Manager - Space Planning & Stewardship

3 weeks ago

Edmonton, Canada University of Alberta Full time

**VFO CPSO**:

- Competition No.

**A103949214**
- Closing Date

**Jan 02, 2023**

This position is excluded from the bargaining unit.

In accordance with the Handbook of Employment for Management and Professional Staff (Excluded), this full-time continuing position offers a comprehensive benefits package that can be viewed on our Benefits Overview page and an annual salary of $74,335 to $123,887 which will be commensurate with qualifications.

**Location**

Work primarily takes in person at North Campus Edmonton.

**Working for the University of Alberta**

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross-section of people—from our students and stakeholders, to our renowned researchers and innovators who are literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Position Summary**

Reporting to the Director - Infrastructure Development, the Manager - Space Planning & Stewardship supports the work of the Integrated Planning, Development, and Partnerships (IPDP) department within Facilities & Operations (F&O) by being an effective steward of University space. This includes maintaining proper space inventories, managing changes to spaces, and transforming planning initiatives into defined project scopes (initiating conceptual design). This role provides operational leadership in designing solutions for space and structural needs that link with the academic mission and the services that F&O provides.

The Manager - Space Planning & Stewardship will understand the University of Alberta’s strategic direction in terms of space usage and seek to translate those strategies into operational or project deliverables. This role operates in close alignment with the Institutional Strategic Plan, Integrated Asset Management Strategy, and Domino Plans, which require active contributions and seamless integration with the Strategic Planning unit.

The Manager - Space Planning & Stewardship, provides guidance and leadership in the development of project plans that put into practice the University’s strategic framework for space stewardship. They will oversee the implementation of plans to optimize existing assets, space guidelines and policies, general space programs, feasibility studies, functional programs and business cases.

**Duties**
- Leads and designs the flow of facility planning activities through all phases of planning associated with space to support academic plans and experience.
- Develops project scoping by outlining project needs, space alteration/renewal decisions and ongoing optimization of university assets, holdings, and overall infrastructure to ensure that the planning process is complete, flexible, responsive and effective.
- Leads the development and assessment of comprehensive facility and space planning processes; creates easily understood documents and flowcharts.
- Constitutes and works with standing and ad-hoc committees to ensure users' requirements and stakeholders’ desires are articulated and balanced with institutional constraints of budget, timing, and operations.
- Identifies stakeholder needs and evaluates options that would meet the emergent needs of the institution by developing feasibility studies and using relevant option evaluation tools.
- Guides users by providing an understanding of constraints and opportunities regarding space, functionality, utilization and allocation.
- Oversees scopes of work and provides advice to enable project funding and approvals.
- Develops reports and presentations, on behalf of F&O, to the Government.
- Ensures scopes and budgets of projects are understood and agreed to with Senior Leaders.
- Anticipates issues, investigate, clarifies, informs and strives for balanced solutions with F&O’s Senior Leadership Team, leaders across F&O, and other stakeholders.
- Integrates space stewardship into the University project management framework by creating the initial project stakeholder requirements and translating these requirements into the project scope.
- Prepares and presents material for consultation meetings with external stakeholders and the internal university community.
- Works within the broader post-secondary landscape to actively facilitate and develop common perspectives and measurements for effective benchmarking of space utiliza

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