Accounting Clerk

3 weeks ago


Sturgeon Falls, Canada Municipality of West Nipissing Full time

**POSITION**: Accounting Clerk (Temporary)
**REPORTING TO**: Municipal Tax and Revenue Collector
**HOURS OF WORKS**: 32 hours per week, as assigned
**SALARY**: As per rate stipulated in the Collective Agreement
**TERM**: August, 2023 to August 31, 2024 (approximate)

**CLERICAL DUTIES**:

- Telephone reception and customer service
- Basic knowledge of the various municipal departments and ability to direct enquiries
- Operation of switchboard phone systems, voice mail, dispatch and internal communication systems
- Maintain call log & dispatch (as appropriate)
- Preparation of courier deliveries (ex.: Purolator)

**ACCOUNTING DUTIES**:
**Accounts Payable**:

- Validation of invoice coding distributed to Department heads and received pre-coded from Department heads.
- Processing disbursements in a timely manner by cheque, EFT or by internet banking.
- Preparation of disbursement reports by Department for Council
- Reconciliation of vendor statements
- Bank reconciliation on a daily basis and preparation of journal entries
- Filing vendor disbursements and invoices
- Month-end reconciliation of accounts payable to general ledger
- Maintaining capital expenditures in Asset Management software

**Accounts Receivable**
- Entering cash receipting for property taxes, other departments and other miscellaneous revenues
- Balancing cash receipting batches on a daily basis by payment type i.e. cheque, interac, cash and EFT
- Processing and submitting PAP electronic files to financial institutions and uploading and updating PAP files into accounting software
- Processing property tax interest charge on delinquent accounts on a monthly basis
- Maintaining property tax ownership changes and validating data with MPAC
- Sending notices for arrears on a monthly basis.
- Preparation of property tax billing (interim, final, supplemental, cancellation and omissions) and balancing assessment values with MPAC data
- Balancing the aged accounts receivable trial balance to general ledger
- Maintaining property tax files by roll number (change of address, deeds, severances and other legal information and correspondence)

*

**OTHER DUTIES**:

- Problem solving using established guidelines and policies
- Any other duties as assigned within the general scope of the collective agreement

**QUALIFICATIONS & REQUIREMENTS**:

- Minimum two-year post-secondary education in the fields of accounting or business administration.
- Fluent in both official languages (oral and written)
- Knowledge of Microsoft software (Word, Excel, Outlook) and general office equipment ex. fax, stamp machine, photocopier
- Problem solving capabilities
- Organization skills and time management
- Work independently and with others
- Excellent customer service skills

Applications for this position will be accepted, in confidence, until **4 PM on August 18, 2023.**

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Sturgeon Falls, ON P2B 1T1: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 2023-08-18


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