Executive Assistant

3 weeks ago

Toronto, Canada The Sponsorship Collective Full time

**Executive Assistant**

**THE SPONSORSHIP COLLECTIVE**

**Who you are**

If something looks like it is going to be a problem, you fix it. If someone needs a reminder, you remind them. If files look out of order, you arrange them. You pride yourself on taking initiative.

You are passionate about serving others. Your past is filled with examples of how you contributed to the betterment of individuals and organizations. You are fulfilled playing a supportive role because you know the difference that you make. Secretly, you know things would fall apart without you. You would describe yourself as both task oriented and people oriented. You are kind, pleasant and are a good communicator. You care equally about getting things done and following through on the original objective. You have a natural ability to consider the needs of others, maybe even before they can see the need themselves. Some might call you a mind reader, here we would call you considerate, purposeful and intentional. You understand what is expected of you and you deliver.

Organization is your superpower. You have an ability to manage multiple projects, tasks and timelines. You bring calm to chaos. You’ve been asked frequently by your friends “how do you do it (all)?” Not only do you know how to manage your own chaos but also bring structure to the chaos of others. While you thrive on structure, you notice when something isn’t running efficiently. You aren’t afraid to do some research and identify best practices moving forward. You enjoy working with a team but are also independent. You understand the power of collaboration when working towards a common goal and the importance of the role that you play.

**Who we are**

We are a consulting company that helps our clients professionalize their sponsorship program. We support clients from all different backgrounds achieve their sponsorship goals and increase their impact. Many of our clients join our program not knowing a single thing about their property, audience or value and within 90 days sell six-figure sponsorship deals Our team is resilient, committed and encouraging. We are always looking for ways to grow and improve, both personally and professionally. We believe that when we bring our best, so do our clients and coworkers.

**About the role**

This position will sit in our downtown Toronto office and is a full time “in person” role (this is not a remote or hybrid position). You will be responsible for protecting the energy and capacity of our CEO, ensuring that he has what he needs in order to perform his job well is your top priority. Office organization, from people to paper will also fall into your purview. This role will report to our CEO.

**Responsibilities**
- Meet with the CEO daily to prepare for the day’s events
- Manage CEO personal and business calendar
- Assist the CEO in personal affairs - travel, purchasing gifts, arranging social events
- File and organize CEO’s receipts
- Actively remove tasks and projects from the CEO’s plate and project manage them or delegate to the appropriate team member
- Prepare, attend and create meeting minutes for Leadership Team Meetings and all meetings on the CEOs calendar
- Stay connected with all departments and business lines to ensure the CEO has all the information they need to be set up for success
- Ensure office supplies are fully stocked
- Manage, prepare and schedule internal company meetings and events
- Schedule and upload social media and website marketing assets
- Provide daily updates to the CEO via daily sync meetings and Slack

**Requirements**:

- 5+ years office management or administrative assistant experience
- Excellent verbal and written communication skills
- Strong computer skills, experience and working knowledge of GSuite (Gmail, Calendar, Drive, Sheets, and Docs), and social media platforms
- Available to work 40 hours per week between the hours of 9AM - 5PM EST in our downtown Toronto office

**Job Type**:

- In Office
- Employee
- Full-time (40 hours)

**Remuneration**:
75,000 - 90,000 CAD based on experience

**How to Apply**:
Step 1: Write a cover letter. Please keep your cover letter to one page single spaced, using Arial font, and 11 size. Please use this outline to write your cover letter:

- Paragraph one: Tell us about yourself, your work history and what you are looking for.
- Paragraph two: Outline in detail your work experience in executive administrative assistance. Communicate what your role has been with previous companies.
- Paragraph three: Provide examples and strategies that you have personally used to be successful in previous roles. What has been your greatest accomplishment or achievement at work?
- Paragraph four: What is your most important personal core value and why?
- Paragraph five: Why do you want to work for The Sponsorship Collective?

**Job Types**: Full-time, Permanent

Pay: $75,000.00-$90,000.00 per year

Flexible language requirement:

- French not require

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