Director, Unit Budgets and Integrated Planning

6 months ago

Waterloo, Canada University of Waterloo Full time

Overview:
The Director, Unit Budgets and Integrated Planning reports to the Associate Provost, Integrated Planning and Budgeting and leads a team of Analysts responsible for providing support to Faculties and Academic Support Units (ASUs) across the University, assisting with unit operating budget development, organization, monitoring and supports. The Director is responsible for developing comprehensive knowledge of budgets, fostering partnerships with budget support teams in units across campus, and assisting units in developing multi-year integrated budget plans including staffing and hiring plans. The Director is accountable for providing proactive, timely, and accurate data, models, and reports to support a wide range of budget, financial and planning proposals and submissions. The Director will lead the team in the creation, maintenance, and delivery of training modules to support the university-wide move to integrated planning and budgeting.

**Responsibilities**:
Leadership and Supervision
- Lead and manage a team of Analysts, using effective and efficient processes and systems to deliver on strategic priorities and budgetary requirements
- Provide guidance, mentorship, coaching, and professional development opportunities to team members
- Responsible for developing a team that maintains current knowledge of budgeting and planning best practices, who can model, assess, and speak to impacts directly
- Guide the team in building productive and collaborative relationships within the department and across the university
- Ensure positive, supportive, and collaborative relationships with employees, colleagues, as well as internal and external stakeholders

Strategic Budget Development and Planning
- Work closely with units across campus to build a thorough understanding of their financial obligations, and objectives
- Support development of a process that links budget and operational plans, with appropriate reporting, monitoring, and analyses
- Reviews and monitors budgets to ensure accuracy, and alignment with university strategic priorities
- Provides guidance to team members on approaches to analyze and interpret operational and financial data, providing insights and recommendations for budget optimization
- Helps support and refine models to test the financial viability of new programs and initiatives
- Provide guidance on the design, development, and maintenance of analytical models for budget planning and other financial analyses as required, using both financial and non-financial data
- Develops financial accountability frameworks to support integrated activity
- Supports the maintenance of historical databases to support the budget and planning processes
- Conducts environmental scans of comparable organizations budget and planning processes, tools, and data to evaluate best practices
- Works with internal stakeholders to prepare the annual budget

Partnership Building
- Works collaboratively with colleagues in various units, including Finance and Institutional Analysis & Planning (IAP) to coordinate budget support roles to ensure alignment and coordination
- Collaborates with academic leaders, department heads, and other stakeholders to establish effective partnerships for budget planning and execution
- Facilitates communication between Faculties, Academic Support Units and Integrated Planning & Budgeting

Workforce Financial Planning
- Support unit workforce planning processes, helping units to appropriately plan for resourcing needs and costs
- Collaborate with HR, Finance and other units to align workforce planning with budgetary optimization and organizational goals
- Contribute to the development of institutional staffing and hiring cost planning tools and models

Integrated Forecasting and Reporting
- Support the integration of revenue projections including enrolment-related and non-enrolment-related revenues, including cost recoveries
- Support the design and development of resource models, costs analyses, scenario building and modeling to support units in long-term financial planning
- Oversee the development of budget forecasts and reports, providing accurate and timely information to senior leadership
- Conduct analysis to advise senior leaders on the identification of financial opportunities, risks, and strategies for sustainable growth
- Lead work to conduct financial analyses to support decision-making at the institutional level
- Identify trends and potential financial challenges and provide recommendations for resource optimization and efficiency improvements
- Stay up to date with relevant financial regulations, policies, and guidelines

Budget Training and Support
- Establish and promote best practices related to budgeting and resource management
- Advise on the selection, development and use of appropriate data sets, reports, tools and other methods for responding to budget inquiries and requests
- Develop and implement training programs to enhance the budget planning skills o

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