Property Manager

6 months ago

Toronto, Canada Villa Luso Non-Profit Housing Corporation Full time

**Full job description**

Villa Luso Non-Profit Housing is seeking a full-time Property Manager to work at Terra Nova seniors building (Dundas St. West/ Dovercourt Road - Toronto).a

This position reports to Board of Directors.

Property Manager works Monday to Friday with some evenings required for Board meetings.

**Position Description**: The Property Manager is responsible for all functions required in performing the management services outlined in the management contract including overall coordination and administration of on-site office.

**Responsibilities**:

- All clerical work relating to the Corporation including filing, reception, typing or correspondence and general office work including ordering of supplies.
- Prepare monthly management reports for Board meetings, identifying all activities and functions of the Corporation within the past month or period.
- Prepare Board meeting packages including agenda, meeting minutes, management report, financial report, and any correspondence to be sent to the Board one week prior to Board meetings.
- Attend all Board meetings and special meetings, and prepare and distribute minutes of all meetings.
- Supervise staff (superintendent and other staff), coordinate schedules, and submit payroll information.
- Manage building maintenance with Superintendent, coordinate tender process, provide work orders, maintain inventory, prepare purchase orders and ensure delivery of supplies and equipment is as ordered, correspond with trades and suppliers, maintain and inspect emergency life safety systems.
- Manage member inquiries and complaints and consider resolution or action required.
- Ensure regular payment of rent by tenants and collect delinquent accounts through counseling, collection procedures, and legal action.
- Market vacant units, coordinate tenants moves including unit inspections, repairs and rent collection.
- Maintain market rent waiting lists for units.
- Verify and review the tenant’s annual income verification form when there are any changes to a subsidized tenant’s household or income.
- Calculate subsidized rents for the rent-geared-to-income tenants and make adjustments to annual rents as required.
- Assist the Accountant with preparation of the Annual Operating Budget as required under the Non-Profit program.
- Prepare year-end files and the Annual Information Return Package for the audit.
- Code and forward invoices to the Accountant for processing.
- Maintain financial records in a state acceptable to the Board of Directors and the Corporation’s auditor.
- Organize and coordinate social events for the tenants.
- All other duties as assigned.

**Qualifications**:

- Must have excellent written and verbal communication skills in English.
- Must have experience working in office administration or secretarial support.
- Must have advanced computer knowledge in Microsoft Office and other relevant software.
- Must have strong interpersonal and customer service skills.
- Must be a self-starter who is able to work independently and as part of a team.

**Salary**: 50.000 to 60.000

**Benefits**: Health, Life insurance

**Schedule**: Monday to Friday. On call after 4pm and weekends.''

**Salary**: $50,000.00-$60,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- On call

Work Location: In person

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