Finance Clerk Iii

3 weeks ago

Vancouver, Canada Vancouver Police Department Full time

**Finance Clerk III**:
**COMPETITION: #23136-50175230**
**TITLE: Finance Clerk III**

**CLASSIFICATION: Finance Clerk III**
**DEPARTMENT**:Vancouver Police Department
**DIVISION**:Support Services Division
**SECTION**:Financial Services

**STATUS**:Temporary Part-Time
**DURATION**:Approximately 6 months, which may be extended or reduced for
operational reasons, or circumstances which could not be foreseen at time of posting
**HOURS OF WORK**:Tuesday - Wednesday 0700-1500;
Additional Thursday 0700-1400 (depending on workload)
**SALARY**:Pay Grade 17- $29.13 to $34.23 per hour
**COMP. END DATE**: Thursday November 16, 2023

**_“NOT JUST A JOB... A CONTRIBUTION”_**

**Position Summary**
Responsible for processing, reconciling and entering all documents related to travel, training, advances, travel claims and follow-up work.

**Essential Duties**
- Processes, reconciles and enters data pertaining to all documents related to travel and training
- Issues, tracks, reconciles and manages travel authorization numbers and related travel cards, including credit cards, phone cards, and other prepaid or direct charge cards
- Acts as a site coordinator to facilitate the use and control over the VPD’s Executive team, travel and discreet corporate credit cards, including the review, validation and reconciliation of monthly credit card statements
- Assists with the development, update and enforcement of travel related policies and procedures
- Provides travel assistance to members including liaising with travel agents
- Processes invoices for recovery of costs related to travel claims
- Checks and processes police expense disbursements and other related accounts payable expenses
- Manages, reconciles and processes all cash and cheques related to travel
- Maintains master files for various travel related logs and prepares annual statements
- Prepares and reconciles travel accounts and other travel related information for periodic, monthly and year-end audits and reporting
- Collects, prepares and reconciles all travel information for periodic and year end reporting purposes
- Assists with the review and analysis of specific accounts and generates spreadsheets, financial information and reports as required
- Compiles Statement of Financial Information (SOFI)
- Provides back up relief for other Account Clerks in the Finance Section
- Performs other related duties and responsibilities as assigned

**QUALIFICATIONS**
**KNOWLEDGE, SKILLS & ABILITIES**:
REQUIRED
- Excel Level 2 and Word
- Ability to work with a high attention to detail and deal with on-going and routine interruptions
- Ability to work with minimum supervision, initiate clerical procedures, exercise sound judgement and make decisions in accordance with applicable rules, regulations and policies
- Exceptional organizational skills with the ability to multitask and complete assigned tasks efficiently and effectively
- Excelled numerical skills with the ability to make arithmetic calculations with speed and accuracy
- Ability to establish and maintain effective working relationships in a team environment

**PREFERRED**:

- Experience using SAP (Financial module) or other ERP systems
- Working knowledge of the City of Vancouver Travel Policies
- Working knowledge of online credit card systems
- Working knowledge of travel reservation and ticketing systems

**EXPERIENCE**:
REQUIRED:

- Minimum of one year or recent relevant experience working in an accounting or finance function

**EDUCATION**
REQUIRED:

- Grade 12
- OR courses in introduction to accounting and/or bookkeeping at a recognized post
- secondary institution

PREFERRED:

- Completion or enrolment of post-secondary accounting or finance program

**OTHER REQUIREMENT(S)**:

- All employees must maintain their Enhanced Security Clearance while employed with the Vancouver Police Department. Enhanced Security Clearances will be renewed every 5 years.

**Selection Process**:

- The test will account for 60% of overall score
- The interview will account for 40% of overall score

**NOTE**:This position falls under the Teamsters Union Local 31.
- THE VANCOUVER POLICE DEPARTMENT IS AN EQUAL OPPORTUNITY EMPLOYER_

Education : Secondary (high) school graduation certificate
Experience : 1 year to less than 2 years

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