and procedures through hands on processing and the effective training and auditing of the work administered by the HR/Payroll Administrators on a daily basis.

**Responsibilities**:

- Project/Task Management
- Responsible for the preparation and submission of all required information into the payroll processing system in accordance with the established timelines in order to produce a multi provincial bi-weekly payroll for hourly and salaried employees.
- Monitor and ensure appropriate remittance and reconciliations for WSIB, WCB, CNESST, employee garnishments and other government remittances (BC EHT, etc.)
- Process manual/off-cycle pays, as required (terminations, missed hours, ROE’s and vacation pay requests).
- Responsible for all required journal entry submissions following all scheduled and off-cycle payroll processing and maintain reconciliation files for all payroll-related accounts.
- Process manual adjustments, as required, including but not limited to; taxable benefit adjustments, manual cheques, bonus payments and severance payments.
- Support Human Resources with data, reports, information and analysis, as required.
- Ensure third party payments are processed accurately.
- Provide support and work with the Payroll Team Leader for all required GL reporting and reconciliation of accounts.
- Compile and submit employee statistical data and other reports, as required.
- Audit time and attendance submissions and vacation balances and address discrepancies to ensure timely submission for payroll processing and escalate complex issues to next level management for resolution.
- Work with the Payroll Team Leader to complete year-end processing and balancing of the RL1, EHT, Revenue Quebec, Taxable Benefits, T4, T2200’s and T4A summaries.
- Work with internal partners and external vendors/providers to resolve payroll/system issues and ensure the payroll system is meeting the needs of the business.
- Create internal reports to analyze payroll and HR related data.
- Any other ad hoc reports, as required.
- Job Knowledge
- Ensure a relevant and current understanding of Canadian Payroll legislations.
- Responsible to remain updated and current on all payroll system upgrades and for the execution and implementation into daily practice.
- Customer Service
- Provide excellent customer service to both internal and external customers/clients for all payroll related inquires.
- Diffuse upset customers and escalate any complex issues to next level management to resolve.
- Work with HR Generalist to resolve customer requests from all provinces.
- Communication
- Communicate professionally, both verbally and in writing to internal and external customers/clients.
- Responds formally to all payroll inquiries within 24 hours of receipt.
- Seek assistance when communication is required in French.
- Prepare all payroll related communications to the business for submission and approval in advance of sending.
- Ensure regular updates and completion timelines are effectively communicated to management.
- Accountability
- Ensure integrity of data for all entries ensuring backup/support documentation is attained and on hand at all times.
- Ability to handle and manage confidential issues with a high degree of professionalism and discretion.
- Take responsibility and ownership of all assigned tasks.
- Detail Orientation
- Reviews the administration of all payroll related tasks to ensure compliance, accuracy and reconciliation of reports and report discrepancies to next level management.
- Ensure attained information is properly secured and processed in a timely manner.
- Audit incoming data to ensure compliance and accuracy of information being processed.
- Process Improvement
- Assess environment and look for opportunities to improve efficiencies without sacrificing work effectiveness, product quality and/or customer service standards.
- Assist with the enhancement of payroll processes with a focus on continuous improvement an

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