Human Resources Administrative Assistant

2 weeks ago

Barrie, Canada Catulpa Community Support Services Full time

**CATULPA COMMUNITY SUPPORT SERVICES INC.**
Job Posting Competition Internal/External #445-2024-25
Fulltime, Permanent, 35 hours/week

**POSITION TITLE: Human Resources Administrative Assistant**

**LOCATION: Barrie**

**PURPOSE OF POSITION**:

- To provide administrative support to the Human Resources program including Staffing, Workplace Safety, Group Pension Plan, Employee Health & Dental Plan, Notifications to Payroll/Finance Department.
- To provide administrative support to HR Director, HR Manager and Program Managers as required.

**STATEMENT OF MAJOR RESPONSIBILITIES**

**SUPPORT FUNCTIONS**
- Maintain file system and Human Resources Information System (HRIS)
- Provide day to day administrative support to the HR Director and HR Manager and to be responsible for record keeping on their behalf.
- Provide guidance and assistance to Managers with staffing, employee benefits, payroll changes, attendance management and other related tasks.
- Assist with Health and Safety duties.

**HUMAN RESOURCES FUNCTIONS**
- Prepare and process; recruitment advertisements and job postings; arrange and participate in interviews, and onboarding for new employees.
- Processing and overseeing all data contained within the Human Resources Information System (HRIS) and processing reports to support human resource performance management.
- Tract mandatory and voluntary training in (HRIS), utilizing reporting process.
- Maintain a schedule of health and safety inspections throughout the organization.
- Maintain Human Resources records such as policies and procedures, salary grids, organization chart and seniority list.
- Provide support with labour relations matters.
- Assist with the updating of HR forms, job descriptions as needed.
- Provide assistance for internal issues related to Workplace Safety and Insurance Board.
- Maintain all employee personnel files.
- Process the employee group benefits documentation, enrolment forms for new members; changes for members in the plan - i.e. salary adjustments, beneficiary changes, changes and termination of members and liaise with benefits provider.
- Provide documentation to Finance Department regarding new hires, terminations, salary changes, corrections etc.
- Calculate and maintain employee attendance records (vacation/sick time, etc.) and follow up when necessary.
- Review benefits statement each month for accuracy; report inaccuracies with benefit provider.
- Annually prepare submission of forms and documents using the Annual Information Return and financial statements received from the pension plan carrier and submit to Financial Services Regulatory Authority of Ontario.

**QUALIFICATIONS**:
**Education and Experience**
- Community College Certificate in Office Administration.
- Minimum 3 - 5 years’ experience at a senior administrative level.
- Human Resources experience

**Knowledge and Skill Level**
- Excellent communication skills (verbal and written), problem solving skills, and organizational skills.
- Ability to work with minimum supervision.
- Records management expertise.
- Must be aware of and adhere to Health & Safety Policy Rules & Regulations.
- Knowledge of human resources and benefits administration.
- Computer skills, office procedures, proficiency in grammar and spelling.
- Knowledge and experience with general office practices.
- Good judgement, discretion, tact and courtesy in dealing with enquiries.
- Ability to handle confidential information.
- Ability to organize workload and establish priorities.
- A working understanding of French Language is beneficial.

**Valid driver’s license and access to a reliable vehicle and sufficient insurance.**

This position is not within the Bargaining Unit.

**Salary Rate Range: $52,439.00-$60,424.00 annually,**
**Plus a generous Employee Benefit Package, including Wellness Program, Employee Assistance Program, Pension Plan & Health and Dental Plan.**

Date of Posting: May 1, 2024
by uploading your resume via the BambooHR link provided below:
We are an equal opportunities employer.
Where needed, accommodations for disabilities will be made available upon request.
Only those applicants selected for an interview will be contacted.

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