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Administration and Dispatch Support

4 weeks ago

Nanaimo, Canada Milner Group Ventures Inc Full time

Job Description
The Milner Group, a locally owned Nanaimo company, is seeking a motivated individual needed for the role of a fulltime Administration and Dispatch support. The successful individual must be accurate, have strong attention to detail, communicate well, and have good organizational skills. In addition, this individual should have an analytical mind, and always be looking for improvements and efficiencies. Please note this is a very fast-paced environment.
**Salary**: $50k - $65k/year - based on experience
**MAIN RESPONSIBILITIES - Administration**:

- Order entry and payment entry for calls taken for all companies
- Entry, scheduling and tracking all construction rentals
- Preparing envelopes for items that need mailing
- Accounting reconciliations as required
- Monitor supply levels and order office supplies for office, scale house and shop supplies once per week
- Answer phones, utilizing multiple phone line system

**MAIN RESPONSIBILITIES - Dispatch**:

- Assist with scheduling and dispatching of trucks and other company assets as required
- Coordinate with Dispatch inbound call request from internal department leads & managers
- Coordinate site fueling
- Pit activity coordination as required
- Assist in coordinating hired trucks
- Review completed jobs and report as needed
- Relive dispatcher for breaks & vacations
- Use of two-way radio for dispatching

**POSITION REQUIREMENTS**:

- 3-5 years’ experience in a customer service role
- 1-3 years experience short-haul truck dispatching, preferred