Operations Manager

2 weeks ago


North York, Canada Pencil Design Full time

Full-Time Operations Manager

Pencil Design is seeking a Full-Time Operations Manager to join our close-knit and collaborative team. We are looking for a keen, eager, and capable individual who will play a critical role in ensuring the smooth day-to-day operations of our studio. You will work closely with our design team to ensure that our projects are executed flawlessly.

**Responsibilities**:
Office Administration
- Maintain project files and ensure that all documentation is up-to-date and accurate.
- Assist in the preparation of proposals, contracts, and other documents.
- Provide excellent customer service to clients and vendors.

Bookkeeping
- Process accounts payable and receivable using QuickBooks.
- Generate invoices for clients and ensure timely payment.
- Maintain accurate and up-to-date financial records.
- Generate purchase orders and track product orders.

Communications and Marketing
- Develop and implement a comprehensive communications strategy that supports the studio's marketing and branding efforts.
- Develop and manage relationships with media outlets, publications, and other relevant organizations.
- Manage the studio's photoshoots, including coordinating with photographers.
- Manage the studio's website, including updating content, creating new pages, and optimizing for SEO.
- Work closely with the design team to ensure that all communications materials are consistent with the studio's brand and messaging.
- Assist in the development of new product lines with design team.

Qualifications:

- Minimum of 2 years of experience in operations or a related field.
- Excellent organizational and me management skills.
- Strong attention to detail and ability to multitask.
- Excellent communication and interpersonal skills.
- Proficiency in QuickBooks and Microsoft Office Suite.
- Knowledge of the interior design industry is a plus.

**Salary**: From $60,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- North York, ON M6B 1V9: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person


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