Executive Assistant

4 months ago

Toronto, Canada The Sponsorship Collective Full time

**Executive Assistant**

**THE SPONSORSHIP COLLECTIVE**

**Who you are**

If something looks like it is going to be a problem, you fix it. If someone needs a reminder, you remind them. If files look out of order, you arrange them. You pride yourself on taking initiative.

You are passionate about serving others. Your past is filled with examples of how you contributed to the betterment of individuals and organizations. You are fulfilled playing a supportive role because you know the difference that you make. Secretly, you know things would fall apart without you. You would describe yourself as both task oriented and people oriented. You are kind, pleasant and are a good communicator. You care equally about getting things done and following through on the original objective. You have a natural ability to consider the needs of others, maybe even before they can see the need themselves. Some might call you a mind reader, here we would call you considerate, purposeful and intentional. You understand what is expected of you and you deliver.

Organization is your superpower. You have an ability to manage multiple projects, tasks and timelines. You bring calm to chaos. You’ve been asked frequently by your friends “how do you do it (all)?” Not only do you know how to manage your own chaos but also bring structure to the chaos of others. While you thrive on structure, you notice when something isn’t running efficiently. You aren’t afraid to do some research and identify best practices moving forward. You enjoy working with a team but are also independent. You understand the power of collaboration when working towards a common goal and the importance of the role that you play.

**Who we are**

We are a consulting company that helps our clients professionalize their sponsorship program. We support clients from all different backgrounds achieve their sponsorship goals and increase their impact. Many of our clients join our program not knowing a single thing about their property, audience or value and within 90 days sell six-figure sponsorship deals Our team is resilient, committed and encouraging. We are always looking for ways to grow and improve, both personally and professionally. We believe that when we bring our best, so do our clients and coworkers.

**About the role**

This position will sit in our downtown Toronto office and is a full time “in person” role (this is not a remote or hybrid position). You will be responsible for protecting the energy and capacity of our CEO, ensuring that he has what he needs in order to perform his job well is your top priority. Office organization, from people to paper will also fall into your purview. This role will report to our CEO.

**Responsibilities**
- Meet with the CEO daily to prepare for the day’s events
- Manage CEO personal and business calendar
- Assist the CEO in personal affairs - travel, purchasing gifts, arranging social events
- File and organize CEO’s receipts
- Actively remove tasks and projects from the CEO’s plate and project manage them or delegate to the appropriate team member
- Prepare, attend and create meeting minutes for Leadership Team Meetings and all meetings on the CEOs calendar
- Stay connected with all departments and business lines to ensure the CEO has all the information they need to be set up for success
- Ensure office supplies are fully stocked
- Manage, prepare and schedule internal company meetings and events
- Schedule and upload social media and website marketing assets
- Provide daily updates to the CEO via daily sync meetings and Slack

**Requirements**:

- 5+ years office management or administrative assistant experience
- Excellent verbal and written communication skills
- Strong computer skills, experience and working knowledge of GSuite (Gmail, Calendar, Drive, Sheets, and Docs), and social media platforms
- Available to work 40 hours per week between the hours of 9AM - 5PM EST in our downtown Toronto office

**Job Type**:

- In Office
- Employee
- Full-time (40 hours)

**Remuneration**:
75,000 - 90,000 CAD based on experience

**How to Apply**:
Step 1: Write a cover letter. Please keep your cover letter to one page single spaced, using Arial font, and 11 size. Please use this outline to write your cover letter:

- Paragraph one: Tell us about yourself, your work history and what you are looking for.
- Paragraph two: Outline in detail your work experience in executive administrative assistance. Communicate what your role has been with previous companies.
- Paragraph three: Provide examples and strategies that you have personally used to be successful in previous roles. What has been your greatest accomplishment or achievement at work?
- Paragraph four: What is your most important personal core value and why?
- Paragraph five: Why do you want to work for The Sponsorship Collective?

**Job Types**: Full-time, Permanent

Pay: $75,000.00-$90,000.00 per year

Flexible language requirement:

- French not require

  • Executive Assistant

    6 months ago

    Toronto, Canada Revenue Management Labs Full time

    **Executive Assistant to Managing Partner** **Position Overview**:Revenue Management Labs is seeking an experienced and highly organized individual to join our team as an Executive Assistant to the Managing Partner. The Executive Assistant will be a key support to the partner, ensuring they can devote their full attention to the company's core operations,...

  • Executive Assistant

    6 months ago

    Toronto, Canada Shiplake Properties Full time

    The Executive Assistant is responsible for a wide variety of administrative duties in support of the Executive Chair. Duties include but are not limited to arranging travel plans, meeting minute-taking and distribution, scheduling appointments as part of calendar management, drafting both internal and external correspondence, coordination of events and...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada Adecco Full time

    Executive Assistant job opening in Toronto, ON (C-Suite)We are currently seeking top talent for an exciting Executive Assistant job opening in Toronto, Ontario. In this full-time, temporary opportunity, you will be responsible for providing detailed administrative support to 2 busy C-Suite leaders with heavy calendaring, travel and expenses. As an...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada Adecco Full time

    Executive Assistant job opening in Toronto, ON (C-Suite)We are currently seeking top talent for an exciting Executive Assistant job opening in Toronto, Ontario. In this full-time, temporary opportunity, you will be responsible for providing detailed administrative support to 2 busy C-Suite leaders with heavy calendaring, travel and expenses. As an...

  • Office Administrative Assistant

    3 months ago

    Toronto, Canada Executive Platforms Inc Full time

    **WHO WE ARE AND WHAT WE DO...** Executive Platforms builds world-class forums to facilitate the sharing of ideas among the senior leadership of businesses and organizations with common objectives, interests, and challenges. Through careful and concerted effort based upon decades of experience, we work to elevate the conversation and provide all our...

  • Executive Assistant

    6 months ago

    Toronto, Canada illumin Inc Full time

    Responsibilities: - Book travel for ELT members, ensuring cost-effective options and seamless arrangements. - Coordinate offsites, including venue bookings, meals, and AV equipment setup. - Organize special events such as summer/holiday parties and team events for ELT. - Manage board matters, including booking board meetings and assisting board members with...

  • Executive Assistant

    7 months ago

    Toronto, Canada York University Full time

    **Purpose**: Consistently ranked in the top tier of the world's best business schools and #1 in Canada, the Schulich School of Business is known for its global reach, innovative programming and the diversity of its student body, faculty, and staff. Schulich enrolls approximately 3,000 students annually in undergraduate, graduate, and postgraduate business....

  • Executive Assistant

    2 days ago

    Toronto, Canada NorthOne Full time

    **We're the banking app that believes in small businesses.** Our company is looking for high performing builders to join our growing team as we enter our next phase of expansion. We are a San Francisco, New York, Portland, Toronto and remote-friendly based, venture-backed startup at the heart of the FinTech movement that is shaping the way financial...

  • Executive Assistant

    6 months ago

    Toronto, Canada Equinix Full time

    **Who are we?** Equinix is the world’s digital infrastructure company®, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale...

  • Executive Assistant

    9 hours ago

    Toronto, Canada Quantum Management Services Ltd. Full time

    Position: Executive AssistantLocation: Downtown Toronto (on-site)Job Type: PermanentSalary: $100,000 + bonusOur client, in investment management is seeking a proactive and professional Executive Assistant to support multiple senior leaders within the organization. This role offers a unique opportunity for an ambitious individual to establish a long-term...

  • Executive Assistant

    6 months ago

    Toronto, Canada Element Fleet Management Full time

    Get started on an exciting career at Element!_ Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business - delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team. What We...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada Peak Associates Limited Full time

    The Executive Assistant will be critical to maintaining organization, priorities and optimal business practices for the corporate team and Executive. You have a strong understanding of how to effectively support busy teams in a fast-paced setting and take pride in making an impact as a valued member of the team.Responsibilities Include (not limited...

  • Executive Assistant

    4 weeks ago

    Toronto, Canada Peak Associates Limited Full time

    The Executive Assistant will be critical to maintaining organization, priorities and optimal business practices for the corporate team and Executive. You have a strong understanding of how to effectively support busy teams in a fast-paced setting and take pride in making an impact as a valued member of the team.Responsibilities Include (not limited...

  • Executive Assistant

    2 months ago

    Toronto, Ontario, Canada beBee Professionals Full time $35,000 - $50,000

    We are seeking a highly skilled Executive Assistant to join our team at beBee Professionals in Toronto. The successful candidate will be responsible for providing executive-level support to our office operations, ensuring that our office runs efficiently and effectively.Key Responsibilities:Provide executive-level support to the office team, including...

  • Executive Assistant

    2 days ago

    Toronto, Canada OTT Financial Group Full time

    OTT Financial Group is the parent organization of a group of financial services and investment companies. OTT Properties & Development Group, a member company of OTT Financial Group, is tasked with planning and developing OTT's vast land reserves in Ontario into hospitality, commercial, residential, and industrial properties. We are ambitious,...

  • Executive Assistant

    2 months ago

    Toronto, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are looking for an Executive Assistant to support our office operations at beBee Professionals in Toronto. As an Executive Assistant, you will be responsible for providing administrative support, ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Manage office correspondence, including emails and phone calls.Schedule meetings...

  • Executive Assistant

    7 months ago

    Toronto, Canada Mattr Full time

    Mattr delivers advanced material technologies and complex manufacturing expertise. Through a portfolio of brands, we offer highly engineered solutions, technology and products to support infrastructure markets worldwide. Shawflex is the Market Leader and a Trusted Brand in the Electrical Infrastructure industry with a wide variety of wire and cable...

  • Executive Assistant

    7 months ago

    Toronto, Canada Canada Life Assurance Company Full time

    Executive Assistant **Description**: - Career Level 15- Jon Nielsen- Global CFO,- Permanent Full Time- We are looking for an**_ Executive Assistant._** **_This role will require being in the Toronto office a minimum of 3 days per week and up to 5 days per week, depending on business need._** - The Executive Assistant provides administrative support to the...

  • Executive Assistant

    1 month ago

    Toronto, Canada Quantum Management Services Ltd. Full time

    Position: Executive Assistant Location: Downtown Toronto (Hybrid, 3x/week On-site) Job Type: Permanent Salary: $70,000 to $80,000 per year Join a prestigious regulatory organization dedicated to upholding the highest standards of compliance and accountability. We are seeking a skilled and detail-oriented Executive Assistant to provide critical support...

  • Executive Assistant

    6 months ago

    Toronto, Canada Informal Systems Full time

    **Executive Assistant** Full Time Canada, USA, Remote **About Informal** We believe in creating trust in software and money and are looking to grow the team with exceptional individuals who share our passion for building this future. Informal is structured with five business units which include: - Cosmos Hub: A core developer of the Cosmos Hub...