Records and Enrollment Assessor

2 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:11/02/2023
**Req ID**: 34778
**Faculty/Division**: Faculty of Arts & Science
**Department**: Faculty Registrar
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00055773

**Description**:
**About us**:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

**Your opportunity**:
The Office of the Faculty Registrar works closely with departments and colleges at the University of Toronto, concerning virtually all matters relating to Arts and Science students. Our department members are dedicated to aid all students to the greatest extent, to make their university experience as smooth and seamless as possible. We coordinate personal, financial, and academic counselling, registration and enrolment, student records, transfer credit, petitions, final examinations, and graduation.

**Your responsibilities will include**:

- Analyzing and reconciling registration/status/program of study information
- Resolving issues within the scope of the role and escalating problems as required
- Keeping well-informed on policies, procedures and key regulatory deadlines
- Reviewing and assessing student records to determine academic standing and informing students of changes
- Reviewing and assessing student records to confirm eligibility to graduate
- Analyzing administrative processes and procedures and recommending changes for improvement
- Following rules and procedural processes related to Freedom of Information and Protection of Privacy Act (FIPPA)
- Documenting and maintaining standard operating procedures

**Essential Qualifications**:

- Bachelor's Degree or acceptable combination of equivalent experience.
- Demonstrated experience with degree and program requirements in a post-secondary institution or division.
- Understanding of and experience with a student information system (e.g. ROSI) and adegree assessment/audit system (e.g.,Degree Explorer).
- Advanced skills using MS Excel, MS Word, and Outlook.
- Demonstrated time management and organizational skills with the ability to effectively prioritize, multi
- task and organize work.
- Demonstrated resourcefulness and ability to analyze problems, identify key information and issues, and exercise initiative and develop effective solutions
- In-depth knowledge of the Faculty of Arts & Science registrarial policies, practices, and procedures is a definite asset.
- Follow rules and procedural processes related to Freedom of Information and Protection of Privacy Act (FIPPA).

**Assets (Nonessential)**:

- Knowledge of SQL and RocketShuttle (or equivalent).

**To be successful in this role you will be**:

- Adaptable
- Decisive
- Insightful
- Organized
- Team player

Please note: There are two (2) positions available. There is one (1) full-time continuing position. There is one (1) two-year term position.

**Closing Date**: 11/13/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Student Services
**Recruiter**: Marigold Sobrepena

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